December 5, 2013 at 5:00 PM - Putnam County Board of Education December Regular Meeting
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I. Meeting Called to Order
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II. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III. Announcements
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III.A. Recognize 2013 Retired Teachers
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III.B. Discuss changing Regular January 2, 2014, Board meeting date to Thursday, January 9, 2014, @ 5:00 PM
Action(s):
No Action(s) have been added to this Agenda Item.
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III.C. Note: Next Strategic Planning Work Session will be held on Saturday, January 25, 2014
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IV. Approval of Minutes
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IV.A. Minutes of the Regular November Board Meeting - November 7, 2013, @ 5:00 PM
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V. Approval of Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Payments/Purchases
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V.A.1. Approval to purchase network switches from MXN Corp. to upgrade all PCS schools core and edge switches to support additional WAN capacity, in the amount not to exceed $169,369 to be paid from 141-72810-790-TCHFD.
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V.A.2. Approval to purchase equipment and installation services for AeroHive AP330 wireless access points from Excalibur Integrated Systems, to expand network coverage at all PCS schools in the amount not to exceed $180,000 to be paid from 141-72810-790-TCHFD.
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V.A.3. Approval of payment to Moore, Rader, Clift and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from August 16, 2013 to November 22, 2013, in the amount of $14,700.62 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)
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V.A.4. Approval of payment to AEI - Cookeville, Tennessee in the amount of $1,815.74 for architectural services and reimbursable expenses relative to the Technology Building project to be paid from 141-72620-399-02502, Other Contracted Services. (Prescott Sale Funds) Note: Project BOE approved 06-30-11
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V.B. Bids and Quotes
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V.B.1. Approval of the bids and quotes for the CTE Construction Projects at Cookeville and Upperman High Schools, as submitted.
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V.B.2. Approval of quote from Cookeville City Electric Department for materials, supplies and labor to reestablish field lighting at the ATMS baseball field in the amount of $37,431.43 to be paid from 141-72620-399, Other Contracted Services, and 141-72600-499, Other Supplies and Materials, as submitted.
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V.C. Approval of Budget Amendments/Line Item Transfers
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V.C.1. Budget Amendment General Purpose School -Fund 141
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V.C.1.a. Special Education - To better expend Special Education funds to meet the needs of children on IEP's
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V.C.2. Federal Projects Budget Amendments - Fund 142
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V.C.2.a. Curriculum - First to the Top Year 3 carryover and Year 4 award
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V.C.2.b. Carl Perkins - Monies to be transferred to provide funds for Teacher Travel Expenses and to separate the expenses from the PD line
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V.D. Approval of Out-of-County & Overnight Trip Report (None Submitted)
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V.E. Approval of Grant Report, as submitted.
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V.F. Other
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V.F.1. Approval of Memorandum of Understanding between Putnam County School System and Calvert Educational Services, LLC to conduct a pilot of services from January 1, 2014 to June 30, 2014, as submitted.
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V.F.2. Approval of the request from Amanda Phy, Algood Middle School (AMS) student, to upgrade the dugouts at the AMS softball field as part of a Girl Scout project.
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V.F.3. Approval of the Family Life Curriculum, as submitted.
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V.F.4. Approval of the Memorandum of Agreement between Putnam County School System and The State of Tennessee Department of Education, as submitted.
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VI. Building Projects Discussion & Approval of Payments/Purchases
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VI.A. New Monterey High School Project Update
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VI.A.1. Retainage Agreement with First Tennessee Bank and Rouse Construction Company
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A.2. Payment to Rouse Construction Company - Farragut, Tennessee
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VI.A.3. Payment to redChair: architects - Knoxville, Tennessee for Additional Services
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VI.A.4. Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
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VI.B. New Upperman Middle School Project Update
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VI.B.1. Payment to GEOServices, LLC - Knoxville, Tennessee
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.2. Payment R.G. Anderson Company, Inc. - Nashville, Tennessee
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.3. Payment to redChair: architects - Knoxville, Tennessee for turn lane engineering
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VI.B.4. Payment to redChair: architects - Knoxville, Tennessee for Additional Services
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VI.B.5. Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
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VI.B.6. Change Order #01
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.7. Approval of PCO's for the New Upperman Middle School Project
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.7.a. PCO #31 in the deduct amount of -$4,733.00 for removing voice evacuation system form non-assembly areas
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VI.B.7.b. PCO #33 in the deduct amount of -$1,232.00 for changing the brand of main gym speakers
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VI.B.7.c. PCO #42 in the deduct amount of -$18,484.00 for reducing the parapet height of part 'A'
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VI.B.7.d. PCO #46 in the deduct amount of -$84,658.00 for changing from TPO roofing to mechanically fastened EPDM roofing
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VI.B.7.e. PCO #51 in the deduct amount of -$4,258.00 for utilizing 2ft of flexible duct at connectors
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VI.B.7.f. PCO #54 in the deduct amount of -$2,080.00 for utilizing aluminum busing in lieu of copper busing
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VI.B.7.g. PCO #56 for extending the Contract Time three (3) calendar days due to adverse weather for September 2013
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VI.B.7.h. PCO #20 in the deduct amount of -$14,411.00 for changing some of the RCP storm piping to HDPE piping.
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VI.B.7.i. PCO #24 in the deduct amount of -$9,534.00 for changing the embedded asphalt-coated copper flashing to a composite membrane flashing called TeXroflash
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VII. Discussion and/or Presentation
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VII.A. Calendar Committee's Three-Year Calendar recommendation
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No Action(s) have been added to this Agenda Item.
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VII.B. 2013 Tennessee State Report Card Overview
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VII.C. Director of Schools Performance Evaluation - Dan Rader, Board Attorney
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VII.D. Director of Schools Contract
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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