May 12, 2025 at 5:30 PM - Regular Meeting of Whitebead Board of Education
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1. Call to order and recording of members present and absent.
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2. Recognition of guests:
Discussion:
The guests were as follows: Ricky Manning, Mr. Shambley, Jacque Sharber, Rebecca Miller, Allie Hamilton, Steven Vines, Lisa Whitman, Alfonso Colmenares, Ashleigh Colmenares, Katie Rankin, Suzanne Mackey, Kimberly Pool, Shea Thompson, Cesar Arroyo, and Barry Porterfield.
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3. Discussion and possible action to set a date for the vote concerning annexation of Paoli Public School
Discussion:
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Consent Agenda: The consent agenda consists of approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.a. Minutes of the April 14,2025 Regular Board Meeting.
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4.b. Minutes of the April 24, 2025, Special Board Meeting
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4.c. Minutes of the April 29, 2025 Special Board Meeting
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4.d. Minutes of the May 3, 2025 10:00 a.m. Special Board Meeting
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4.e. Minutes of the May 3, 2025 1:00 p.m. Special Board Meeting.
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4.f. Minutes of the May 8, 2025 Special Board Meeting
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4.g. Accept resignations
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4.h. Monthly financial report of Activity Fund.
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5. Presentation of Treasurer's Report
Discussion:
The treasurer's report was presented by Jason Midkiff
We are 83% of the way through the fiscal year, and are at 81.3% of spending, so still tracking on that aspect.
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6. Discuss and possible action to approve Activity Fund purchase order encumbrances 173 through 199 with the overall dollar value of $8083.20.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discuss and possible action to approve General Fund purchase order encumbrances 256 through 266 with an overall dollar value of $20,022.84.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discuss and possible action to approve Building Fund purchase order encumbrances 106 through 113 with an overall dollar value of $3,018.58.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discuss and possible action to approve Child Nutrition purchase order encumbrances 81 through 83 with an overall dollar value of $4132.63.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discuss and possible action to approve April payroll encumbrances.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action to approve Application for Temporary Appropriations for the 2025-2026 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action to open and award/reject bids for two commercial Silverstar ovens, a commercial Vulcan stove, commercial Scotsman ice maker, salad bar, six cafeteria tables, Crosley chest freezer, and a 2001 Chevy Blue Bird diesel bus.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible board action on the Superintendent's recommendation to grant Non-District Administrative Rights in the Grants Management System (GMS) on the Oklahoma State Department of Education's Single Sign On (SSO) to Barlow Educational Services representative Marty Lewis. Said Non-District Administrative rights authorize the Barlow Educational Services representative listed full access to enter and submit forms/claims on behalf of the district in consultation with the District Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action on awarding sealed milk bids for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Vote to convene or not convene into proposed executive session as allowed by 25 O.S. Section 307 (B)(1) to discuss
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Acknowledge return to Open Session
Discussion:
Alex read the executive session minutes compliance announcement. The board entered into executive session at 5:58 p.m. to discuss the items listed on the agenda for executive session. No other matters were discussed, and no votes were taken. Those present were Alex Young, board president, Belinda Hunt, board vice president, Sandy Arroyo, board clerk, and Jason Midkiff, superintendent. The board returned from executive session at 6:24 p.m.
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17. Employment of Support Staff listed on schedule A as recommended by the Superintendent for the 2025/2026 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action to hire a middle school math teacher on a temporary certified contract for the 25/26 school year as recommended by the superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action to hire an elementary teacher on a temporary certified contract for the 25/26 school year as recommended by the superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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20. Discussion and possible action to hire a paraprofessional for the 25/26 school year as recommended by the superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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21. Discussion and possible action to hire a paraprofessional for the 25/26 school year as recommended by the superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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22. Discussion and possible action regarding employment of summer maintenance personnel.
Action(s):
No Action(s) have been added to this Agenda Item.
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23. Discussion and possible action regarding employment of summer maintenance personnel.
Action(s):
No Action(s) have been added to this Agenda Item.
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24. Discussion and possible action to adopt the following policies as recommended by the Oklahoma State School Board Association:
Action(s):
No Action(s) have been added to this Agenda Item.
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24.a. EHBCA Extended School Year Services
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24.b. EHBCA-R Extended School Year Program Standards, Regulations
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24.c. CHD Credit Cards
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25. Superintendent's Report
Discussion:
Past Events Enrollment nights went well. The first one was a constant trickle and the last night was a mad rush. Appreciating all the families that came out, it helps us plan for the upcoming year. Tomorrow is the 8th grade graduation. Special day for all those students and families |
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26. Presentation of Board Member Points
Discussion:
Board Member Points were presented to each board member
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27. Sign Warrants and Claims.
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28. New Business
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29. Vote to adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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