September 28, 2023 at 6:00 PM - Board of Education Meeting

Discussion:   (See above)

Discussion: 
 - Boston led the board members in a Moment of Silence. After a moment of silence, Avery, Libby, and Lyden Atkinson from Pleasant Hill Elementary led the audience in the Pledge of Allegiance. Stepp presented Avery, Libby, and Lyden Atkinson with a Certificate of Appreciation. 

Discussion:   - Boston advised, next we would like to welcome all of our visitors that we have with us tonight. We certainly appreciate you coming out, taking your time to be with us and being interested in our children and our district. 

Discussion: 
 (See Exhibit #1) Boston advised, Special Recognition. Student Representatives: Braden Whitehair, Phoneix High School, Nicole Ranson, Stone Memorial High School, and Owen Brown, Cumberland County High School. Boston replied, thank you for taking your time and effort in being here. 

Stepp advised, we would like to recognize Cumberland County High School for their collaborative efforts to send suicide prevention messaging throughout the school district. With 216 entries in the suicide prevention poster contest, CCHS has allowed students the opportunity to send a message that Hope can change everything. This contest has been sponsored by the Tennessee Suicide Prevention Network, Cumberland County Health Department, Cumberland County Coordinated School Health and Nutrition Services. Cumberland County High School is being awarded this honor for the second year in a row. Great job guys. 

Discussion:   (See Exhibit #2) Stepp asked, would the following students come up and be recognized? It's Bella Moore, Brody Lowe, Brayden Webb and Lillie IIes. Stepp continued, this is the Stone Memorial High School Livestock Evaluation team that won the state contest and are now national bound! These 4 students have worked for years to make it to this point. So great job guys. 

Discussion:   (See Exhibit #3) Mr. Robert "Keith" Cole, Legendary Livestock Judging Coach. We often associate legendary coaches with sports. Phil Fulmer, Bear Byrant, Steve Spurier, Pat Head Summit, etc. These are legendary coaches as their records in their respective sports reflect that. Good coaches train the team, condition the team, put the gameplan into action, and play the game. Great coaches do all these things, but great players are inspired by great coaches. Keith Cole is a great coach. Aside from coaching students in livestock judging, he has inspired others in the classroom, the football field, the softball diamond, and a multitude of school and non-school activities. Mr. Cole started his livestock judging coaching career in the early 1980's after both attending the national contest himself and judging at MSTU in the 1980's. His team qualified for the national FFA contest in 1984. However, he was unable to attend due to the passing of his father. His next team to qualify as coach at Cumberland County High School was in 1998. The group of Jim Wilson, Danny Wilson, Nick West, and Chris Burris. Shortly on the heals of the "98" team, Mr. Cole had another team attend the nationals in 2004 from CCHS. Team members Bob Cole (Mr. Cole's son) Jake Beaty, Justin Beaty, and Amanda Taylor Mullinax Mr. Cole had several changes before the next team won another state title. He was the first Ag teacher and advisor at SMHS and his next team was in 2010. Team members were Colten McClanahan, Dusty Hinch, Taylor Graham, and Blythe Graham. He didn't have to wait long for another team to go from SMHS. The next team won in 2015. Team members were Logan Adams, Jenna Beaty, Jacy Beaty, and Andy Carey. Aside from FFA, Mr. Cole has also been heavily involved in 4-H livestock teams. His 4-H teams went to the national 4-H competition in 2006, 2008, and 2011. Most recently, the team he coached did something that hasn't been done before in his 36 years of teaching and coaching. The 2023 team will be competing in both the National FFA and National 4-H competition held this fall in Indianapolis and Louisville, respectively. Team members are Lillie Iies, Brody Lowe, Bella Moore, and Brayden Webb. Much could be said about the teams that won and even the teams that didn't. As with sports, it takes a degree of luck to win in livestock judging. However, the influence that Keith Cole has had on the students he coached is immeasurable. Former students and competitors are agricultural industry experts, coaches, teachers, FFA advisors, and multiple other career paths outside the agricultural industry. As a legend in the field, Mr. Cole did more than just train us to evaluate cattle, sheep, and hogs. (albeit he did a really great job with that). He taught and inspired multiple generations of students to be productive citizens in agriculture and beyond. For that, we are truly grateful. 

Discussion:   (See Above) 

Discussion:  - Declarations of Conflict - Per TCA 49-2-202 Board of Education Members who have relatives (per the statue: relative means: Spouse, parent, parent-in-law, child, son-in-law, daughter-in-law, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, or any person who resides in the same household as you) employed by the system are asked to raise your hands to identify yourself. "Do you certify that the votes that you make tonight will be in the best interest of the school system, regardless of the effect that your vote may have upon the employment of your relative or relatives?" Boston and King certified by saying individually, "I do."

