Public Meeting Minutes: May 11, 2026 at 6:00 PM - Board of Education Meeting

1. CALL THE MEETING TO ORDER AND ROLL CALL OF MEMBERS

Discussion: Time 6:07 P.M.

2. PLEDGE OF ALLIGIANCE, SALUTE TO THE OKLAHOMA FLAG, MOMENT OF SILENCE
(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

Discussion: Pledge of Allegiance led by MaryAnne Boyd.
Oklahoma Flag pledge led by Jim Shelton.
Moment of Silence was observed.

3. RECOGNITION OF VISITORS

Discussion: President Tim Williams called for Dianna Just, Jacklyn Smittle, and Will Doggett one at a time to come to the podium to address the board. Ms. Just addressed the board about the Superintendent Evaluation. Start 6:09 P.M. End 6:12 P.M. Mrs. Smittle addressed the board about Personnel and Climate & Culture. Start 6:13 P.M. End 6:18 P.M. Mr. Doggett addressed the board about Agenda Item #3. Start 6:19 P.M. End 6:24 P.M.

4. CONSENT AGENDA

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion. A motion was made upon the recommendation of the Superintendent of Schools to approve the consent agenda items 4.A thourgh 4.J as presented. Motor Mouth Therapy contract was tabled. This motion, made by Mickey Tyrrell and seconded by MaryAnne Boyd, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

4.A. Reading and Approval of Minutes (April 12, 2026, April 21, 2026, April 28, 2026)

4.B. Reading and Approval of Treasurer's Report and Investment of Funds Report

4.C. April Activity Fund Report

4.D. Current Bills & Encumbrances - General Fund, Encumbrances #406-414

4.E. Change Orders - General Fund, Encumbrances #143-394

4.F. Current Bills & Encumbrances - Building Fund, Encumbrances #68-71

4.G. Change Orders - Building Fund, Encumbrances #9-44

4.H. Transfers

4.I. Current Bills & Encumbrances- Child Nutrition Fund, Encumbrances #24

4.J. Contracts for FY 2026-27

Home of Hope - Janitorial Services
ADPC - School Finance & Personnel Software
sylogist ed - Student Information Software
TCA - Federal Programs Management
Purple Wave - Internet Auction
CCOSA - District Level Services
Khan Academy - Student Tutoring Support
NEO Orthopedics - Occupational Therapy
Motor Mouth Therapy - Speech Therapy
Pediatric Assessment & Counseling Services - Assesment & Counseling Services

RESOLVED, upon the recommendation of the Superintendent of Schools, Consent Agenda items 4.A through 4.J be APPROVED as presented, effective May 11, 2026.

5. REPORTS/COMMENTS FROM THE MEMBERS OF THE BOARD OF EDUCATION

6. ADMINISTRATOR'S REPORT

Mr. Gabriel Schmidt, Superintendent report & updates

Recognition of Retirees
Curriculum & Learning: NE Tech - Taylar Odle
Operations - Joe Gramlich
Athletics Update- John Treat
VHS Update- Mrs. Melissa Williams
Climate & Culture

7. EXTENDED SCHOOL YEAR PROGRAM STANDARDS POLICY (EHBCA-R)
Board to consider and take action to approve or deny the new Extended School Year Program Standards Policy (EHBCA-R), as presented.

Discussion: Tabled. Extended School Year Program Standards Policy (EHBCA-R) was approved in February.

8. BREWER CONSTRUCTION CONTRACT GMP
Discussion and possible action on the letter of recommendation, presenting a GMP (Guaranteed Maximum Price) and assigning of contracts to the construction manager - Brewer Construction for the Vinita Hall-Halsell Elementary Tornado Shelter.

Action(s):

Motion Carried:

Eric Bond presented updates to the board. Board President Tim Williams asked for a motion. A motion was madu upon the recommendation of the Superintendent of Schools to approve Brewer Construction Contract GMP. This motion, made by Mickey Tyrrell and seconded by Jim Shelton, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

9. VOTE TO CONVENE OR NOT CONVENE IN EXECUTIVE SESSION

9.A. Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment and annual re-appointment of Support Personnel (identified in Exhibit 1) and Summer Programs Personnel (identified in Exhibit 2), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.

9.B. Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment of certain individuals as Coaches for the district (identified in Exhibit 4), individual salaried public employee, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.

9.C. Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the retirement and resignation of James Zickefoose (identified in Exhibit 3), an individual salaried public employee, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.

9.D. Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the resignations of the District's Head Girls Basketball Coach, HHES Office Manager, and ISS Monitor (identified in Exhibit 3), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.

