January 11, 2023 at 4:30 PM - Policy Committee Meeting
The Policy Committee met on Wednesday, January 11, 2023, in the Central Services Board Room where Ms. Rebecca Hamby called the meeting to order at the approximate hour of 4:32 p.m. She welcomed everyone to the meeting and appreciated everyone for attending.
| Policy Committee | |
| Attendance Taken on 1/11/2023 at 4:32 PM | |
| Teresa Boston | Present |
| Mr. Nick Davis | Present |
| Ms. Anita Hale | Present |
| Mrs. Rebecca Hamby | Present |
| Mr. Chris King | Present |
| Ms. Sheri Nichols | Present |
| Robert Safdie | Present |
| Billy Stepp | Present |
| Ms. Shannon Stout | Present |
| Ms. Elizabeth Stull | Present |
| Present: 10, Absent: 0 | |
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Comments:
OTHERS IN ATTENDANCE: Mr. William Stepp, Director of Schools Mr. Scott Maddox, 9-12 High School Supervisor Mo Charnot, Media |
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| Minutes | |||||||||||||||||
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1. Call to Order
Speaker(s):
- Ms. Rebecca Hamby
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2. Moment of Silence / Pledge of Allegiance
Speaker(s):
- Ms. Rebecca Hamby
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3. Approval of the 11/28/22 Minutes
Speaker(s):
- Ms. Rebecca Hamby
Attachments:
()
Discussion:
discussion was had. blah blah
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Policy 2.8041 Travel
Attachments:
()
Discussion:
Hamby introduced this policy and told everyone these were district recommendations to remove the telephone calls portion of the policy.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Policy 3.3001 Use of Cellular Phones
Attachments:
()
Discussion:
Hamby introduced this policy and told everyone this too was district recommendations. Davis asked how often periodically meant. Stepp said he believed it was annually. Hamby asked if the word could change from periodically to annually.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Policy 4.205 Enrollment in College Level Courses
Attachments:
()
Discussion:
Hamby introduced this policy and said someone had questioned if we had procedures for this policy since line 15 stated so. Procedure for this was not listed in the procedure manual so Stepp asked Maddox look for it and get back to him on it. Stepp said there must be one or students can’t enroll. Hamby said yes there are procedures and since there’s no changes this policy will be moved to the review only policies.
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7. Policy 4.206 Special Programs
Attachments:
()
Discussion:
Hamby told everyone this suggestion was just to remove the Covid-19 quarantine section of the policy.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Policy 4.212 Virtual Education Program
Attachments:
()
Discussion:
Hamby said this was brought to the committee due to someone questioning the enrollment agreement. She asked Stepp to elaborate. He said Phoenix already does this, but the district is working on acceleration or intervention at both high schools. He said EdMentum is the company now they will use. Hamby asked once that was in place would this come back to the policy committee? Stepp said this was just for awareness. Stout asked if funding was in play for this and Stepp told her it was federal programs money for academic intervention.
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9. Policy 4.601 Reporting Student Progress
Attachments:
()
Discussion:
Hamby introduced this policy and told everyone this was to match current laws by removing the Driver’s License Revocation section.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Policy 6.200 Attendance
Attachments:
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11. Policy 4.700 Testing Programs
Attachments:
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Discussion:
Hamby introduced the policy and told everyone the recommendations were district suggestions of removing lines 20-21 on page 2.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Policy 4.701 Maintaining Test & Data Security
Attachments:
()
Discussion:
Hamby introduced the policy and said the suggestion was adding the wording "smart watches" and changing the security breach period from 2 years to 1 year and adding wording so that if an employee is no longer employed by the school, then monitoring can cease. Stepp told everyone that currently they are monitoring a school for testing violations, but that person is no longer in that building. But they followed the current policy for the 2 years.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Review Only/Date Change Policies
Attachments:
()
Discussion:
Hamby introduced this section of the agenda and told everyone these policies were for review/date change only. She suggested if anyone felt any needed to be pulled out, they could do that and put on the next policy meeting but due to the volume of policies she would not go through them individually. Stepp told them they can still pull any from the bundle at the board meeting also. Davis questioned if all these policies have been reviewed. Hamby told him that TSBA reviews the policy manual every year. But Stepp and his executive team has also started reviewing the manual.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Other Discussion
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15. Adjournment
Discussion:
Hamby asked for a motion to adjourn.
Recommended Motion(s):
Motion to adjourn.
Action(s):
No Action(s) have been added to this Agenda Item.
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Mr. William Stepp
Director of Schools
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Ms. Rebecca Hamby
Chairman of the Policy Committee
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Diane McCartney
Executive Assistant for the Director of Schools and BOE