Discussion:   (See Exhibit #4) Boston advised, next on the agenda is the Approval of the 8-24-23 Minutes. Hamby advised, I make a motion that we approve. Boston replied, I have a motion. Do I have a second? Stout advised, second. Boston replied, so I have a first and a second. Any discussion? No one responded. A Voice Vote was taken, 

Discussion:   (See Exhibit #5) Boston advised, next is the approval of the agenda itself. Hamby advised, I make a motion we approve the agenda. Hale advised, second. Nichols advised, I have a question. Can I make a motion that we move 13 before 11? So the Community Comments; there's people here who need to make comments before they leave. Boston replied, you can't. Nichols replied, I can't. Boston replied, no. The elections are required to be here. Nichols replied, okay, thank you. Boston replied, we got that email today and I would have certainly considered that, but they are required to be there. So we have a first and a second. Any discussion? No one responded. A Voice Vote was taken. 

Discussion:    (See Exhibit #6) Boston advised, next we go into the nomination of the Board of Education officials. 

Discussion: 

 - Boston continued, first is the Board Chairman. Bray passed out the nomination paper ballots to the board members. 

Board Nomination / Election -- Chairman
	Vote # 1
Dist.	Board Member	Voted For
1	Elizabeth Stull	Teresa Boston
2	Robert Safdie	Teresa Boston
3	Sheri Nichols	Robert Safdie
4	Anita Hale	Teresa Boston
5	Nicholas Davis	Chris King
6	Chris King	Chris King
7	Rebecca Hamby	Teresa Boston
8	Teresa Boston	Teresa Boston
9	Shannon Stout	Chris King
Dist.	Results	Total Votes
1	Elizabeth Stull
2	Robert Safdie	1 (declined)
3	Sheri Nichols
4	Anita Hale
5	Nicholas Davis
6	Chris King	3
7	Rebecca Hamby
8	Teresa Boston	5
9	Shannon Stout

Safdie advised, I requested that any of the nominees be able to speak about their nomination and their result. Hamby asked, nominees we have Mr. Safdie, Mr. King and Mrs. Boston, right? Boston asked, Mr. Safdie would you like to start? Safdie replied, ya. I would like to thank Mrs. Nichols for nominating me. I believe that good communication is essential, but I think my role would be better served in another location. So I'm going to ask to remove my name from the nominations. Boston replied, thank you Robbie. King advised, I appreciate the nominations. I have the experience, the skills and the desire to move us forward positively. Every member has a voice. They should be heard. Our school system has a tremendous potential to move forward, do great things. I am a promoter of peace. Not a creator of chaoas. I appreciate your vote. Boston replied, thank you. Mr. King that was well said and I would just piggyback. I have the experience. I have the desire and also I want this board to work together. I want to move this district forward. I appreciate the confidence and I will continue to serve if elected with honesty and integrity. Thank you. Bray passed out the election paper ballots to the board members.
 

Board Nomination / Election -- Chairman
	Vote # 1
Dist.	Board Member	Voted For
1	Elizabeth Stull	Teresa Boston
2	Robert Safdie	Teresa Boston
3	Sheri Nichols	Chris King
4	Anita Hale	Teresa Boston
5	Nicholas Davis	Chris King
6	Chris King	Chris King
7	Rebecca Hamby	Teresa Boston
8	Teresa Boston	Teresa Boston
9	Shannon Stout	Chris King
Dist.	Results	Total Votes
1	Elizabeth Stull
2	Robert Safdie
3	Sheri Nichols
4	Anita Hale
5	Nicholas Davis
6	Chris King	4
7	Rebecca Hamby
8	Teresa Boston	5
9	Shannon Stout

Chairman = Teresa Boston 

Discussion:   - Boston advised, so now we move to Vice Chair and these are nominations. I appreciate the ability to serve another term. Bray passed out the nomination paper ballots to the board members. 
 

Board Nomination / Election -- Vice Chairman
	Vote # 1
Dist.	Board Member	Voted For
1	Elizabeth Stull	Robert Safdie
2	Robert Safdie	Robert Safdie
3	Sheri Nichols	Chris King
4	Anita Hale	Robert Safdie
5	Nicholas Davis	Chris King
6	Chris King	Chris King
7	Rebecca Hamby	Robert Safdie
8	Teresa Boston	Robert Safdie
9	Shannon Stout	Chris King
Dist.	Results	Total Votes
1	Elizabeth Stull
2	Robert Safdie	5
3	Sheri Nichols
4	Anita Hale
5	Nicholas Davis
6	Chris King	4
7	Rebecca Hamby
8	Teresa Boston
9	Shannon Stout

 
Boston advised, we have Mr. Safdie and Mr. King. Mr. Safdie would you like to say something? Safdie replied, yeah. I would just like to thank those who nominated me and the board for their confidence. I feel like I can best serve this board by being in the role of Vice - Chairman. As I have said before, I think communication is awfully important. This will give me the avenue to assist and improve communication. King advised, I appreciate the nominations. Repeat the same thing I said last time. Bray passed out the election paper ballots to the board members.