9.E. Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment and evaluation of Mr. Gabriel Schmidt, an individual salaried public employee or officer, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion to convene into executive session. Time 7:11 P.M. BOE attorney Jana Burk present in executive session. This motion, made by MaryAnne Boyd and seconded by Charlotte Thulin, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

10. VOTE TO ACKNOWLEDGE BOARD'S RETURN TO OPEN SESSION

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion to return to open session. Time 9:41 P.M. This motion, made by Charlotte Thulin and seconded by MaryAnne Boyd, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

11. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT

Discussion: No action taken.

12. BOARD PRESIDENT TO PRESENT THE SUPERINTENDENT WITH THE DOCUMENT(S) DISCUSSED IN EXECUTIVE SESSION
Motion, second, discussion and vote on motion to authorize the Board President to present the Superintendent with document(s) discussed in executive session.

Action(s):

Motion Carried:

President Tim Williams asked for a motion to present the Superintendent with a document. A document was presented to the Superintendent in Executive Session. This motion, made by Mickey Tyrrell and seconded by MaryAnne Boyd, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

13. DISTRICT'S ATTORNEY TO TAKE ANY ACTION CONSISTENT WITH THE DISCUSSIONS IN EXECUTIVE SESSION.
Motion, second, discussion and vote on motion to authorize the District's Attorney to take any action consistent with the discussions in executive session.

Discussion: No action.

14. PERSONNEL
Consider and take action on the following personnel matters:

14.A. The Board will vote to approve or not approve the annual re-appointment of Support personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 1

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion. A motion was made upon the recommendation of the Superintendent of Schools to approve the annual re-appointment of Support personnel (exhibit 1). This motion, made by MaryAnne Boyd and seconded by Charlotte Thulin, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

14.B. The Board will vote to approve or not approve the employment of Summer Programs personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 2

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion. A motion was made upon the recommendation of the Superintendent of Schools to approve the employment of Summer Programs personnel (exhibit 2) Adventure Academy - Malynna Vail, Hannah Haussermann, Honesti Williams, Terra Vail, Darla Tanner, Heather Hausserman, Kristin Hayes, Whitney Collins, Whitney Sweetwood, Terri Bowzer, Baylie Fisher, Debora Hardage, Tambra Rogers. Summer Feed - Deannie Vaughn, Donna Bennett, Ashlyn Willis. This motion, made by MaryAnne Boyd and seconded by Jim Shelton, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

14.C. The Board will vote to approve or not approve the employment of certain individuals as coaches, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 4

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion. A motion was made upon the recommendation of the Superintendent of Schools to approve the employment of coaches per the Coaches Addendum (exhibit 4). This motion, made by Jim Shelton and seconded by MaryAnne Boyd, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

14.D. The Board will vote to approve or not approve the retirement and resignation of James Zickefoose. EXHIBIT 3

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion. A motion was made upon the recommendation of the Superintendent of Schools to approve the retirement of James Zickenfoose. (exhibit 3). This motion, made by Jim Shelton and seconded by Mickey Tyrrell, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

14.E. The Board will vote to approve or not approve the resignation of Certified personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 3

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion. A motion was made upon the recommendation of the Superintendent of Schools to approve the resignation of certified personnel, Nathan Wylie as Head Girls Basketball Coach effective May 14,2026 (exhibit 3). This motion, made by Jim Shelton and seconded by Mickey Tyrrell, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

14.F. The Board will vote to approve or not approve the resignation of Support personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 3

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion. A motion was made upon the recommendation of the Superintendent of Schools to approve the resignation of certified personnel, Sabra Claybrook HHES Office Manager/JOM effective May 5,2026, Toni Johnson, ISS Monitor effective May 14, 2026 (exhibit 3). This motion, made by Mickey Tyrrell and seconded by MaryAnne Boyd, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

15. NEW BUSINESS
The law provides that, if "New Business" is listed on the agenda, the Board can, under that item, consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

Action(s):

Motion Carried:

Board President Tim Williams asked for a motion. A motion was made upon the recommendation of the Superintendent of Schools to approve the Building Fund Change Order and the General Encumberance 415. This motion, made by Jim Shelton and seconded by MaryAnne Boyd, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

16. ADJOURNMENT

Action(s):

Motion Carried:

President Tim Williams asked for a motion to adjourn. Time 9:48 P.M. This motion, made by MaryAnne Boyd and seconded by Jim Shelton, Carried.

MaryAnne Boyd: Yea
Jim Shelton: Yea
Charlotte Thulin: Yea
Mickey Tyrrell: Yea
Tim Williams: Yea

No Action(s) have been added to this Agenda Item.

May 11, 2026 at 6:00 PM - Board of Education Meeting

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