February 8, 2016 at 6:00 PM - Regular Board Meeting

Discussion:  The following addition was made to the agenda: Ms. McClintock - Under New Business, to continue the Curriculum Committee meeting to cover Early Literacy.

Discussion:  Donnie Moses introduced Kathy Kramer, a local citizen who addressed the Board.

Discussion:  Director Abernathy recognized the Classified Employees of the Month.

Discussion:  Director Abernathy then honored the school counselors within the county as follows: Suzie Comstock, Carroll Coope, Jennifer Harris, Christopher Coleman, Jeannie Wiles, Blair goodman, Pamela Gentry, Mignonne Sawyer, Becky Cheatham, Susan Wild, Debbie Gage, and Edna London.

Discussion:  During the MCEA Report, Ms. Vickie Michael stated that the TEA is encouraging teachers, board members, and parents to review the new standards on-line at the Department of Education website. There was a good turnout for the January new teacher's conference. There will be a Minority Conference in Memphis in March, and the Spring Symposium in April. Ms. Abernathy stated that TEA will be in attendance at the January 17, 2016, Principals' meeting to review the evaluation process and they are working on scheduling a date to meet with teachers for the same purpose.

Discussion:  Five-Year Strategic Plan Committee meeting was scheduled by Julie Keny Cathey for Tuesday, March 8, 2016, at 5:00 p.m. at the Central Office.

Discussion:  In the absence of Ken Lilly, Director Jackie Abernathy reported on the recent Maintenance Committee meeting. With regard to the funds that were appropriated for building program, we do not need a resolution to utilize these funds. These funds, which are approximately $800,000, will be utilized for the roofing program within the school district. The improvements at the Lewisburg Middle School auditorium and the heat and air at the LMS gym are moving ahead and on track to be completed in March.

Discussion:  The Curriculum Committee began a meeting today at 5:00 p.m. and Sheryl McClintock stated it would be in the best to provide a report at the next regularly scheduled board meeting in March.

Discussion:  The Policy Committee meeting was held on January, 28, 2016. Harvey Jones, Jr., stated that the committee reviewed four existing policies and two new policies. All policies were approved during that meeting.

Discussion:  TDOT Request for Right-of-Way on Highway 50. Director Jackie Abernathy explained that TDOT has offered to pay $685 for the referenced right-of-way.

Discussion:  Ms. Abernathy explained that this is the same instrument utilized in the past review. Mr. Moses explained the process would be to bring the completed instrument back at the March Board meeting, assign a committee to tabulate responses and report back the results at the April Board meeting.

Discussion:  The rules were suspended in order to discuss the bids presented with Director of Finance, Janet Wiles. (Motion) The determining factors in accepting the high bid centered on the fact that Jed's Lawn Care has been a multi-year incumbent, questionable reference on Brasher's Lawn Care, and the concerns about the quote for the Chapel Hill schools being so far apart in price.

Discussion:  During New Business, it was determined to move the balance of the Curriculum Committee meeting to immediately following this meeting.

Discussion:  Jackie Abernathy reported that all testing for the remainder of the 2015-2016 school year will be paper and pencil; this information came directly from the State at 4:30 p.m. this afternoon. She stated that we have currently taken three snow days and have a total of nine built in for the year. Ms. Abernathy asked the Board if they would prefer learning of school closings at night or in the morning. The general consensus was to let individuals know as soon as possible.

Discussion:  Mr. Moses stated that there were a few items under FYI involving fundraisers, travel requests, use of facilities, and personnel updates. The meeting adjourned at 6:42 p.m.