Board Nomination / Election -- Vice Chairman
	Vote # 1
Dist.	Board Member	Voted For
1	Elizabeth Stull	Robert Safdie
2	Robert Safdie	Robert Safdie
3	Sheri Nichols	Chris King
4	Anita Hale	Robert Safdie
5	Nicholas Davis	Chris King
6	Chris King	Chris King
7	Rebecca Hamby	Robert Safdie
8	Teresa Boston	Robert Safdie
9	Shannon Stout	Chris King
Dist.	Results	Total Votes
1	Elizabeth Stull
2	Robert Safdie	5
3	Sheri Nichols
4	Anita Hale
5	Nicholas Davis
6	Chris King	4
7	Rebecca Hamby
8	Teresa Boston
9	Shannon Stout

Vice Chairman - Robert Safdie 

Discussion:   - Boston advised, next is Nomination for Board Parliamentarian. Bray passed out the nomination paper ballots to the board members. 
 

Board Nomination / Election -- Parliamentarian
	Vote # 1
Dist.	Board Member	Voted For
1	Elizabeth Stull	Rebecca Hamby
2	Robert Safdie	Rebecca Hamby
3	Sheri Nichols	Chris King
4	Anita Hale	Rebecca Hamby
5	Nicholas Davis	Chris King
6	Chris King	Nicholas Davis
7	Rebecca Hamby	Rebecca Hamby
8	Teresa Boston	Nicholas Davis
9	Shannon Stout	Chris King
Dist.	Results	Total Votes
1	Elizabeth Stull
2	Robert Safdie
3	Sheri Nichols
4	Anita Hale
5	Nicholas Davis	2
6	Chris King	3 (declined)
7	Rebecca Hamby	4
8	Teresa Boston
9	Shannon Stout

 
Boston advised, Mrs. Hamby, would you like to say something? Hamby replied, thank you for the vote of confidence. I have experience as Parliamentarian. I served, I think it was two terms as Parliamentarian and I would do my best to continue to carry our board in the right direction. Davis advised, I appreciate the nomination. The cinema is nice. I do appreciate it. If I had the opportunity,  I would do the very best I possibly could. King advised, I appreciate the nomination. I believe it is time to rotate. We should rotate all of our positions. So I would like to withdraw my name. Bray passed out the election paper ballots to the board members.
 

Board Nomination / Election -- Parliamentarian
	Vote # 1
Dist.	Board Member	Voted For
1	Elizabeth Stull	Rebecca Hamby
2	Robert Safdie	Rebecca Hamby
3	Sheri Nichols	Nicholas Davis
4	Anita Hale	Rebecca Hamby
5	Nicholas Davis	Nicholas Davis
6	Chris King	Nicholas Davis
7	Rebecca Hamby	Rebecca Hamby
8	Teresa Boston	Rebecca Hamby
9	Shannon Stout	Nicholas Davis
Dist.	Results	Total Votes
1	Elizabeth Stull
2	Robert Safdie
3	Sheri Nichols
4	Anita Hale
5	Nicholas Davis	4
6	Chris King
7	Rebecca Hamby	5
8	Teresa Boston
9	Shannon Stout

Parlimentarian - Rebecca Hamby 

Discussion:   - Boston advised, next is our nomination for our TLN Representative. Bray passed out the nomination paper ballots to the board members. 

Board Nomination / Election -- TLN Representative
	Vote # 1
Dist.	Board Member	Voted For
1	Elizabeth Stull	Shannon Stout
2	Robert Safdie	Shannon Stout
3	Sheri Nichols	Shannon Stout
4	Anita Hale	Shannon Stout
5	Nicholas Davis	Shannon Stout
6	Chris King	Shannon Stout
7	Rebecca Hamby	Shannon Stout
8	Teresa Boston	Shannon Stout
9	Shannon Stout	Shannon Stout
Dist.	Results	Total Votes
1	Elizabeth Stull
2	Robert Safdie
3	Sheri Nichols
4	Anita Hale
5	Nicholas Davis
6	Chris King
7	Rebecca Hamby
8	Teresa Boston
9	Shannon Stout	9

Stout advised, I am happy to do it again. Hamby advised, since there were no one else, we can do it by acclimation. Boston replied, by acclimation, by approxy. Welcome aboard. 

TLN Representative = Shannon Stout 

Discussion:   - Boston advised, next is our nomination for our Recorder. Bray passed out the nomination paper ballots to the board members. 
 

Board Nomination / Election -- Recorder
	Vote # 1
Dist.	Board Member	Voted For
1	Elizabeth Stull	Tabitha Webb
2	Robert Safdie	Tabitha Webb
3	Sheri Nichols	Tabitha Webb
4	Anita Hale	Tabitha Webb
5	Nicholas Davis	Tabitha Webb
6	Chris King	Tabitha Webb
7	Rebecca Hamby	Tabitha Webb
8	Teresa Boston	Tabitha Webb
9	Shannon Stout	Tabitha Webb

Recorder = Tabitha Webb

Discussion:   - Boston advised, we would like to welcome Mr. John Patterson and Mrs. Sue York. Thank you for being here and taking your time too. We appreciate that. Mrs. York replied, Mrs. Boston, I would like everybody to remember former teacher Nancy Hyder. She needs our prayers. Boston replied, yes she does and I keep updated. York replied, she is holding her own. She has a long way to go. Boston replied, just say a silent prayer for Mrs. Nancy Hyder. She has served us and served us well for a long time and she certainly needs our thoughts and prayers. 

