March 1, 2018 at 6:00 PM - Putnam County Regular March Board Meeting

I. Meeting Called to Order

II. Approval of the Agenda

III. Announcements

III.A. Recognize Avery Trace Middle School (ATMS) Beta Club Team for their accomplishments at the State Convention in November 2017.

III.B. Director's Reports

III.B.1. General Purpose School Cash Flow Analysis

III.B.2. Personnel Report

III.B.3. Note Spring Break Monday, March 12th - Friday, March 16th

IV. Approval of Minutes

IV.A. Minutes of the Regular February Board Meeting - Thursday, February 1, 2018, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of one-hundred (100) Chromebooks with software management and three (3) charging carts from Troxell, per quote Q6102210804 (NCPA contract #01-48) in the amount of $26,050.00 to be paid from Capshaw Elementary School (CES) funds, as submitted.

V.A.2. Approval to revise the allocation, due to a reduction in Title I funding, of payments to unify Performance Matters, LLC previously approved by the Board on September 7, 2017, in the amount of $32,000.00 from 142-72210-399-101, Federal Products fund, to 141-72130-599, General Purpose School fund.

V.A.3. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from November 20, 2017, to February 21, 2018, in the amount of $12,859.85 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.B. Bids/Quotes/Sealed bids/RFPs

V.B.1. Permission to bid Framing and Finishing Materials for the Construction Housing Projects for 2018-2019 school year at the following schools: Cookeville High, Upperman High, and tentatively Monterey High.

V.B.2. Permission to bid the following System-wide bids: Air Filters, Copy Paper, Light Bulbs, Paint, and Transportation items: Petroleum Products, Automotive Parts, and Bus Tires.

V.B.3. Approval of the lawn maintenance bid with a bid date opening of 02/22/18.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendment - Fund 141

V.C.1.a. Finance - To UTrust Donation to be used for Teaching and Learning supplies and employee appreciation per donation letter

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Finance - To adjust Transportation budget for actual departmental needs

V.C.2.b. Special Education - Spring Clean-up

V.C.2.c. Special Education - To reallocate funds to pay for Speech Pathologist serving students with disabilities in PCSS, increased medical insurance cost and homebound teachers serving SWD

V.C.3. Federal Projects Budget Amendment - Fund 142

V.C.3.a. CTE Carl Perkins - To move monies to help improve the CTE Programs in Putnam County

V.C.3.b. Federal Programs - Title I (101) required to utilize funds more appropriately according to program needs

V.C.3.c. Federal Programs - Title V to utilize funds more appropriately

V.C.3.d. Federal Programs - Title V (501) required due to a decrease in revenue from the State Department

V.C.3.e. Federal Programs - Title III (301) required to utilize funds more appropriately according to program needs

V.C.3.f. Federal Programs - Title II (201) required due to a decrease in revenue from the State Department

V.C.3.g. Federal Programs - Title II (201) required to utilize funds more appropriately according to program needs

V.C.3.h. Federal Programs - Title I Neglect (121) to allocate additional revenue from the State Department

V.C.4. Federal Projects Line Item Transfers - Fund 142

V.C.4.a. Federal Programs - Consolidated Administration (011) needed to cover fixed charges

V.D. Approval of Out-of-County and Overnight Trip Report

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the contract between Learn Zillion, Inc. - Washington, D.C. (sole provider) and Putnam County School System for an Enterprise Cloud Platform License, as submitted.

V.F.2. Approval of the 2018-2019 audit quote as professional services rendered by Tamara Beckman, CPA, for the twenty (20) schools activity funds and cafeteria funds year ending June 30, 2019.

V.F.3. Approval to authorize the Director of Schools to sign the audit contract in the amount of $12,600 to be paid from 141-72310-305.

V.F.4. Approval of a request from Cookeville High School for Scott Cook to receive a third athletic supplement for the 2017-2018 school year for Head Girls Track coach noting presently receiving supplements for Head Wrestling and Head Boys Track.

V.F.5. Approval of the Tennessee Tech Graduate Student research study to be conducted at Prescott South Middle School with 160 7th grade students participating in a survey, for the purpose of collecting qualitative data for the research study, noting all student participation must include parent permission and will be a voluntary basis, as submitted.

V.F.6. Approval of agreement between West Interactive Services Corp. and Putnam County School System to provide web hosting and content management services on the School Messenger Presence platform for the district and school websites for the 2018-2019 school year to be paid from 141-72310-307, as submitted.

V.F.7. Approval of the Collaborative Conferencing Team, as submitted.

V.F.8. Approval of the renewal of the agreement (TTU BL62853658) between Tennessee Technological University and Putnam County Board of Education for Dual Credit effective the 2017-2018 school year, as submitted.

VI. Policy

VI.A. Policy 4.603, Promotion and Retention

VI.B. Policy 4.605, Graduation Requirements

VI.C. Policy 4.606, Graduation Activities

VI.D. Policy 6.319, Alternative School Programs

VII. Discussion and Presentations

VII.A. Discuss request from the Upperman Campus Community Council to proceed with construction of the Upperman Veterans Monument to be placed near the Upperman football field.

VII.B. Discuss approval of converting a retired school bus for the purpose of making it a mobile reading bus, "The Rolling Reader".

VII.C. Discuss 2018-2019 Priority Enrollment

VII.D. Discuss request from Upperman High School to construct an enclosed batting cage structure.

VIII. Adjournment