December 11, 2023 at 6:00 PM - December 2023 EMCC Board of Trustees Meeting

I.  Call to Order

II. Invocation 

III. Pledge of Allegiance

IV. *Approval of Agenda and Adoption of Consent Agenda

V. *Approval of Board Minutes for Meeting on November 13, 2023

VI. Board Chair's Report 

VII. President's Report

VIII. *Approval of Claims Docket and Sole Source Purchases

IX. New Business
*A. Personnel Approval/Updates
Instruction:
1. Notification of resignation of Jenny Caldwell, ADN Nursing Instructor (GT), effective December 31, 2023, position will be filled as soon as possible through internal transfer, normal hiring practices, or temporary employment services.
2. Notification of resignation of Miranda Skinner, ABE Instructor (GT), effective January 31, 2024, position will be filled as soon as possible through internal transfer, normal hiring practices, or temporary employment services.

*B. Out of State Travel Requests
1. After-the-fact approval for the EMCC Football Team and the EMCC travel party to travel to Hutchinson, KS November 30-December 2, 2023, to participate in the NJCAA Divison I Football Playoff game. Expenses will be paid from local funds.
2. Approval of out-of-state travel for Leslie Williamson and Brandi Atkinson to attend the NIGP (The Institute for Public Procurement) Leadership Summit 2024, February 22-24, 2024, in Houston, TX.  Expenses will be paid from local funds.
3. Approval of out-of-state travel for the EMCC Football Team and the EMCC travel party to travel to Little Rock, AR on December 11-14, 2023, to participate in the NJCAA National Football Championship game. Expenses will be paid from local funds.
4. Approval of out-of-state travel for Dr. Joshua Carroll to Panama City, Panama, January 10-16, 2024, for a professional site visit in preparation of doing a marketing trip for students in spring 2025. The trip will be funded by the EMCC Foundation.  
5. Approval of out-of-state travel for Dr. Joshua Carroll and 10 students (Tarajay Clay, Makyahia Williams, Jamarion Sanders, Amyria Chandler, Jakarrius Hardin, Conner West, Brody Clay, Arionia Sanders, and Romar Smart) to Washington, DC and New York City, NY, March 17-23, 2024, for Marketing Tours of DC, Arlington, and various venues in New York City.  Part of the trip will be paid for with local funds up to the budgeted amount.
6. Approval of out-of-state travel for Dr. Joshua Carroll to Louisville, KY, April 5-9, 2024, for the 2024 AACC Annual Conference. The trip will be paid for with local funds.
7. Approval of out-of-state travel for EMCC PTK Advisors – Scooba and GT campus and up to 12 students to be named at a later date to Orlando, Florida, April 3-7, 2024, for the 2024 PTK Catalyst 2024. Part of the trip will be paid for with local funds up to the budgeted amount.
8. Approval of out-of-state travel for Greta Miller, Roxanne Murray, and Arianna Love to Cherokee, North Carolina, March 10-13, 2024, attending the SETA 2024 Spring Conference. Expenses will be paid from local funds.
9. Approval of out-of-state travel for Will Arnett and the 2nd year turf landscape students to Sylacauga, Alabama, February 28, 2024, to tour Harrell's Fertilizer production plant. Expenses will be paid from local funds.

*C. Approval of recommendation for inventory deletions (see attachment, Ms. Holmes)

X. Approval of Emergency Purchases (see attachment, Ms. Holmes)

XI. Financial Report and Review of Investment Activity (see attachment, Ms. Holmes)

XII. Approval of Special Claims (see attachment, Ms. Holmes)

XIII. Approval of the recommended bid for the Prefabrication and Installation of a Controlled Contamination Area Room per Statement of Work, based on the results of the reverse auction held Tuesday, December 5, 2023. Although two vendors participated in the required solicitation process that was held Wednesday, November 29, only one of those approved vendors submitted a bid during the reverse auction. The solicitation and bid documents have been reviewed by EMCC staff and MSU partners, and the bid from Precision Environments in the amount of $676,958 is recommended for approval. Funds for this purchase are part of a grant award. (See folder, Dr. Busby)

XIV. Board Attorney's Report (Attorney Rod Hickman)

XV. Other Business
A. Date for the January 2024 meeting at the Golden Triangle Campus (Chairman)

XVI. Approval of Honorarium/Travel and Adjournment (Chairman)