Discussion:   - Boston advised, next is our Community Comments. We only had 1 sign up, Mrs. Clark. 

Linda Clark, President of the Cumberland County Tennessee Republican Womens Club
3rd District of Cumberland County

Subject: Thanked the board for their sacrifice and willingness to serve on the School Board.  Discussed sitting through the Special Called and Worksession and was rather troubled with the way business was conducted. Requests the board takes seriously the way communication happens and the response to the evaluation. Transparency, adequate notice of meetings and a divide and conquer approach. 

 

Discussion:   - Boston continued, next on the agenda is our School Board Reports. First is the TLN Report, Mrs. Shannon Stout

Discussion:   - Stout advised, well this won't be my last TLN Report. Boston replied, you have several more to go. Stout continued, so the special session that was called in August wrapped on 8/29. There was a total of 4 bills that came out of the session. None that really impact the public school system. So one came out Department of Safety to provide free firearm locks to Tennessee residents upon request. Notification of TBI Final Disposition Criminal Proceedings Against a Person. TBI report on  Child and Human Trafficking Crimes and Trends in the State and then there were appropriations for the actual special session itself. There was in that appropriations bill three amendments and one of those amendments was a new provision that was added for K-12 public education, but it is not going to impact our district. Because it has to do with additional monies being appropriated to the Department of Education to be distributed as School Safety Grants, but that is only going to be distributed to schools within the school districts without a full-time SRO in the school for 23-24. Since we already have full-time SROs that would not impact our district. We are under the umbrella. We are working with the Sheriff's Department and the city. Working with getting the grants with them. So not much impacting us this last time around. Boston replied, thank you very much. 

Discussion:   - Boston asked any other board members have any reports from training that they may have participated in? Stout replied, I did. I took part in the Safety in Schools Series. It was excellent. It was really good. I highly recommend it. If you all are looking for courses to take. It's really not just about schools. It's kind of about safety everywhere. It was really good. Boston replied, thank you. That is a big topic right now. Safdie advised, I attended the Fall District meeting in Clarksville, TN. The meeting was productive and by participating  I felt kind of alone there, because I was the only board member attending that from Cumberland County, but of course, all 8 board members attended the one in Anderson County. So I attended the one in Trousdale. It allows us to at least to be eligible for the Board of Distinction. Boston replied, it was a long drive, but we appreciate you taking your time. 

Discussion:   - Boston advised, our Legal Report, Mr. Patton. Patton advised, you have no new litigation, but you do have a DHA Appeal on the agenda tonight. Is there anyone who has not had an adequate opportunity to review the record of that procedure? Boston asked, is there and I am open for the board. Could we recess for about 10 minutes and go in and if anyone has legal questions to ask about this? We did this last time we had a DHA request and I think it was very helpful to us. I know it was helpful to me. Patton replied, I would be happy to. That would be fine. Boston replied, if our audience would give us about 10-15 minutes, maybe to meet with our legal counsel in regards to this DHA. I take these things quite seriously. We want to make sure that everyone understands. The board members moved to the Principals Room for a closed meeting with the board attorney at 6:45pm.  

Discussion:   - Boston advised, everyone is back in their seats (7:10pm) and we will reconvene. Thank you for your patience and allowing us to do that. Mr. Patton, I am going to turn it back over to you. Patton replied, board members we are dealing with an appeal from a hearing by the Discipline Hearing Authority. Concerns a student we will identify by the initials C.T. That student appealed the decision from the administration of the high school to the Discipline Hearing Authority. The Discipline Hearing Authority made their decision. The student appealed that decision to the Director of Schools and now the student has appealed that decision to you. Under the policy which is 6.317 the board may take the following actions, you can either one grant a request or hearing and in that event, if the board grants a hearing it shall provide notice to the student and his or her parent. The notice of the hearing shall include a statement that unless the student or the student's parent requests an open hearing in writing within 5 days of receipt of the notice, the hearing shall be closed to the public and in that condition, in that situation, the board may affirm, over turn or modify the decision of the DHA. Including the imposition of a more severe penalty. The board can also deny a request for hearing and if the board does not grant a hearing it may still affirm, over turn or modify the decision of the DHA. The board shall not impose a more severe penalty than that imposed by the DHA without first providing an opportunity for a hearing before the board. So your basic choices are to either deny the request for hearing or to grant a request for hearing. King advised, madam chair move to deny to grant a hearing. Safdie replied, I will second that. Boston replied, so we have a first and a second to deny the hearing. Any discussion? King replied, I think Mr. Patton covered it well. Everything has been gone through and followed. Boston replied, and all of the board members have had an opportunity  to look  at what we are referring to as the record. A Roll Call Vote was taken. 

