March 10, 2025 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
Discussion:
The meeting was called to order at 5:30 p.m.
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance
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1.D. Open Forum
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2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Purdy led by thanking Alphonso Mata for his time and service to the Board of Education. He thanked everyone and announced his resignation from the Board of Education as he had recently moved in town and is no longer in his ward. Next, the GHS Swim Team was recognized for their achievements at State. They brought home 13 medals; the boys' team placed 9th overall and the girls' team placed 16th overall. Katie Lindsay spoke to the Board members about updating the online directory. It has been a large undertaking, but she only has about 25 staff members remaining to get on the directory. She plans to have it completed by spring break.
Superintendent Purdy gave an update on the bond progress. She noted that the waterline relocation project is underway. The gusty winds last week blew down the fencing around the work site, but it has all been put back up. Some dirt work is also being done for the new school since the weather has been good lately. Superintendent Purdy also gave an update on the new buildings. The gas lines need some repair at the old YMCA location, which should be completed soon. We have closed on the old Warren CAT building and are currently waiting to get occupancy. Lastly, Superintendent Purdy mentioned that Leadership Oklahoma will be here in April. Guymon Schools will do a presentation for that class. |
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3. FINANCIALS
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Approval of Budget Reports for February 2025
Attachments:
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3.B. Approval of Treasurer's Report for February 2025
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3.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Funds
Attachments:
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3.D. Consider and possibly vote to approve new Encumbrances, Claims, and Supplemental Claims
YEAR 2025
1. General Fund: $318,616.26 PO #563 - 611
2. Building Fund: $23,652.00 PO #39 - 41 3. Bond Fund (32): $21,101.00 PO #5 - 6 4. Bond Fund (33): $653,896.18 PO #8 - 9 |
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3.E. Consider and vote to approve the Change Order to PO #192, Roberts Partners LLC for an increase of $721.00.
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Minutes of Regular Meetings: February 10, 2025
Attachments:
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4.B. Renewal and Ratification of Agreements/Contracts for Fiscal Year 2025-2026
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4.C. Approval of fundraisers (Appendix B)
Attachments:
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5. ACTION TOPICS
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5.A. Consideration, discussion and possible action to award bid package #1-29 and Alternate #2 for Guymon Public Schools Charity Headrick Hitch Elementary School and assign those packages to Construction Manager, Joe D. Hall, General Contractors, LLC
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Kris Richardson and Shane Spencer of Joe D. Hall General Contractors, LLC were in attendance. Kris presented the bids and the GMAX statement to the Board of Education and answered any questions that they had.
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5.B. Discussion and possible action to approve, disapprove or table the out-of-state field trip request for GHS Art Club
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible action to approve, disapprove or table the out-of-state travel request for E-Sports in May 2025
Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Discussion and possible action to surplus and remove from the inventory the items from the high school library
Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible action to surplus and remove from the inventory the items from the Prairie Child Nutrition department
Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible action to approve, disapprove or table the Contract for Audit of Public Schools for the 2024-2025 school year and engagement letter with Bledsoe, Hewett & Gullekson, CPAs, PLLLP
Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible action to amend the 2024-2025 school calendar
Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss the employment, hiring, or resignation of support and certified staff as listed in Appendix A, pursuant to 25 O.S. Section 307 (B)(1)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Acknowledge Return into Open Session
Discussion:
The Board returned to Open Session at 7:05 p.m.
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8. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:25 p.m. to discuss the employment, hiring or resignation of support and certified staff, as listed in Appendix A, as authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Elvia Hernandez, Carla Hernandez, Andy Espericueta, Cambry Riedl, Superintendent Dixie Purdy, and Assistant Superintendent Melissa Watson. No action was taken by the board of education.
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9. Consider and vote to approve, disapprove or table the District Personnel Report (Appendix A)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
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11. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on the _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, CFO Date Time
Discussion:
The meeting was adjourned at 7:06 p.m.
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