Public Meeting Minutes: January 13, 2025 at 5:30 PM - Regular Meeting of Whitebead Board of Education

1. Call to order and recording of members present and absent.

2. Recognition of guests:

Discussion: Cesar Arroyo attended the meeting.

3. Recognition of Board Members

Discussion: Mr. Midkiff thanked the board members for their service.

4. Consent Agenda: The consent agenda consists of approval of the following items:

Action(s):

Motion Passed:

Motion was made to approve the Consent Agenda. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

4.a. Minutes of the December 9, 2024 Regular Board Meeting.

4.b. Substitute Teacher List

4.c. Monthly financial report of Activity Fund.

5. Presentation of Treasurer's Report

Discussion: The treasurer's report was presented by Mr. Midkiff.

6. Discuss and possible action to approve Activity Fund purchase order encumbrances 98 through 115 with the overall dollar value of $3,587.90.

Action(s):

Motion Passed:

Motion was made to approve Activity Fund purchase order encumbrances 98 through 115 with an overall dollar value of $3,587.90. This motion, made by Alex Young and seconded by Belinda Hunt, Passed.

No Action(s) have been added to this Agenda Item.

7. Discuss and possible action to approve General Fund purchase order encumbrances 197 through ___ with an overall dollar value of $ _____.

Action(s):

Motion Passed:

Motion was made to approve General Fund purchase order encumbrances 197 through 204 with an overall dollar value of $ $5,005.60. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

8. Discuss and possible action to approve Building Fund purchase order encumbrances 74 through ___ with an overall dollar value of $_______.

Action(s):

Motion Passed:

Motion was made to approve Building Fund purchase order encumbrances 74 through 81 with an overall dollar value of $1,043.90. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

9. Discuss and possible action to approve Child Nutrition purchase order encumbrances 54 through ____ with an overall dollar value of $_________.

Action(s):

Motion Passed:

Motion was made to approve Child Nutrition encumbrances 54 through 56 with an overall dollar value of $ 188.40. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

10. Discuss and possible action to approve Voided Purchase Order Balances on Schedule A with a dollar amount of $

Action(s):

Motion Passed:

Motion was made to approve Voided Purchase Order Balances on Schedule A with a dollar amount of $ 43.55. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

11. Discuss and possible action to approve December payroll encumbrances.

Action(s):

Motion Passed:

Motion was made to approve December payroll encumbrances. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

12. Discuss and possible action to approve or not approve updating policy CO Child Nutrition and Physical Fitness Program as recommended by the Oklahoma State School Board Association.

Action(s):

Motion Passed:

Motion was made to approve updating policy CO Child Nutrition and Physical Fitness Program as recommended by the Oklahoma State School Board Association. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

13. Vote to convene or not convene into proposed executive session as allowed by 25 O.S. Section 307 (B)(1) to discuss

Terms of Superintendent Contract

Action(s):

Motion Passed:

Motion was made to not convene into proposed executive session as allowed by 25 O.S. Section 307 (B)(1) to discuss the terms of the superintendent's contract. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

14. Acknowledge return to Open Session

Executive Session Minutes Compliance Announcement

15. Discuss and possible action to approve or not approve the terms of the superintendent's contract.

Action(s):

Motion Passed:

A motion was made to approve the superintendent's contract adding the 3rd year 2027/2028 with a 2% pay increase for that year. This motion, made by Alex Young and seconded by Belinda Hunt, Passed.

No Action(s) have been added to this Agenda Item.

16. Superintendent's Report

Discussion:

Try to put in a 5-day week this week. Snow was nice.
End of Semester events went well; class parties, Gifted/Talented trip etc
I want to thank the Parent Teacher Organization for the teacher's gifts and meals.
I want to thank First United Bank for providing our lunch on our Professional Development Day.
Meet with Staff on Professional Development last Monday. We talked about Curriculum Alignment. Will be a focus in the second semester.
Had Rod Boles from Teacher Retirement System and Sara Jordan with Oklahoma State School Board Association in as well.

Upcoming Events

No School Next Monday for Martin Luther King Jr Day
Star Testing. This will tell us the growth of students from the initial test earlier in the year. Will have a final one toward the end of school
The Middleburg Tournament for the 7/8th grade starts today
Reports cards are going out, delayed by the weather
Spelling Bee is Wednesday
Indian Education Meeting today
Gifted/Talented Meeting Next Week
New Cafeteria Equipment is coming on Monday while we are off.
Parent Teacher Organization Meeting 28th at 5:30pm
Feb. 7th is Adopt a Dentist Day- Dr. Means is doing that program for us.
Feb 27th- Oklahoma State School Board Association Region Meeting-Mid America- 5:30pm-8:30pm
I am working on the school calendar to be approved next month. I have looked at several schools around. Want to try to stay as close as possible to Pauls Valley and surrounding schools.

17. Sign Warrants and Claims.

18. New Business

19. Vote to adjourn

Action(s):

Motion Passed:

Motion was made to adjourn at 6:16 p.m. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

January 13, 2025 at 5:30 PM - Regular Meeting of Whitebead Board of Education

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