Public Meeting Minutes: May 13, 2024 at 6:30 PM - Regular Meeting of Whitebead Board of Education

1. Call to order and recording of members present and absent.

2. Recognition of guests:

Discussion: Dawn Priddle and David Priddle were in attendance.

3. Discussion and possible board action to appoint an individual to vacant board seat # 2 and administer oath of office to newly appointed board member.

Action(s):

Motion Passed:

Motion was made to appoint Alex Young to vacant board seat #2. Alex read the oath of office from our policy BBB-E2. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

4. Consent Agenda: The consent agenda consists of approval of the following items:

Action(s):

Motion Passed:

Motion to approve the Consent Agenda. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

4.a. Minutes of the April 8, 2024, Regular Board Meeting.

4.b. Minutes of the April 18, 2024, Special Board Meeting.

4.c. Approval of the monthly financial report of Activity, General, Building and Child Nutrition funds.

5. Discuss and possible action to approve Activity Fund purchase order encumbrances 158 through 186 with the overall dollar value of $4760.65.

Action(s):

Motion Passed:

Motion was made to approve Activity Fund purchase order encumbrances 159 through 186. Purchase order 158 was not listed on their paperwork and will be put on next months agenda. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

6. Discuss and possible action to approve General Fund purchase order encumbrances 281 through 300 with an overall dollar value of $12,090.32.

Action(s):

Motion Passed:

Motion was made to approve General Fund purchase order encumbrances 281 through 300 with an overall dollar value of $11,565.84. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

7. Discuss and possible action to approve Building Fund purchase order encumbrances 1 through 2 with the overall dollar value of $3050.35.

Action(s):

Motion Passed:

Motion was made to approve Building Fund purchase order encumbrances 1 through 2 with an overall dollar value of $3050.35. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

8. Discussion and possible board action to void purchase order #187 & #277 Totaling $775.00.

Action(s):

Motion Passed:

Motion was made to void general fund purchase orders #187 & #277 with an overall dollar value of $775.00. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

9. Discuss and possible action to approve General Fund payroll for April 2024.

Action(s):

Motion Passed:

Motion was made to approve General Fund payroll encumbrances for April 2024. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

10. Board discussion and possible action to accept the following resignations:

Action(s):

Motion Passed:

Motion was made to accept the resignation of 10a through 10d. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

10.a. Rachael Winters

10.b. Kelsey Kidwell

10.c. Ashley Brumley

10.d. Melissa Lopez

11. Vote to convene or not to convene into proposed executive session as allowed by 25 O.S. Section 307(B)(1) to discuss:

Action(s):

Motion Passed:

Motion was made to convene into executive session at 6:53 pm. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

11.a. Employment of a special education teacher on a certified temporary contract.

11.b. Employment of twelve month employees as recommended by the Superintendent for the 2024/2025 school year.

11.c. Employment of Support Staff as recommended by the Superintendent for the 2024/2025 school year

12. Acknowledge return to Open Session

Executive Session Minutes Compliance Announcement

Discussion: The board returned to open session at 7:15 pm. Belinda Hunt read the Executive Session Minutes Compliance Announcement.

13. Discussion and possible action on the employment of a special education teacher on a certified temporary contract for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to employ Dawn Priddle as a special education teacher on a certified temporary contract for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

14. Discussion and possible action regarding the Employment of twelve month employees as recommended by the Superintendent for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to rehire twelve month employees recommended by the superintendent for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

15. Discussion and possible action regarding the Employment of Support Staff as recommended by the Superintendent for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to rehire support staff as recommended by the superintendent for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

16. Discussion and possible action regarding the Temporary Appropriations for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to approve the Temporary Appropriations for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

17. Discussion and possible action regarding Board Member Electonic Signatures.

Discussion: Motion was tabled

18. Discussion and possible action to update the following policies as recommended by the Oklahoma State School Board Association:

Action(s):

Motion Passed:

Motion was made to update policies 18a through 18d as recommended by the Oklahoma State School Board Association. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

18.a. DO Termination of Employment Teachers

18.b. DO-R Teacher Termination Procedures

18.c. DOCA Reduction-In-Force Certified Personnel

18.d. DOCB Reduction-In-Force Support Personnel

19. Discussion and possible action to contract with a company to treat the kindergarten and language arts lab portable buildings for termites.

Action(s):

Motion Passed:

Motion was made to accept a contract with Above All to treat the kindergarten and language arts lab portable buildings for termites. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

20. Discussion and possible action regarding 2024/2025 membership to the Oklahoma State School Board Association.

Action(s):

Motion Passed:

Motion was made to be a member of the Oklahoma State School Board Association for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

21. Discussion and possible action regarding 2024/2025 Policy Services Subscription offered by Oklahoma State School Board Association.

Action(s):

Motion Passed:

Motion was made to subscribe to policy services offered by the Oklahoma State School Board Association for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

22. Discussion and possible action regarding the 2024/2025 Superintendent Evaluation Tool offered by Oklahoma State School Board Association.

Action(s):

Motion Passed:

Motion was made to approve use of the 2024/2025 Superintendent Evaluation Tool offered by Oklahoma State School Board Association. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

23. Discussion and possible action regarding the 2024/2025 Assemble Annual Subscription offered by the Oklahoma State School Board Association.

Action(s):

Motion Passed:

Motion was made to subscribe to Assemble provided by Oklahoma State School Board Association for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

24. Discussion and possible action regarding the renewal of our contract with Eduskills for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to contract with Eduskills for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

25. Discussion and possible action regarding a contract with TheraFUN LLC for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to contract with TheraFUN LLC for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

26. Discussion and possible action regarding membership with Oklahoma Public School Resource Center for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to contract with Oklahoma Public School Resource Center for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

27. Discussion and possible action regarding a contract with Industry Systems, LLC for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to contract with Industry Systems, LLC for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

28. Discussion and possible action regarding a contract with Follett School Solutions, LLC for the 2024/2025 school year.

Action(s):

Motion Passed:

Motion was made to contract with Follett School Solutions, LLC for the 2024/2025 school year. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

29. Disscussion and possible action regarding a contract with Katie Sobert for the remainder of the 23/24 school year.

Action(s):

Motion Passed:

Motion was made to contract with Katie Shobert for the remainder of the 2023/2024 school year, contingent on confirming with Evaluation Works availability. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

30. Superintendent's Report

30.a. Finance Report

30.b. Spring Accreditation

Discussion: The school had no deficiencies.

30.c. One OK

Discussion: Whitebead has been awarded a $5000 grant through OneOK. The grant will allow the school to purchase atlas/map materials for the school.

30.d. ORES State Track Meet

Discussion: Boys were the regional runner up, and we had students place in the state track meet.

30.e. Graduation and Awards Assemblies

Discussion: Graduation is at 7:00 Tuesday, May 14th. Awards assemblies are Thursday, May 16th at 9:00 1st-4th & 10:30 5th-7th

31. Sign Warrants and Claims.

32. New Business

33. Vote to adjourn

Action(s):

Motion Passed:

Motion to adjourn at 8:16 pm. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

May 13, 2024 at 6:30 PM - Regular Meeting of Whitebead Board of Education

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