June 20, 2024 at 6:00 PM - Bedford County Board of Education
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I. PROCEDURAL ITEMS
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I.A. Call to Order
Discussion:
The Bedford County Board of Education met in a regular monthly session on June 20, 2024, at 6:00 pm in the Board of Education Central Office located at 500 Madison St., Shelbyville, TN. Board members Glenn Forsee, Michael Cook, Brian Crews, David Brown, Dan Reed, Andrea Anderson, Barton Williams, Shanna Boyette and Lana Craig were present.
Chairman Michael Cook called the meeting to order, followed by a moment of silence, and the Pledge of Allegiance lead by Olivia Kearce and Maya Gonzalez who are students at Eastside Elementary School. |
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I.B. Moment of Silence
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I.C. Pledge of Allegiance - Led by Olivia Kearce and Maya Gonzalez, students at Eastside Elementary School
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I.D. Opening Remarks
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II. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Approval of Agenda
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II.B. Minutes from May Monthly Meeting
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II.C. SCHS Trip Request Renaissance
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II.D. FY 2024 - ATSI Grant - Rev 0
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II.E. FY 2024 - Consolidated - Rev 7 - Title III
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II.F. FY 2025 - CTE Perkins Basic - Rev 0
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II.G. FY 2025 - Consolidated Federal Grants
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II.G.1. Consolidated - Rev 0 - Admin Pool
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II.G.2. Consolidated - Rev 0 - Title I, Part A
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II.G.3. Consolidated - Rev 0 - Title I, Part D LEA
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II.G.4. Consolidated - Rev 0 - Title II, Part A
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II.G.5. Consolidated - Rev 0 - Title III
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II.G.6. Consolidated - Rev 0 - IDEA, Part B
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II.G.7. Consolidated - Rev 0 - IDEA Preschool
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II.H. Policy for Revision
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II.H.1. 4.700 Testing Programs
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III. PUBLIC COMMENT
Discussion:
There was no public comment.
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IV. PRESENTATIONS
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IV.A. Shelbyville Central High School 4x100 Relay Team
Discussion:
The Shelbyville Central High School 4x100 Relay Team was recognized and presented with certificates for advancing to the State Track meet.
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V. ACTION ITEMS
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V.A. Superintendent's Evaluation - Annual Review
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook explained that he would send out the form to each board member to fill out and then return it to the board secretary to compile. Motion to accept the evaluation tool was made by Glenn Forsee and seconded by Barton Williams. Motion was carried with a 9-0 vote.
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V.B. Schools Annual Gifts and Bequests
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is the report from all the schools on the donations they received during the school year. Brian Crews thanked all the donors that support education in Bedford County and the other board members agreed. Motion was made by Brian Crews to approve and a second was by Andrea Anderson. Motion passed with a 9-0 vote.
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V.C. Schools Accounts Payable
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is a report from each school. Motion to approve made by Barton Williams and seconded by Shanna Boyette. Motion passed by a 9-0 vote.
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V.D. SCHS PE Instructor Request
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
A donor has offered to pay for this position. The request is for the donor to reimburse the school system and all appropriate taxes/benefits will be paid. Motion to approve the donation and hiring an additional PE teacher to teach strength and conditioning position by Barton Williams and seconded by David Brown. There was much discussion on this position. The position will be a certified teacher paid on the certified scale. Shanna Boyette asked to amend the motion to defer to the July meeting and after much discussion she rescinded her request to amend. The board wants to make sure we go through the proper procedure. Dr. Garrett said she has talked with the donor and the donor understands that if a PE position opens up this person will roll over to that position and the funds can then be used for other purposes. Original motion carried with a roll call vote of 9-0.
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V.E. Policy 1.501 Visitors to the Schools
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The State Legislature passed a law regarding this policy. A Code of Conduct has been included with the policy from the state attorney, Chuck Cagle. Motion was made to approve by Brian Crews and seconded by Dan Reed. Motion carried with a 9-0 vote.
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V.F. Policy 3.202 Emergency Preparedness Plan
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The State Legislature passed a law regarding fire alarms in schools. Motion was made to approve by Andrea Anderson and seconded by Brian Crews. Motion carried with a 9-0 vote.
