June 20, 2023 at 5:30 PM - Policy Committee Meeting

Discussion:  5:31

Discussion:  Ms. Hamby asked to look at making a correction on the last set of minutes. She referenced page 1, line 3 where it was said no one seconded the motion to approve last meeting's minutes.  McCartney told her she would check, as sometimes it's hard to hear when members don't speak into the microphone. Stout made a motion to approve with possible correction. Stull with the second. 

Discussion:  Hamby introduced the review only policies portion of the agenda. She asked for 2.9001 to be pulled out for discussion and put into the district recommendation portion. Hamby made a motion to send the rest of the review only policies to the board meeting to be approved on the consent agenda. Nichols with the second. The policies that moved forward to the consent agenda for review only were:
-2.601
-3.501
-6.400
-6.401
-6.403
-6.4031
-6.404
-6.405
-6.408
-6.410
-6.411
-6.412
-6.413
-6.414
-6.500
-6.502
-6.5021
-6.702

 

Discussion:  Hamby introduced the TSBA recommendation portion of the agenda. She asked if Atty Patton had any issues with them. He said upon his review, they all seemed sound. Stout asked about 3.202 and questioned why line 7-9 "These procedures shall be in written form and distributed to all staff, students, and parents. However, the procedures/plans shall not be open to the public for inspection. In addition, any meetings involving school safety plans are not subject to the open meeting laws. " were being removed. Hamby said she had emailed TSBA and asked about that and was told these were district recommendations that our district had added-they were not required. Stout asked if those lines were being removed because the district didn't see a need to have them? Hamby said she didn't see the need to have them and thought it was wordy. Boston said when a safety plan meeting was held, it wasn't open to public records. Maddox added that in today's time, plans and procedures for emergency and safety does not need to be handed out publicly in case someone wanted to use that against a facility. Stout asked about keeping the last line, but removing the first. Hamby asked to verify that each school had a safety team. Boston replied yes. Hamby asked for any other discussion on any policies. Patton asked about line 6 on page 2 of the same policy. He asked if the plan was to not keep the drill records in the school offices any longer? Hamby recommended that it stay. Farley told the committee she wasn't sure if the drills were kept in the office any longer, they might possibly be kept online now. Patton then decided that if TSBA recommended removing it, then perhaps the district should follow. Hamby recommended the line read "maintained at each school". Farley verified with Magnusson and he said they are keeping drill records electronically and they are being converted to Navigate 360 software. Hamby made the motion to adopt TSBA's recommendations along with the changes the district would like to implement. Stull with the second. 

Committee asked Farley to look at 4.204 and recommend changes under the 3rd grade promotion/retention section. After discussion, Farley recommended inserting the following on page 2 lines 14-18 "4 days", "the established summer program window", "Director of Schools/designee" and "student attendance contract". Hamby moved to approve the recommended changes. Nichols with the second. 

Boston asked Patton to verify page 2, line 16, number 6 on policy 3.205-if the current MOU includes the clause that it remains effective for any length of time. After searching, Patton said he did not find that in the current MOU for our SRO's from the state. Boston asked for his recommendation and Patton said they would need to find why the discrepancy is there. Hamby made a motion to table this policy until Patton can research and decide how best this should read. Stout with the second. 

Hamby told the committee that policies 1.400, 1.402, 1.404, 4.204, 5.119 need to go to the regular board meeting for first and final reading due to July 1 law change. The rest can go to the July board meeting since there were so many. Hamby made the motion as such, Stull with the second. 

 

Discussion:  Hamby introduced the district recommendation policies to the committee. 
4.205 Hamby made motion to approve with changes and Stout with second
4.600 Hamby made motion to approve as presented and Nichols with second. 
4.602 Hamby made motion to approve as presented and Stout with the second. 
4.605 Stull made motion to approve as presented with changes and Stout with a second. 
6.200 Hamby made the motion to approve with taking out the strikethrough on page 2 line 4 and Stout with the second. 
6.602 Hamby made the motion to approve with changes and Nichols with the second. 
6.709 Hamby made the motion to approve as presented and Stout with the second. 

Discussion:  Hamby presented policies 4.203 and 6.603 for deleting due to them both being covered under other policies that the district curretnly has adopted. 
Hamby made the motion to delete both policies, Stout with the second. 

Discussion:  Hamby told everyone that Ms. Stout had asked to discuss 2.9001. The policy had currently been suspended at last month's board meeting so they would be able to give more funds to an archery team going to nationals. She asked if the committee needed to change the $1500.00 so they didn't have to suspend this policy again in the future for another situation like this. Hamby said she would rather keep the amount the same if, in the future, the district has multiple groups asking for financial assistance to go to competition and they would not stretch the budget by increasing the amount or leaving it open-ended. After discussion, Stout had an understanding that competition comes at different times throughout the year and there's no way to set a deadline to know who many will ask for assistance. She appreciated the clarification. 

Discussion:  The meeting was adjourned at approximately 6:41p.m.
Stout with the motion for adjournment and Stull with the second.