Discussion:   - Boston advised, next on the agenda is our Director's report. Mr. Stepp would you? Stepp replied, thank you madam chair. So we are going to start off with something fun that SMHS and CCHS did. They did some videos on employees. So we have two videos and the board can choose which one they like the best. I know our staff have voted on this and then we will reward them with certificates and I might do a pizza party or something like that for them. They did two great videos on some employees. So we are excited to celebrate all of our employees. Both videos were shown. Stepp replied, great job to both high schools. Do we vote or just give pizza to everybody? Multiple board members said, give pizza to everybody. Stepp continued, so other good news in the school system real quick is part of the update, School Nutrition. So all health inspections came out with a 97 or better score with 4 perfect scores. So that is pretty awesome. One thing they are working on is getting more direct certified students findings. So that helps with our TISA funding. So they're going to have over 1,200 additional students, which means it will increase money in TISA and for School Nutrition. They've got a joint farm to school project going on. It's 7:20, I've got 4 pages of this. I'll share another time. There is a lot of great things going on at the school system. As you can see and we are super excited. So I will share a bunch more of that the next meeting.  

Discussion:   (See Exhibit # 7) Stepp advised, the next thing on the agenda, item 17.A. This is just the ESSER 2 and 3 that we do each year application. That is sent into the state department for your vote. King replied, madam chair. Move to approve 17.A. Stout replied, second. Boston replied, we have a first and a second to approve. This is just standard? Stepp replied, yes. We do this every year. Boston replied, okay. We have a first and a second to approve ESSER 2 and ESSER 3 application. Any discussion? No one responded. A Voice Vote was taken. 

Discussion:   (See Exhibit # 8) Stepp advised, next is Request to Accept North Kid's Club Grant. This is from the American Rescue Plan. This would be the last year of this grant, but we've been awarded it. Hamby replied, I make a motion that we approve. Hale replied, second. Boston replied, we have a first and a second to Accept North Kid's Club Grant. Any discussion? No one responded. Hale asked, now this would just be used at North? Stepp replied, yes. That program has been there a while. Boston asked, any discussion? No one responded. A Voice Vote was taken. 

Discussion:    (See Exhibit # 9) Stepp advised, is also to Accept and Participate in State SPED Preschool Grant. This is a new grant and it will be reoccurring and it depends each year on our numbers. We will be able to increase numbers cert. Safdie replied, move to approve the Special Education Preschool Grant Award. This award is for $124,748. King and Hamby replied, second. Boston replied, we have a first and two seconds to accept the State SPED Preschool Grant. Any discussion? No one responded. A Voice Vote was taken. 

Discussion:   (See Exhibit # 10) Stepp advised, the next is to Accept and Participate in DIDD Grant. So what this will do is for Special Education. This will purchase a changing table at CCHS. Boston replied, I will entertain a motion to approve. Hale replied, move to approve. Hamby replied, second. Boston replied, we have a first and we have a second. Any discussion? No one responded. A Voice Vote was taken. 

Discussion:    (See Exhibit # 11) Stepp replied, next on the agenda is the Annual Planning Calendar. What this shows is the things that we have to complete on each month and if the box is red that shows we completed that. As you see in September we completed a lot of those. Now we are working on the Accountability Presentation. That will be in October once we get all of our data and we get all of that pulled together. So that we can give you an accurate show of what last year looked like as far as accountability. Any questions? Stout replied, that was the calendar we were referring to last night. For those of you that had questions on that. Thats the calendar. Stepp replied, all of our requirements there. 

Stout replied, before you run on Mr. Stepp, before we got to this. I just wanted to mention good work for you and the team on the grants. It is great to see this money come in. Obviously, we are happy to jump at it.  Stepp replied, they do an awesome job.

Discussion:   (See Exhibit # 12)

Discussion:   - Stepp continued, then next is our Attendance Report. That shows you our total student population. 

Discussion:  - Stepp continued, then Personnel Reports. 

Discussion:  - Stepp continued, Sub List. 

Discussion:  - Stepp continued, and the School News Articles, newsletters and calendar.

Hale advised, I had questions about the population. I noticed that Homestead and Martin and Stone. You know Homestead and Martin had like 700. I mean are those schools big enough? I know Martin probably is. Stepp replied, currently I think each of the elementary schools are around 80% capacity. Homestead is spread out with all of the buildings. Hale continued, then Stone has like 643 attending. I mean, is there overcrowding? Stepp replied, not over crowding, but we have a lot of programs. So like Mrs. Hall explained we've got every elementary school is using every corner and space. Hale asked, and we don't have children out in the hallways? Stepp replied, we are using every space we can. So that there might be retaking a test you know in the hallway. We might have people in workrooms, working with kids. We've got RTI rooms and Intervention rooms. We have tutor rooms. How many rooms guys do we have that is required by law now? There is a lot of rooms. We are putting them everywhere. Hale asked, but how does this help you know whenever we are trying to deal with safety issues behind locked doors? Stepp replied, that is our goal that we keep all interior doors locked. So we've been checking them. I've worked with SROs. I've talked to principals each time I come into their buildings about making sure we've got doors locked, students secured. If a student is in a hallway, I almost always see them with an adult. If not always I see them with an adult and we have school psychiatrist that come in. Safe School Counselors, they use workrooms, the zen room. They are using principals offices for all kinds of things. Hamby asked, but if an intruder comes in and they are out in the hall, then they are a sitting duck. Stepp replied, that's not; we don't leave the kids alone like that. Between classrooms, you know you have to move from classroom to classroom. You've also got recess time. You've got cafeteria time, but we currently keep all the interior doors locked. That's the goal. Hale replied, thank you. 

