October 19, 2023 at 6:00 PM - Bedford County Board of Education
| Minutes | |
|---|---|
|
I. PROCEDURAL ITEMS
|
|
|
I.A. Call to Order
Discussion:
The Bedford County Board of Education met in a regular monthly session on October 19, 2023 at 6:00 pm in the Board of Education Central Office located at 500 Madison St., Shelbyville, TN. Board members Glenn Forsee, Michael Cook, Brian Crews, David Brown, Andrea Anderson, Barton Williams, Shanna Boyette and Lana Craig were present. Dan Reed was absent.
Chairman Michael Cook called the meeting to order, followed by a moment of silence, and the Pledge of Allegiance led by Louisa and JJ Sanabia who are students at Southside Elementary School. |
|
|
I.B. Moment of Silence
|
|
|
I.C. Pledge of Allegiance - Led by Louisa and JJ Sanabia who are students at Southside Elementary School
|
|
|
I.D. Opening Remarks
|
|
|
II. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Consent Agenda was approved by acclamation upon the motion and seconded by Glenn Forsee and Barton Williams.
|
|
|
II.A. Approval of Agenda
|
|
|
II.B. Minutes from September Monthly Meeting
|
|
|
II.C. Minutes from the September Fall Retreat
|
|
|
II.D. SCHS Cross Country Trip Request
|
|
|
II.E. SCHS FFA Trip Request
|
|
|
II.F. Community HS Baseball Trip Request
|
|
|
II.G. Community HS FFA Trip Request
|
|
|
II.H. Cascade HS FFA Trip Request
|
|
|
II.I. Cascade HS JAG Trip Request
|
|
|
II.J. FY 2024 - Consolidated - Rev 1 - Title II, Part A
|
|
|
II.K. FY 2024 - ATSI 22 Grant - Rev 0
|
|
|
II.L. FY 2024 - ESSER 3.0 - Rev 2
|
|
|
II.M. FY 2024 - CTE Perkins Basic - Rev 1
|
|
|
II.N. FY 2024 - Innovative School Model Grant - Rev 0
|
|
|
II.O. FY 2024 - State Special Education Preschool grant - Rev 0
|
|
|
II.P. FY 2024 - Resilient School Communities Grant - Rev 0
|
|
|
III. PUBLIC COMMENT
Discussion:
There was no public comment.
|
|
|
IV. COMMUNICATIONS
|
|
|
IV.A. Good News Report
Discussion:
Ms. Garrette gave a quick summary of the highlights on the Good News Report.
|
|
|
V. PRESENTATIONS
|
|
|
V.A. Shane Reeves - Tennessee State Senator
Pat Marsh - Tennessee State Representative
Discussion:
Tennessee State Senator Shane Reeves and Tennessee State Representative Pat Marsh gave a state-of-the-state update. Representative Marsh spoke about the new TCAT building in Bedford County, the 3rd grade retention law, and taking care of teachers with more money allotted for raises. Senator Reeves gave a report on growth in Tennessee and how his district has changed because of people moving in to middle Tennessee. He talked about TISA and how Bedford County got eleven million dollars more through TISA. They both talked about school resource officers, school based behavioral health, grants for doors and cameras for schools, and school safety.
|
|
|
V.B. Bullying Prevention Month - Lindsey Wiley, SEL Supervisor
Discussion:
October is Bullying Prevention Month and Lindsey Wiley, SEL and Mental Health Coordinator, gave a presentation on bullying. Mrs. Wiley talked about challenges of combating bullying in our schools. She spoke on her appreciation for Tennessee’s policies on bullying and how they help our students feel safe, valued and protected. She read a speech from an Eastside Elementary student that was written for a contest for bullying prevention. Afterwards, Mrs. Wiley presented Representative Marsh and Senator Reeves with a gift of appreciation for all they do.
