March 22, 2012 at 6:30 PM - Special Called Meeting

Discussion:  Board attorney Sam Jackson explained Ms. Abernathy proposed remaining on retirement through the end of this fiscal year, which will save the system $10,166.42. If the board chooses not to accept this proposal, Ms. Abernathy would be paid $49,308.68 between March 9 and June 30 of this year. Mr. Jackson will draft the contract.

Discussion:  Ms. Ashley, CSH Coordinator, addressed the board, stating the money will not be used to pay a specific vendor or bill; CSH will write a check to MCHS with the words "Black History Month Program" in the memo line, so any debt incurred to present the program would be paid. She added the State Department had approved the intent to support the Black History Month program when it was submitted in last year's CSH plan.

Discussion:  Ms. Kennedy addressed a finding which deals with the school system making purchases from her husband's company. Ms. Kennedy said she contacted the state department and was told that since she has filed a Statement of Disclosure each year, this is not a conflict of interest. Other findings involved capital asset records that were not properly maintained and expenditures exceeded appropriations. All the loose ends identified in the findings must be addressed by the end of this fiscal year. At the conclusion of the audit discussion, Supv. of Technology Suzanne Ingram, in speaking to the audit finding addressed by Ms. Kennedy, stated the purchase order was made as part of the Race to the Top Daily 5; she did not think there would be a conflict of interest, and the blame lies with her and not Ms. Kennedy.

Discussion:  The meeting adjourned at 7:42 p.m.