Stepp advised, I think that is all I have. Boston replied, the remainder are just FYI. Boston asked, did we get the Sub List ready? A new one, when we were setting the agenda. Stepp replied, yeah. The Sub List is attached. Boston replied, okay. Can you just pull that up? Stepp replied, we had more subs come in. So more people trained. Hale asked, the Personnel. Have you gone over the Personnel? Stepp asked, do we have all of our positions filled? Hale replied, well yeah. I was just wondering you had a lot of new positions. Stepp replied, through the ISM Grant. Hale replied, that's why I was wondering. We're are we getting these new positions. We had one in Crab Orchard, a new position and then a new SPED position. We had about 10 new positions. I was wondering why are all these new positions, why are we creating these new positions? Stepp asked, for this year's budget? Hamby replied, on the Personnel Report where you have hired someone it will say new position, new hirer, but it doesn't tell us what positions are hired for. Stepp replied, gotcha. We can fix that. Hamby replied, please do. We used to have that. Stepp replied, I see what you are saying now, sorry. Hale replied, there is a new position at Brown and Crab Orchard and Martin and is it a teaching position? Is it something to do with the ESSER fund? Stepp replied, I will list all; I will get more details on that and get that right back to you. Absolutely, I see what you are saying now. Hale replied, thank you. I don't know if it's teaching or counseling or if it's a cafeteria worker. Well Mrs. Hamby will tell us if it's a cafeteria worker. I appreciate that Mrs. Hamby. Stepp replied, we can add that on there. No problem. 

Discussion:   - Boston advised, next on the agenda is School Board Committees. Policy Committee, Mrs. Hamby. 

Discussion:   (See Exhibit # 13) Hamby advised, we have on Approval for First Reading we had 4.700 Testing Programs. Dr. Maddox had made some requested changes to this and we had Mr. Patton to look at it. It came out of committee. So we do not need a second. Stout replied, move to approve. A Voice Vote was taken. 

Discussion:   - Hamby advised, and then we have Approval of Second Reading Policies. There were none. I will let everyone know there will not be a Policy Meeting in October, because it falls during Fall Break and there may be some things on the Policy Agenda that staff or parents may want to be here for. So we will pick back up in November for Policy Committee. Boston asked, and it is the second Wednesday? Hamby replied, the second Wednesday of every month at 4:30pm. I want to say one other thing. We are trying to get our agenda out sooner. I have asked and so has Mrs. Diane to make sure to get any changes or requests in at least a week ahead of the time for the meeting. So that we can have time to go over the agenda and get it set. Mrs. Diane works very hard to get this going. So we would appreciate if you could get the information in a week ahead. Is that good? Boston replied, Policy is Mrs. Diane's favorite part of her job. 

Discussion:   - Boston advised, the Athletic Committee, Mr. Davis. Davis replied, thank you. So we haven't met in a little while, but to update everybody a little bit on some of the changes. New school year, new TMSAA governing body, rules in place to help those student athletes find their lane. Help those coaches. There is a new structure in place with newly appointed Athletic Director. The remaining Athletic Directors were both high schools. There are two new SMHS feeder middle school Athletic Director and the CCHS feeder Athletic Director. Also, that are helping in those new roles. Dr. Maddox, has worked with updating as tasked the Elementary Middle School Athletic Procedure Manual. I don't know if it is 100% as of; I don't know if anything is ever 100%, but I do know that it's taken all those new things in consideration. We also met to talk about some of our 5-year goals action steps to be considered on the Athletic Committee or subcommittee for the Strategic Plan. There is a lot of development that has been taking place in that. A lot of thought, a lot of community collaboration, a lot of input from a lot of people across the county. Players, coaches, community members ranging from County Commissioners, principals, coaches, all those types of individuals. To help work towards looking into what we can do to improve their educational experiences. How to help empower those athletes. How to bridge the gap with the parents and expectations and in overall just education based on the general programs themselves in those kids. In those student athletes and those families can expect to be apart of for the years to come. Lots more to come there. I think we will see little more of that actually as the Strategic Plan starts to come a little more full circle for all of us to view. Hale asked, will we get a copy of that? Davis replied, it's online now. Hale replied, it's online. Davis replied, yep. It's on CCBOE. The procedure section. The Athletic Procedure where the old one was located. Hale replied, okay. 

Discussion:   - Boston advised, Budget Committee is next. We have not had a Budget Committee Meeting since our last regular meeting. So there is nothing to report there. 

Discussion:   (See Exhibit # 14) Boston advised, next is Building and Grounds Committee, Mr Safdie. Safdie advised, there were two things we had a Building and Grounds Committee Meeting and one item that we referred to the full board was the South Digital Sign Approval. We wanted to retroactively approve the South School Sign that was donated by the South School PTO at a price of like $23,682.00. That was a remarkable contribution to the school. So our committee approved that. So we don't need a second. Boston replied, coming out of committee South Digital Sign. Any discussion on that? No one responded. A Voice Vote was taken. Boston asked, and that is retroactive? Safdie replied, retroactive. They built it. They built it, they will come. 