|
|
|
VI. ACTION ITEMS
|
|
|
VI.A. Michael Griffith - appeal
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
|
|
|
VI.B. Delegates for Leadership Conference
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
|
|
|
VI.C. Teacher Tenure Request
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
|
|
|
VI.D. Option to Purchase 7 acres near Cartwright Elementary School
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett asked for a motion to give the executive committee the ability to exercise the option to purchase the land and have the land surveyed (the agreement says 7 acres but it is more like 4.5 acres). The price will be on the actual surveyed acreage. Motion was made by Glenn Forsee and seconded by David Brown. Motion carried with an 8-0 vote.
|
|
|
VI.E. Cascade HS Baseball Complex Facilities Upgrades Request
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The request is to upgrade the dugouts and the restrooms. David Brown gave a brief presentation on what is needed for the concession stand. The board members were taken back upon seeing pictures at how the current concession stand/press box was in such disrepair. There was much discussion on what is needed. Lana Craig stated that the school already had architect drawings but the drawings would need adjustments. A committee consisting of David Brown, Lana Craig, Glenn Forsee and Barton Williams, was formed to get things going on this project. Mr. Cook reiterated that time is of the essence. Motion was made to approve by Glenn Forsee and seconded by Brian Crews. The motion was amended to include the renovations and work through the process of demolition of the old building and construction of a new concession stand/press box/restrooms. Motion carried with an 8-0 vote.
|
|
|
VI.F. Shelbyville Central HS Baseball/Softball Facilities Upgrades Request
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is for construction of a concession stand/press box/restrooms through the baseball booster club who will in turn donate the facility to SCHS. Motion to approve by Brian Crews and seconded by Barton Williams. Motion passed by an 8-0 vote.
|
|
|
VI.G. Bid 24-26 Facility Management Services
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This bid is shared between the county and the school system. Aramark Facilities Management sent the only bid, for one year with the option to renew. Includes maintenance and custodial management, equipment and supplies. Mr. Cook asked how this is divided between the county and the school system. Robert Daniel stated that it is divided into 2 sections, county and school system, and that the county pays their part and the school system pays their part. Motion to approve by Glenn Forsee and seconded by David Brown. Motion passed by an 8-0 vote.
|
|
|
VI.H. Bid 24-23 Security Fencing for SCHS
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This will help to keep our students safe around multiple buildings when having to go outside. Recommend to go with Powell Fencing Co. Motion to approve by Barton Williams and seconded by Shanna Boyette. Motion passed by an 8-0 vote.
|
|
|
VI.I. Bid 24-22 State Assessment Style Formative Assessment and Item Bank
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is for benchmark testing that we do 3 times per year. Recommend to go with Instructure. Motion to approve by Andrea Anderson and seconded by Shanna Boyette. Motion passed by an 8-0 vote.
|
|
|
VI.J. Bid 24-24 Standards-based Reporting and Grading Professional Development
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is training for teachers and instructional coaches. Recommend to go with Marzano Resources. Motion to approve by Glenn Forsee and seconded by Brian Crews. Motion passed by an 8-0 vote.
|
|
|
VI.K. Bid 24-27 Literacy Implementation Support Network
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The state assigned NIET (National Institute for Excellence) to work with but still had to be bid out because of the dollar amount. Recommend to go with NIET. Motion to approve by Brian Crews and seconded by Lana Craig. Motion passed by an 8-0 vote.
|
|
|
VI.L. Bid 24-25 Torchmate 4400 (4'x4') CNC Plasma Cutting System or Equivalent
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is equipment needed to CTE class. Recommend to go with C&C Oxygen Co. Motion to approve by Brian Crews and seconded by Barton Williams. Motion passed by an 8-0 vote.
|
|
|
VI.M. CTE Annex Kitchen Renovations Project
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This bid was deferred from the August meeting. The bid was originally for $1 million, the bid was reworked the bid and is now at $570,000. We will buy appliances outside of the bid. Recommend to go with OLG Services, LLC. Motion to approve by Glenn Forsee and seconded by Lana Craig. Motion passed by an 8-0 vote.
