April 8, 2019 at 6:00 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
Agenda Item Type:
Information Item
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1.A. Invocation- Pastor Mark Borseth, Resurrection Lutheran Church
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Information Item
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1.B. Flag Salute
Agenda Item Type:
Procedural Item
Discussion:
Flag salute led by .
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2. Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2.A. Call to Order and Roll Call
Agenda Item Type:
Action Item
Discussion:
Roll was called at 6:02p.m. Others in attendance included: Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Dr. Sheli McAdoo, Assistant Superintendent; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
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3. Reorganization of the Board and Oath of Office
Agenda Item Type:
Action Item
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3.A. Reorganization of the Board of Education.
Agenda Item Type:
Action Item
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3.A.I. Vote to elect Board President
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A.II. Vote to elect Board Vice-President
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A.III. Vote to elect Board Clerk
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A.IV. Vote to elect Board Deputy Clerk
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A.V. Vote to elect Board Member
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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3.B. Oaths of Office and Roll Call reflecting the new composition of the Yukon Public Schools' Board of Education
Agenda Item Type:
Action Item
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4. Vote to convene or not convene in executive session pursuant to 25 O>S>307 (B)(1) to discuss educational services and placement of a minor student which discussion will include confidential information that is protected by FERPA.
Agenda Item Type:
Action Item
Discussion:
The board entered into executive session at 6:06 p.m. Those in attendance included Dr. Jason Simeroth, Leonard Wells, Jeff Behymer, and Don Rowe.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Agenda Item Type:
Action Item
Discussion:
Mr. Leonard Wells announced the board entered into executive session to discuss the educational services and placement of a minor student at 6:06 p.m. No action was taken by the board of education. The board returned to open session at 6:56p.m.
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4.B. Discussion and possible action on educational services and placement of a minor student.
Agenda Item Type:
Action Item
Discussion:
Mrs. Cannon arrived at 6:20pm. The board has found insufficient evidence to support claims of discrimination. Corrective measures have been taken to address the parental concerns.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Reports/ Comments from Superintendent and/or Staff
Agenda Item Type:
Information Item
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5.A. 2019-2020 District Teacher of the Year Recognition
Site Teachers of the Year: Kristin Doutey, Central ES; Wendy Green, Myers ES; Kelsi Hernandez, Parkland ES; Stacia Grba, Ranchwood ES; Chase Langley, Shedeck ES; Gene Oxford, Skyview ES; Whitney Stults, Surrey HIlls ES; Jamie Hardin, Lakeview ES; Bryan Jarrett, YMS; Samantha Manke, YHS District Teacher of the Year: Whitney Bruton, Independence ES Support Employee of the Year: Rhonda DuPriest, YMS Rookie of the Year: Sarah Stogner, YHS
Agenda Item Type:
Action Item
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6. Board Member Communications and Announcements
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6.A. Individual Board Member Comments
Agenda Item Type:
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Discussion:
Mr. Rowe: Color guard competition at YHS was wonderful experience. I appreciate all of the volunteers who worked so hard. Thank you for sending me to the National School Board Association Conference in PA. The opportunity to learn is a great thing. Mrs. Cannon: I appreciate the opportunity to go to the NSBA Conference in Pennsylvania as well. I really appreciate the work that goes on in our buildings. You guys work so hard and I don't know that we appreciate that the way we should. Mr. Behymer: No Comment. Mr. Wells: I appreciate the opportunity to go for training. I know we are required to receive training, but to learn from educational leaders elsewhere in the US was great. |
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6.B. Upcoming Meetings/ Events:
APRIL
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7. Communications
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7.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Agenda Item Type:
Information Item
Discussion:
None.
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8. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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8.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
Attachments:
()
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8.B. Treasurer's Report(s) and General Fund Report(s)
Agenda Item Type:
Consent Item
Attachments:
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8.C. Child Nutrition Report
Agenda Item Type:
Consent Item
Attachments:
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9. Business Items Consent Docket:
All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
Discussion:
Items T, U, and V allow the district to borrow money for the total bond amount to build our new school. It is effectively a Lease/Purchase.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. Approve the minutes of the March 4, 2019, Regular Meeting as posted or with modifications.
Agenda Item Type:
Consent Item
Attachments:
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9.B. Approve the minutes from the March 14, 2019, Special Board Meeting as posted or with modifications.
Agenda Item Type:
Consent Item
Attachments:
()
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9.C. Approve out of state travel request for C. McDonald, Asst. Principal at YHS to travel to Anaheim, CA, to attend the Spring National High School Journalism Convention April 24, through April 28, with about 9 students.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: Site journalism funds will cover the expense of approximately $3,000.
Attachments:
()
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9.D. Approve out of state travel request from J. Loud, 1st grade teacher at Myers ES, to travel to Dallas, TX, to attend Get Your Teach On June 30, through July 3, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $475.00 for a portion of the registration will be paid from site professional development funds. The balance will be self-funded by Ms. Loud.
Attachments:
()
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9.E. Approve out of state travel request from J. Abernethy, 1st grade teacher at Myers ES, to travel to Dallas, TX, to attend Get Your Teach On June 30, through July 3, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $475.00 for a portion of the registration will be paid from site professional development funds. The balance will be self-funded by Ms. Abernethy.
Attachments:
()
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9.F. Approve out of state travel request from K. Shafer, 1st grade teacher at Myers ES, to travel to Dallas, TX, to attend Get Your Teach On June 30, through July 3, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $475.00 for a portion of the registration will be paid from site professional development funds. The balance will be self-funded by Ms. Shafer.
Attachments:
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9.G. Approve out of state travel request from E. Burris, 1st grade teacher at Myers ES, to travel to Dallas, TX, to attend Get Your Teach On June 30, through July 3, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $475.00 for a portion of the registration will be paid from site professional development funds. The balance will be self-funded by Ms. Burris.
