Public Meeting Minutes: May 19, 2020 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

Attachments: (1)

COVID-19 Governor Lee Executive Order16

5/20/2020 at 11:37 AM

Discussion:

Board Member, Lyle Conley, joined the meeting at 5:40 p.m.

2. Pledge to the Flag

3. Moment of Silence

4. Approval of Agenda

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda with removal of 8A Passed with a motion by Mr. Scott Benjamin and a second by Mrs. Kay Williams

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Superintendent Mason recommended removal of 8A due to construction bid amount below $100,000 therefore board approval not needed.

5. Reports

5.A. Chairman's Report

Discussion: No report.

5.B. Superintendent's Report

Discussion:

Superintendent Mason
- Reason for removal of 8A: Construction bid came in under $100,000.00. Bid to Chris Woods Construction is $83,490.00.
- Remote learning update
- Finalizing grade for students that participated in completing voluntary assignment to improve their grade.
- AHS graduation video available to view Thursday, May 21 at 7:00 p.m.
- AMS graduation video available to view Friday, May 22 at 7:00 p.m.
Jeff Mayo
- Staffing update
- Virtual Open Enrollment successful and to be the method used for future new hires

5.C. Financial Report

5.C.1. Monthly Financial Report

Discussion:

Monthly financial report accepted by the board.

5.C.2. Inter Local Health Trust Report

Discussion:

Inter Local Health Trust report accepted by the board.

5.D. TLN Report

Discussion: No report.

6. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Motion to approve the consent agenda Passed with a motion by Mrs. Kay Williams and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6.A. Approval of Minutes from April 28, 2020

6.B. 2020-2021 Proposed Budget

6.C. Recommendation to approve the extension of the contract for cleaning services for all ACS facilities, including but not limited to the new AHS field house that is scheduled to open in October, 202, between SKB Facilities and Maintenance and ACBE for the period of July 1, 2020 through June 30, 2021 in the amount of $54,597.14

7. Miscellaneous Budget Items

7.A. Resolution 2020-09 of the Arlington Community Schools Board of Education Amending the 2019-20 Schools Budget

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2020-09 of the Arlington Community Schools Board of Education Amending the 2019-20 Schools Budget Passed with a motion by Mrs. Kay Williams and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8. Business/Recommended Action Items

8.A. Approval of award of construction bid to remodel AHS CNC Lab and to grant the Superintendent the authority to negotiate the terms of the related contract

Discussion:

Board voted to remove item 8A from the agenda.

8.B. Approval of award of construction bid to remodel AES Front Office and to grant Superintendent the authority to negotiate the terms of the related contract

Action(s):

Motion Passed:

Motion Passed: Motion to approve award of construction bid to remodel AES Front Office to Dan Walker & Associates, Inc. in the amount of $157,000.00 and to grant Superintendent the authority to negotiate the terms of the related contract Passed with a motion by Dr. Dale Viox and a second by Mrs. Kay Williams

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.C. Approval of Purchase of English and Language Arts Textbooks from Houghton Mifflin Harcourt for Into Reading for Arlington and Donelson Elementary in the amount of $262,821.00

Action(s):

Motion Passed:

Motion Passed: Motion to approve purchase of English and Language Arts Textbooks from Houghton Mifflin Harcourt for Into Reading for Arlington and Donelson Elementary in the amount of $262,821.00 Passed with a motion by Mrs. Kay Williams and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.D. Approval of Purchase of English and Language Arts Textbooks from McGraw-Hill for Study Sync for Arlington Middle School in the amount of $133,803.60

Action(s):

Motion Passed:

Motion Passed: Motion to approve purchase of English and Language Arts Textbooks from McGraw-Hill for Study Sync for Arlington Middle School in the amount of $133,803.60 Passed with a motion by Ms. Lyle Conley and a second by Mrs. Kay Williams

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.E. Approval of Purchase of English and Language Arts Textbooks from Pearson for myPerspectives for Arlington High School in the amount of $210,547.20

Action(s):

Motion Passed:

Motion Passed: Motion to approve purchase of English and Language Arts Textbooks from Pearson for myPerspectives for Arlington High School in the amount of $210,547.20 Passed with a motion by Ms. Lyle Conley and a second by Mrs. Kay Williams

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.F. Recommendation to approve Contract of Employment Between Jeffery G. Mayo and the Arlington Community Schools Board of Education

Action(s):

Motion Passed:

Motion Passed: Motion to approve recommendation to approve Contract of Employment Between Jeffery G. Mayo and the Arlington Community Schools Board of Education Passed with a motion by Mrs. Kay Williams and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Chairman Benjamin read the following letter dated May 19, 2020 from David A. Pickler, The Pickler Law Firm, addressed to General Counsel, Valerie Speakman:
- "Please place your client on notice that I have been made aware of deliberations and other business related to the selection fo Dr. Jeff Mayo as the Superintendent of Arlington Community Schools which were a probable violation of Tennessee's Sunshine Law. As you know, Tennessee's Sunshine Law, under the Tennessee Open Meetings Act, requires, among other things, that meetings of public policy and public business be transacted in public and not in secret. Your response to the request I make below and the resulting information gathered, or lack thereof, may lead to a challenge of the selection of Dr. Jeff Mayo as Superintendent of Arlington Community Schools and an objection to the vote for approval of the contract related to his appointment, which is on the Board's agenda tonight. Under the Tennessee Open Records Act, §10-7-503 et seq., and according to Arlington Community Schools' open records request policy, I, David A. Pickler, a resident of the state of Tennessee, am requesting copies of any and all records that are or should be public that relate to the selection of Dr. Jeff Mayo as the Superintendent of Arlington Community Schools. Public Records should include all documents, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of the official business of the Arlington Community School Board of Education throughout its selection process for the new Superintendent of Arlington Community Schools."

9. Adjournment

Action(s):

Motion Passed:

Motion Passed: Move to adjourn. Passed with a motion by Mrs. Kay Williams and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

May 19, 2020 at 5:30 PM - Regular Board Meeting

Web Viewer