|
|
|
VI.N. Amendment for owner representative with the county
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett explained this amendment is to reimburse the county for the schools’ part of this position. Glenn Forsee asked if this position is a contract position. Mr. Daniel stated this position is an employee of the county. The retainer includes any project under $100,000, whether it’s 2 projects or 20 projects. A one-year employment contract that can be renewed if needed. Motion to approve by Shanna Boyette and seconded by Barton Williams. Motion passed by an 8-0 vote.
|
|
|
VI.O. Policy 3.206 Community Use of School Facilities
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Recommending the addition to the policy. Dr. Garrett asked to give her one year, collect the data on usage of our facilities and she will come back to the board with the data. Motion to approve by Glenn Forsee and seconded by Shanna Boyette. Motion passed by an 8-0 vote.
|
|
|
VI.P. Facilities Fee Schedule
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
These fees are a starting point and is Dr. Garrett’s recommendation. To be reviewed annually. Dr. Garrett said that during budget time we will look at the fees collected to see how to use them. Brian Crews asked when will these fees go into effect. Dr. Garrett answered 30 days from tonight. Mr. Crews also suggested to look at the fees each year before school starts to revise if necessary. Motion to approve by Shanna Boyette and seconded by Andrea Anderson. Motion passed by an 8-0 vote.
|
|
|
VI.Q. TISA Accountability Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Requirement of the state to be turned in each year by November 1st. Motion to approve by Barton Williams and seconded by Brian Crews. Motion passed by an 8-0 vote.
|
|
|
VI.R. Budget Amendment No. 1
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook explained the amendment is grants, reimbursements, etc. Standard amendment for this time of year. Motion to approve by Andrea Anderson and seconded by Shanna Boyette. Motion passed by an 8-0 vote.
|
|
|
VI.S. September Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook said everything looks to be in line. Motion to approve by Brian Crews and seconded by Barton Williams. Motion passed by an 8-0 vote.
|
|
|
VI.T. Quarterly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook stated this report looks to be the same. Motion to approve by David Brown and seconded by Brian Crews. Motion passed by an 8-0 vote.
|
|
|
VII. REPORT ITEMS
|
|
|
VII.A. Monthly Tax Analysis
Discussion:
The tax analysis was inadvertently left out of the folders but was emailed to each board member for their review.
|
|
|
VII.B. Attendance Report
Discussion:
Terise Rhodes reported on the enrollment number for September.
|
|
|
VII.C. Executive Committee Report
Discussion:
Mr. Cook announced that the next board meeting will be November 9th at the Central Office at 6:00pm. The board decided to move the December 21st board meeting will be moved to December 14th because school will be out for break on the 20th. There will be no financials for 3 months because of changing dates. The financials will be emailed to the board members for review. Leadership Conference is November 16-19, Red Ribbon Week is October 23rd - 31st, National School Psychology Week is Nov. 6th - 10th and American Education Week is Nov. 13th - 19th. Mr. Cook also announced that Halloween is on Tuesday this year.
|
|
|
VII.C.1. Surplus - Technology (Central Office/Distribution Center, Cascade Elem., Cascade Middle, Community Elem.)
Discussion:
Surplus property declared by Mr. Cook.
|
|
|
VII.D. Superintendent's Report
Discussion:
Dr. Garrett announced that Parent/Teacher Conference is tonight at each school. She announced that Shelbyville Central High School is having a fish fry for the football fundraiser on Oct. 20th. She also gave a shout out to our schools for the Federal Accountability. She’s hoping that when the designation comes out it will say "Exemplary." That is the goal. SCHS and Harris both rolled off the list that they were on. She’s incredibly proud of those schools.
|
|
|
VIII. OTHER BUSINESS
|
|
|
VIII.A. Additional Acknowledgements
|
|
|
VIII.B. FYI - Expenditures
|
|
|
VIII.C. Personnel
|
|
|
IX. ADJOURNMENT
Discussion:
Glenn Forsee moved to adjourn the meeting at approximately 7:48.
|