Discussion:   - Safdie continued, the 18.D.1 was questioned at our committee. Was asking to be addressed and that was the Third Party Construction Contract. The procedures that were involved and would provide a guideline to any new organization that wants to build a facility on the campuses. So I guess Mr. Stepp and your staff would like to ask if you could tell us where that Third Party Construction Contract is or the procedural guidelines are and tell us a little bit about that. Stepp replied, so we gave them the forms. They provided us all of the documents back up to Mrs. Kington and Mrs. Kim. We have those collected now. We are modifying the Third Party Procedure Form. According to some of the speed bumps they ran into. So we can make it a little more streamlined and less cumbersome. If that makes any sense. Safdie asked, it's a procedure document right? Stepp replied, checks and balances to make sure. Safdie asked, if it's procedural, does the board have to approve it or do we just get feedback to you when we look at it? Stepp replied, yeah just the feedback and then I will attach it in the policy. There is a procedure to the policy, the Construction Policy. Boston asked, Mr. Patton, have you looked at the changes so far? Patton replied, no I have not seen. Stepp replied, we have looked at it before we gave it to; I think I shared it with you before I gave it to SMHS. Patton replied, yes, but since then I have not. Stepp replied, we haven't went through and made any extra changes yet. I am waiting for them to get through their process, their building process. Boston relied, well it makes sense to me while they're going through the process, this worked, this didn't. This was bundlesome. We just simple can't do this. This worked great. Who is their contact person? Is that Mrs. Bray or Mrs. Kington or both? Stepp replied, both. Mrs. Bray has been collecting all that paperwork. Boston asked, so do they contact you if they have an issue or if they have? Bray replied, we work together. I request documents from them. They provide them to me. If I have any questions, I reach out. Boston replied, okay. Safdie asked, does any of the other committee members have questions to ask related to that? Davis asked, I guess my question would be I know that as the Contract Committee met the last time, there were question to whether or not it was going to remain a procedure or indeed needed to be policy. That needed to be modified or created to make sure that certain checks and balances and/or concerns were met. Boston replied, I think, once the document is finalized, we as a board can make that decision. Davis asked, when do we; when can we expect that document to be completed? At the completion of the project? Stepp asked, Mrs. Kim, we've got everything at this point, correct? Bray replied, correct. Davis replied, I'm just saying the Third Party Construction Procedure. Stepp replied, I'm going to meet with all those people and Mrs. Bray and we are going to talk about the insurance person said we really don't need this or you do need this. What speed bumps they hit? We will just make it more streamlined. Davis replied, that's helpful. Stepp replied, I will share it with the whole board and with Mr. Patton. Davis replied, that's excellent. Very good. Safdie asked, and the Baseball Facility. What is the status of that Mrs. Kim? Bray replied, well I was out there Tuesday. there's no concrete being poured except the footers and there's a roof on it. Stepp replied, yeah I got an update from Mr. Brown, which said what she said. The hitting facility has the core of the building erected. The footers, roof and beams are completed at this point and once the material arrives, the rest of the outside of the building will be completed. They are waiting on brick right now. Safdie replied, that is exciting. Madam chairman that is all I have to say. Hale advised, I have a question madam chair. Okay so Mrs. Bray, you are in charge of all this kind of stuff now? I mean, is it like maintenance or building or? Bray replied, I guess all of the above.  Hale asked, do we not have a maintenance? Stepp replied, she works with Mrs. Kington. Nichols replied, they work together as a team. Stepp continued, they work together. Hale replied, okay. 

Discussion:   - Boston advised, Mrs. Hamby, Safety Committee Report. Hamby advised, we have not had a Safety Meeting. It's been a struggle trying to get a meeting together, because of the scheduling conflicts. I will ask Mr. Stepp. What is the status on the door locks? Stepp replied, we've gotten all of the door locks in Mrs. Bray. Did we finish installment? Bray replied, we still have some at Homestead. Stepp replied, we had a supply chain issue. They didn't come in over the summer. They came in late July, early August. They just had a hold on them.  Hamby replied, okay and I would also like to thank Mr. Patterson for bringing his concerns to the board last night about the safety concerns and I respect that. I respect your concerns for that. I am all for making sure that our schools, all of our buildings are safe, but my number one goal is to make sure that our students and our staff are safe. So inorder to do that we have other projects besides just cosmetics and things like that, that need to be done. So there is a lot of things to take into consideration. A lot of things, but I wanted to let you know I appreciate it. 

Discussion:   - Boston advised, next is the Contract Committee and we have had the one meeting of the Contract Committee. We addressed that Third Party Procedure that Third Party Building Agreement. We turned it now over to Mr. Stepp, Mrs. Bray and Mr. Patton and you head the progress on that. So we've just got the ball moving. Nothing else to report on that one. 