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V.G. Policy 4.201 Class Size Ratios
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The State Legislature changed the law regarding this policy and middle schools. Motion was made to approve by Dan Reed and seconded by Lana Craig. Motion carried with a 9-0 vote.
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V.H. Policy 4.213 Family Life Education
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The State Legislature passed a law to include in the program "internet crimes against children" and a 3-minute ultrasound of early fetal development. Motion was made to approve by Glenn Forsee and seconded by Barton Williams. Motion carried with a 9-0 vote.
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V.I. Policy 4.300 Extracurricular Activities
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The State Legislature changed the law to allow homeschool students to participate in sports even if they are not sanctioned by TSSAA or other similar organizations. Motion was made to approve by Shanna Boyette and seconded by Lana Craig. Motion carried with a 9-0 vote.
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V.J. Policy 4.301 Interscholastic Athletics
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The State Legislature changed the law to allow homeschool students to participate in sports even if they are not sanctioned by TSSAA or other similar organizations Motion was made to approve by Dan Reed and seconded by Barton Williams. Motion carried with a 9-0 vote.
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V.K. Policy 4.214 Use of Artificial Intelligence Programs
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The State Legislature passed a new law and this policy will get us in compliance. Dr. Garrett said we will have an approved list of programs that students and employees can use. Motion was made to approve by Glenn Forsee and seconded by Barton Williams. There was some discussion on this policy. Christy Williams stated that AI brings in a new twist and that one of the main points to remember is not to put in personal or student information on a website. Her department is working on managing websites and software inventory. Motion carried with a 9-0 vote.
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V.L. May Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Robert Daniel stated there was nothing unusual to report. He explained the reason for waiting until the last minute for the budget amendment is to enter the end of year payroll information. Motion to approve by Brian Crews and seconded by Dan Reed. Motion passed by a 9-0 vote.
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VI. REPORT ITEMS
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VI.A. Monthly Tax Analysis
Discussion:
Robert Daniel explained comparing taxes collected this year so far to this time last year.
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VI.B. Executive Committee Report
Discussion:
Mr. Cook announced the Ribbon Cutting at the front door of Cartwright Elementary School at 5:00 before the board meeting begins at 6:00 on July 11th. The meeting will not be televised because our technology department will be at a conference that week. The board meeting is early because of the Summer Law Conference which is next weekend, July 18th and 19th.
Surplus property declared for Liberty and Central Office technology. He thanked Dr. Garrett for her work on all the projects. Looking back, a lot has been accomplished in the last few years. |
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VI.B.1. Surplus - Liberty Technology
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VI.B.2. Surplus - Central Office Technology (Special Education office)
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VI.C. Superintendent's Report
Discussion:
Dr. Garrett invites the public to come out to the ribbon cutting at Cartwright Elementary and there will be tours afterward but before the board meeting.
The Liberty and Thomas additions have started. The graduation rate is exciting but cannot give those out just yet because the information is still embargoed. |
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VI.D. Faculty Assignments 2024-2025
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VII. OTHER BUSINESS
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VII.A. Additional Acknowledgements
Discussion:
Glenn Forsee asked about how the awnings at Cascade Middle and Learning Way Schools were coming along. They are in the process according to Daniel Kleindienst and the work will be done by a contractor.
David Brown gave a brief update on the concession stand at Cascade. Reduced a small amount in the restrooms. Concession will be a little larger. Asphalt shingles instead of metal, using brick that matches dugouts, and the tickets will be taken up in the same building. Jeff Sweeney said he will be the general contractor and not charge the school system for his services on the project. Robert Daniel says it depends on how the package is broken down as to whether it will go through the bid process or get quotes. Dan Reed talked about the graduations and that it is his favorite part of being a board member. Mr. Cook thanked all the board members for going to the graduations. |
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VII.B. FYI - Expenditures
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VII.C. FYI - Personnel
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VIII. ADJOURNMENT
Discussion:
Glenn Forsee moved to adjourn the meeting at approximately 7:06.
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