July 14, 2025 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
Discussion:
The meeting was called to order at 5:30 p.m.
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance
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1.D. Open Forum
Discussion:
Board President Andy Espericueta announced that Vice President Cambry Riedl had resigned from the Board of Education.
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2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Watson gave an update on the bond and construction. The footers are laid and concrete will be poured soon. Superintendent Watson also spoke about the upcoming Town Hall meetings scheduled for July 21st at 11:00 am and 7:00 pm at the High School Auditorium. These meetings will cover the cell phone ban policy and discipline by site. Also, Jessica Bickford will cover AI topics and ramifications.
Superintendent Watson discussed the current watering issues. With limited options to water the fields, the district has found an outside-of-city limits source for watering the football field. This will be done on Tuesdays and Thursdays. We are allowed to water on Sundays with the city water. We are looking at purchasing a water tank to water the softball field. Superintendent Watson informed the board members that we had received a letter requesting us to request to terminate the TIF #2. We are in year 5 of the 25-year TIF agreement. We have retained legal counsel to advise us on our options. Legally, there are two ways a TIF terminates: the time period has expired (25 years) or all parties involved have collected all the funds. Neither has happened at this point. We have a couple of options and Mrs. Watson will get with legal counsel again. Lastly, she went over summer projects and work being completed district-wide. |
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3. FINANCIALS
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Approval of Budget Reports for June 2025
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3.B. Approval of Treasurer's Report for June 2025
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3.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Funds
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3.D. Consider and possibly vote to approve new Encumbrances, Claims, and Supplemental Claims
YEAR 2025
1. General Fund: $7,422.21 PO #819-828
2. Bond Fund (33): $33,426.96 PO #14-17 YEAR 2026
1. General Fund: $516,843.94 PO #96-181
2. Building Fund: $108,256.65 PO #2-12 3. Bond Fund (33): $757,970.87 PO #1-6 |
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Minutes of Regular Meetings: June 9, 2025
Attachments:
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4.B. Approval of Kari Montgomery as Treasurer for Guymon School District for FY26
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4.C. Approval of Jessica Bickford as Title IX Compliance Officer, Julie Edenborough as Federal Programs Compliance Officer and Authorized Representative, Derenda Aranda as 504 Compliance Officer, and Melissa Watson as Purchasing Agent for E-Rate.
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4.D. Approval of fundraisers (Appendix B)
Attachments:
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4.E. Renewal and Ratification of Agreements/Contracts for the Fiscal Year 2025-2026
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5. ACTION TOPICS
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5.A. Discussion and possible action to approve, disapprove, or table the Board Resolution naming Melissa Watson, Superintendent, Julie Edenborough, Assistant Superintendent, and Kari Montgomery, CFO/Treasurer, as authorized signers for the Guymon Public Schools accounts at any financial institution and removing Dixie Purdy as an authorized signer
Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Discussion and possible action to approve, disapprove or table the Exterior Solutions Group, LLC proposal for high school roof repairs
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible action to approve, disapprove or table the Exterior Solutions Group, LLC Roof Maintenance Agreement for 2025-2026
Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Consider and vote to approve, disapprove or table the Change Order to PO #607, Norris Audio Video, LLC with an increase of $1,260.50 for the high school auditorium light repairs
Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible action to revise and adopt the Guymon Public Schools student handbooks for the 2025-2026 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible action to approve, disapprove or table the board resolution to transfer funds between activity subaccounts
Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible action to approve, disapprove or table a formal cost analysis to reopen the pool at the old YMCA building
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The board would like to see all information and numbers that are available. This would include repairs, electrical upgrades/costs, plumbing costs, insurance costs and utilities.
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5.H. Discussion and possible action to surplus and remove from the inventory the items from the High School
Action(s):
No Action(s) have been added to this Agenda Item.
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5.I. Discussion and possible action to approve, disapprove or table allowing GPS staff to utilize the old YMCA Building gym and weight room after hours for a monthly fee of $10.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.J. Discussion and possible action to approve, disapprove or table the Wind/Hail Deductible Buyback Insurance for school year 2025-2026
Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss the employment, hiring, appointment, or resignation of support and certified staff as listed in Appendix A, pursuant to 25 O.S. Section 307 (B)(1)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Acknowledge Return into Open Session
Discussion:
The board returned to open session at 7:33 p.m.
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8. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:38 p.m. to discuss the employment, hiring, appointment, or resignation of support and certified staff as listed in Appendix A, as authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Andy Espericueta, Elvia Hernandez, Carla Hernandez, Luis Romero, and Superintendent Melissa Watson. No action was taken by the board of education.
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9. Consider and vote to approve, disapprove or table the District Personnel Report (Appendix A)
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
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11. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on the _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, CFO Date Time
Discussion:
The meeting wa adjourned at 7:35 p.m.
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