August 7, 2023 at 6:00 PM - Board of Education Regular Meeting
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1. Invocation/Moment of Silence and Flag Salute
Agenda Item Type:
Information Item
Rationale:
Please join me in a moment of silence. The moment of silence is a time to reflect, meditate, pray or engage in any other silent activity that does not interfere with others. The moment of silence shall begin now.
Discussion:
Brian Mills from Trinity Baptist church provided the invocation.
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2. Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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3. Reports/ Comments from Superintendent and/or Staff
Agenda Item Type:
Information Item
Discussion:
Dr. Simeroth shared architectural renderings for the new buildings as they have changed.
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3.A. Beginning of a 30-day public comment and review of the updated or new policies listed below with the intent of a second reading and board action during the September 12,2023, regular board meeting. The full policies can be found by going to yukonps.com, about YPS, Board Policies, and then pressing "Click here to access our policy review tracking site."
Agenda Item Type:
Action Item
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4. Board Member Communications and Announcements
Agenda Item Type:
Information Item
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4.A. Individual Board Member Comments
Agenda Item Type:
Information Item
Discussion:
Mr. Sanders: September 1, football kicks off. The team looks a little different this year!
Mrs. Cannon: Welcome back to school. We've had lots of changes and if you hang in there it will all be okay. Mr. Coulson: Thank you Middle School folks who helped with the camp. Mr. Wells: We are here to support employees, families, and students. It has been a lot of work getting ready. Mr. Behymer: No comment. |
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4.B. Upcoming Meetings/ Events:
Agenda Item Type:
Information Item
Rationale:
AUGUST:
8-8 New Teacher Lunch - Redstone IS 11am-1pm 8-14 The Breakfast - Yukon HS 7:30-9:30am 8-17 First day of School 8-24 to 8-27 OSSBA Educational Leadership Conference SEPTEMBER: 9-11 Board Meeting - Administration 6:00pm |
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5. Vote to convene or not to convene in Executive Session pursuant to 25 O.S.307 (B)(7) to consider the appeals of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate the Family Educational Rights to Privacy Act (FERPA).
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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5.A. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
Agenda Item Type:
Action Item
Discussion:
The board entered into executive session pursuant to State 25 O.S. 307 (B)(7)of the Open Meeting Act at 6:22pm to consider the appeals of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate the Family Educational Rights to Privacy Act (FERPA). Those present in executive session were Mr. Behymer, Mrs. Cannon, Mr. Coulson, Mr. Sanders, and Mr. Wells. No action was taken by the board of education. The board returned to open session at 6:35pm.
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5.B. Vote to accept or overturn decision of Superintendent to deny transfer request of student A.
Agenda Item Type:
Action Item
Rationale:
Administrative regulations state that no admin or employee nor the parent can be part of the review process in executive session.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Vote to accept or overturn decision of Superintendent to deny transfer request of student B.
Agenda Item Type:
Action Item
Rationale:
Administrative regulations state that no admin or employee nor the parent can be part of the review process in executive session.
Discussion:
Before the board meeting, Dr. Simeroth met with the families involved and overturned his previous decision. This student will attend YPS for the 2023-2024 school year.
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6. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Agenda Item Type:
Action Item
Discussion:
There were no requests to speak to the board.
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7. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
Discussion:
Mr. Wells asked about the refund to SWOSU. We are returning to them the funds they donated to build a portion of the new building at YHS.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
Attachments:
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7.B. Treasurer's Report(s) and General Fund Report(s)
Agenda Item Type:
Consent Item
Attachments:
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7.C. Child Nutrition Report
Agenda Item Type:
Consent Item
Attachments:
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8. Board to consider and take action upon a Resolution authorizing the leasing of certain real property to the Canadian County Educational Facilities Authority, and authorizing the President, Clerk, and Superintendent to execute any and all documents related to the Ground Lease Agreement and the transaction.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Board to consider and take action upon a Resolution authorizing the acceptance of a Sublease Agreement whereby the Canadian County Educational Facilities Authority will sublease certain real property and improvements thereto to the district and authorizing and directing the President, Clerk, and Superintendent to execute any and all documents related to the Sublease Agreement and the transaction.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
Discussion:
Mr. Wells commented that a lot of groups had not yet turned in their sanctioning applications.
Action(s):
No Action(s) have been added to this Agenda Item.
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10.A. Minutes of the July 10, 2023, board meeting.
Agenda Item Type:
Consent Item
Attachments:
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10.B. Minutes of the July 20, 2023, Special Board Meeting
Agenda Item Type:
Consent Item
Attachments:
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10.C. Contract for secondary career and technology education programs for school year 2023-2024
Agenda Item Type:
Consent Item
Attachments:
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10.D. Adjunct application for
Jaime Olson- Mid Level Science
Agenda Item Type:
Consent Item
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10.E. Adjunct application for
Jennifer Ramirez- Elementary Education
Agenda Item Type:
Consent Item
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10.F. Sanctioning applications
Agenda Item Type:
Consent Item
Attachments:
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11. New Business: this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Agenda Item Type:
Action Item
Discussion:
There is no new business.
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12. Personnel Docket:
Agenda Item Type:
Action Item
Goals:
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12.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Agenda Item Type:
Action Item
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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12.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
Agenda Item Type:
Procedural Item
Discussion:
The board entered into executive session pursuant to State 25 O.S. 307 (B)(1)of the Open Meeting Act at 6:43pm to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A. Those present in executive session were Dr. Simeroth, |
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12.C. Discussion and possible action on the attached Exhibit A, Personnel items.
Agenda Item Type:
Action Item
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Adjournment
Agenda Item Type:
Action Item
Discussion:
Time: 7:05pm
Action(s):
No Action(s) have been added to this Agenda Item.
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