Attachments:
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9.H. Approve out of state travel request from K. Kellett, football coach at YHS, to travel to Pittsburg, KS, to attend Pitt State Promaxima Champions Coaches Clinic.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The only district expense will be the cost of a district vehicle. Coaches attending will pay their own expenses for room and board.
Attachments:
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9.I. Approve out of state travel request for R. Shoaf, Special Ed Teacher, YHS to travel to Denver, CO, to attend Special Olympics Professional Development May 8, through May 10, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: All expenses for this trip are being paid for by Special Olympics.
Attachments:
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9.J. Approve out of state travel request for G. Howell, 4th grade teacher at LES to travel to Kansas City, KS, to attend the On the Farm 2019 (STEM Professional Development) May 1, through May 4, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The only cost to the district will be a substitute for three days.
Attachments:
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9.K. Approve the Rental Contract with St. John Nepomuk Catholic Church for The Truth about Angels, Deamons, Ghosts on April 14, 2019.
Agenda Item Type:
Consent Item
Attachments:
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9.L. Approve the Rental Contract with Steven Fite Concerts for Childrens Concerts on April 11, 2019.
Agenda Item Type:
Consent Item
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9.M. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2019-20. This resolution authorizes filing of the Form 471 applications for funding year 2019-20 and the payment of the applicant's share upon approval of funding and receipt of services.
Agenda Item Type:
Consent Item
Attachments:
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9.N. Approve out of state travel request from Dr. McAdoo to travel to Austin, TX, April 27, to April 30, 2019, to attend the Innovation Leadersip Conference.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The only cost to the district is the expense of a vehicle.
Attachments:
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9.O. Approve removal of surplus items on list attached from YHS Library Media Center.
Agenda Item Type:
Consent Item
Attachments:
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Goals:
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9.P. Approve surplus furniture items from the Skyview and Central ES principal offices. There are four desks and three gray leather chairs to be surplused.
Agenda Item Type:
Consent Item
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9.Q. Approve IEP Service Agreement with Western Heights Public School to provide deaf education services for a three-year old student.
Agenda Item Type:
Consent Item
Attachments:
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9.R. Approve the proposed policies: FFACD - Medical Marijuana, EHBC-R4 - Special Education Services for Children Enrolled in Private School, and ED - Dress Code
Agenda Item Type:
Consent Item
Rationale:
The proposed policy has been available on the website for comments, feedback and discussion since the the March 4, 2019, board meeting.
https://sites.google.com/a/yukonps.com/policy/?scrlybrkr |
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9.S. Approve District implementation of Time and Attendance solution with Frontline Education.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: Average annual cost of software (5 years) $19,808.80 (includes initial start up fee of $8,000.00)
Attachments:
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9.T. Consideration and possible action upon a Resolution authorizing the Board of Education of Independent School District No. 27 of Canadian County, Oklahoma (Yukon Public School), to lease certain real property to the Canadian County Educational Facilities Authority, a public trust; and authorizing the President to execute the Ground Lease upon behalf of the Board as lessor, in several multiple originals, and after the same shall have been attested by the Clerk, to deliver such Ground Lease to the aforesaid Authority, as lessee and directing the President and Superintendent, upon behalf of said School District, to execute any and all documents related to the Ground Lease and the transaction.
Agenda Item Type:
Consent Item
Attachments:
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9.U. Consideration and possible action upon a Resolution authorizing the acceptance by Independent School District No. 27 of Canadian County, Oklahoma (Yukon Public School), of a Sublease Agreement whereby the Canadian County Educational Facilities Authority will sublease certain real property to the School District; and authorizing and directing the President to execute the aforesaid Sublease Agreement between the Authority, as lessor, and the School District, as lessee, and authorizing the Clerk to attest and affix the seal of the School District to the Sublease Agreement and to deliver the same to the aforesaid Authority, as lessor and authorizing and directing the President and Superintendent, upon behalf of said School District, to execute any and all documents related to the Sublease Agreement and the transaction.
Agenda Item Type:
Consent Item
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9.V. Board to discuss and take action on the adoption of written policies and procedures for post-issuance compliance and continuing disclosure of the district related to the educational facilities lease revenue bonds.
Agenda Item Type:
Consent Item
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9.W. Approve out of state travel request from Dr. Brunk to travel to Providence, RI, July 14, through July 18, 2019, to attend ATIXA.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: Cost to district general fund will be less than $2,500.00.
Attachments:
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9.X. Approve out of state travel reqeust from K. Miller, science teacher, YHS, to travel to St. Louis, MO, April 10 to 14, 2019, to attend NSTA.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
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9.Y. Approve out of state travel request from A. Wingard, YMS 6th grade teacher, to travel to Frisco, TX, July 10 through 13, 2019, to attend Project Lead The Way training.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: This trip will cost the district approximately $1200 from the general fund.
Attachments:
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10. New Business:
Agenda Item Type:
Action Item
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10.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Agenda Item Type:
Action Item
Discussion:
There is no new business.
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11. Personnel Docket:
Agenda Item Type:
Action Item
Goals:
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11.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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11.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Agenda Item Type:
Procedural Item
Discussion:
There was no executive session. |
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11.C. Recommendation to rehire principals for the 2019-2020 school year.
Agenda Item Type:
Action Item
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Goals:
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11.D. Approval of Personnel Items as listed.
Agenda Item Type:
Action Item
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Adjournment
Agenda Item Type:
Action Item
Discussion:
Time: 7:10p.m.
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12.A. Consideration of and motion to adjourn the meeting
Agenda Item Type:
Action Item
Discussion:
Meeting adjourned at 7:10 p.m.
Action(s):
No Action(s) have been added to this Agenda Item.
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