Discussion:   - Boston advised, next on the agenda is Mrs. Bray our Chief Financial Officer's. 

Discussion:   (See Exhibit # 15) Bray advised, well it's August. We've got two months worth of numbers now. As you can see the revenues came in at 6.3 million. Now our expenditures are over 8, but don't get to excited about that, because just remember we only have one month of our TISA payment. Because you don't get one in July. So actually, we have basically one month of revenue and two months of expense. I'm not too terribly excited about that, because we will straighten out as we go further into the year. Does anybody have any questions on any particular items? Because we are just getting started. No one responded. Bray continued, if not, we will move onto the Sales Tax Report. 

Discussion:   (See Exhibit # 16) Bray advised, there again we are new in the year. Obviously, one month didn't come in as we had anticipated or we had projected, but there again we are still very early in the year. So hopefully it will be like last June. We will come out a bit ahead. Stull asked, the Sales Tax is a month behind, correct? Bray replied, two months behind. Stull replied, two months behind, okay. 

Discussion:   (See Exhibit # 17) Bray continued, so where shall we begin? Well the first one is a grant that Mrs. Polson got. We will be getting a $113,000 to use for the Health Services for the next 5 years. So we are in receipt of $113,000. This is how she would like to utilize it. Boston asked, so you are telling me we get $113,000 for the next 5 years? Bray replied, you can thank Mrs. Polson for that. Multiple board members thanked Mrs. Polson. Boston replied, why don't we just go through all of the 141s. If there is any questions and then we can just. Bray replied, I think the next 141 is a Special Ed where we have moved some money from where we didn't hire an actual Speech Pathologist. We just moved it to Contracted Services and travel. So we will contract those services. Boston replied, the only question that I had was this Speech Pathologist just in the 23-24 budget? Bray replied, yes. Boston replied, so it's in the 23-24 budget, but we are moving it? Bray replied, to Contracted Services. Bray asked, so we can contract that out? Because we can't find one. Bray replied, that is correct. I think that was the last 141.  (See vote on 19.C. on 19.D.)

Discussion:   (See Exhibit # 18) Bray continued, we move to 142. There is a lot. This one is basically a line error. It should have been put in Staff Development initially. So we're decreasing office supplies and putting it where it was intended to go initially. The next one is for the IDA per school carry over. Just reporting it in this year. Boston asked, that's the $10,000? Bray replied, I think there is two of those. There is one that looks like it's $67,815 and then there is an IDA Part B 142 that's 901. That is also carry over allotment and then it looks like we have one for $124,748. That's the new state preschool budget. Boston asked, these are all 142s? Bray replied, yes. The next one is for TEIS, Baby Birds and this is where we were instructed to move indirect costs into administrative cost. Boston asked, which amount is that? Bray replied, $32,221. The further instructions and all of the that is attached. So that is all the 142 for Special Education and the others are Federal Programs and according to Dr. Whittenbarger, all of these are just based on things that they need to match up to meet e-plan. Boston asked, for this year? Bray replied, for this new year. The second one for $384,000. This is based on each school's Title 1 budget and the needs assessment and the rest of it is just matching. Boston replied, Kim I have one question and I can't find it. There is one resolution we had that you moved money and then I think you gave it to individual schools. Am I right on that? Bray replied, that is something to do with ISM. Hamby advised, 141 ISM revision. Boston replied, okay. Is that, what is that doing? Are we giving it, we just moved it from one line in that school to another line in that school? Am I correct on that? Eldridge replied, yes ma'am. The state requires us to leave the money in the school. So anytime we do a budget amendment, it has to stay with that school. Boston replied, that's it. That's all I needed to know. Is that all of the resolutions? Bray replied, I believe. King advised, move to approve all of 19.C. and 19.D. Boston replied, so we have a motion to approve 19.C. and 19.D collectively. Safdie advised, second.  Boston continued, we have a second. A Roll Call Vote was taken.

Discussion:   (See Exhibit # 19) Boston advised, next on the agenda is the Consent Agenda. King advised, move to approve 20, all of it. Boston replied, okay so we have a motion. Do we have a second? Davis replied, second. Boston replied, so we have a first and a second to approve the Consent Agenda. Any discussion? No one responded. A Voice Vote was taken. 

Discussion:   - Boston asked, do we have any old business that anyone would like to bring up? Hamby advised, madam chair. I would like to clarify something. There have been a couple of people question and actually make comments that whenever we called the Special Called and worksession the other day. That we only gave a 24 hour notice, but we actually gave a 49 hour and 7 minutes notice. The Chronicle got the notification at 3:23pm on Monday evening. Mr. Scott did not get his notification, because we did not have his email at the time, but the Chronicle did get there notification on Monday and we did not have the meeting until Wednesday evening. So I just wanted to clarify that, because I have heard 24, 24, 24 several times. 

Discussion:   - Boston asked if there were any questions from the media. No questions were asked.

Discussion:   - Boston advised, I'll entertain a motion to adjourn. Hamby advised, I make a motion we adjourn @ 7:46 pm. Boston asked, second? Safdie replied, second. A Voice Vote was taken.