June 9, 2022 at 7:00 PM - Alsea School Board Meeting
| Regular Board | |
| Attendance Taken on 6/9/2022 at 7:00 PM | |
| Risteen Follett | Present |
| Deb Lindberg | Present |
| Linda Montanez | Present |
| Ryan VanLeuven | Present |
| Robert Webb | Present |
| Present: 5, Absent: 0 | |
| Minutes | |||||||||||||
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1. Call to Order
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Gallagher spoke about the Texas shooting and how it affected not only the students in Texas but the students all over the US. Our students here in Alsea asked questions about their safety. Staff have been very good at helping the students with their fears. We will be working on shutdown drills when our students come back in August.
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2. Flag Salute
Agenda Item Type:
Action Item
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3. Early Items
a. Celebrate Student Success
Agenda Item Type:
Action Item
Discussion:
Alsea Elementary Students Delaney Jacobson, 5th grade and Kayla Wilson, 3rd grade, presented their projects to the board on Thursday night. They both did a fantastic job! Delaney and Kayla thank you so much! Your reports were awesome!
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4. Budget Hearing
Open Budget Hearing as per ORS 294.545 the governing body must hold a budget hearing on the date specified in the public notice to receive citizen's comments on the budget document as approved by the budget committee. a. Public Comment
b. Close Budget Hearing
Agenda Item Type:
Action Item
Discussion:
Nancy Hall led the budget hearing explaining the budget as presented to the Budget Committee. The budget is now ready for Board Approval.
Risteen Follett motioned to approve 2022-2023 budget as presented; Ryan VanLeuven seconded, All in Favor, Passed.
Attachments:
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5. Approval of the Agenda
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Approval of Agenda:
Risteen Follett Motioned to approve the Agenda; Ryan VanLeuven seconded, All in Favor, Passed |
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6. Approval of Minutes
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Approval of Minutes:
Deb Lindberg Motioned to approve the Minutes of the May 9th Meeting; Risteen Follett seconded, All in Favor, Passed
Attachments:
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7. Patron Comments:
Visitors wishing to address the board, please fill out a blue card, give it to the board secretary. You will be allowed 3 minutes to speak in person. All comments must be made in person.
Agenda Item Type:
Action Item
Discussion:
No Comments.
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8. District Reports and Information
a. Eric Clendenin - MS/HS Administrator
a. Graduation Report
b. Tim Pearson – Elementary Dean of Students
c. Tim France – Online Administrator
d. Cheryl Doe – SPED Administrator
e. Carman Martin/Rich DuBord – Transportation Management.
f. Keenan Elbers - Maintenance Supervisor
g. Joy Jordan – Athletic Director h. David Fricke - SPED c. Bond Project Update
Presenter: Scott Marshall – Architect
d. Financial Report – Nancy Hall Sean Gallagher – Superintendent
Agenda Item Type:
Action Item
Discussion:
Sean Gallagher presented
We now have a balanced budget, but we have a slow bleed that we will be working on to fix as soon as possible. Sean sent a message out concerning the Texas shooting and what you might expect from kids and families. Kids should be encouraged to talk about their fears and parents and staff should take the time to listen. We are working on making our school safe for all. New PA and door lock system and more presents of Deputy Sheriff visits to the school. We gave a handout to all of you that talked about talking to students about the crisis. We will be doing more drills to teach everyone what needs to be done if something happens. We would like to see a Sheriff here during a drill so they can do a sweep of the building while students are here, so they know the Sheriff is here to help. We also need our Admin team visible during drills. Remember that graduation is at 7:00pm on the football field. All students should arrive at 6:45pm. The senior banquet was a great success. Thank you Erick Taylor for a great menu, it was awesome. Sean Gallagher introduced our newest employees Bart Rothenberger, VP/AD Brick and Motar, and Heather Shrunk, our new Online VP. Sean spoke about the new menstrual dignity act and how this isn't a choice. It is state-mandated-so we must compile it. We will have education for students, but if people would rather take care of educating their children at home, they can sign a form stating that the student does not participate here at school.. Board members were given their board reports from the managers. Some explanations were asked for. They asked about the door lock system and installation of the system. He said that it would be in a central location not determined yet, it runs like a ham radio and Keenan Elbers had gotten the license for the PA system because it requires HAM licensing. Sean Gallagher talked about the Menstrual Dignity Act. He let us know this law takes effect in January 2023. We have no say in the products being put in all restrooms. We are only here to facilitate the law, we have to follow it. Tim France let everyone know that a retired teacher that taught in Alsea in the 1960's would be honored. Mr. Sato will be admitted to the Willamette Hall of Frame. Joy Jordan spoke about High Academics and Sports. Will be working on a coop agreement with Philomath for softball, baseball, cross country.. Sean Gallagher and Scott Marshall gave the board an update. Scott Marshall said after doing research we will stay with only one generator using multiples will not work. Due to issues with getting sub-contractors to bid for the panel room and hall lighting package, it has been pushed back. The construction should begin on the 1st of July. All ducts will work in the gym except for the ducting going down the center, so there will be some cost savings there. Scott passed out a new schedule as it stands right now. CPI is still working on getting the transformer we need. We have spent $225,449.00 on soft costs so far. We have spent $463.106-00 to date, which includes the restroom remodels. |
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9. Consent Agenda
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Action Items:
a. Budget Adoption 2022-2023
a. Resolution Adopting the Budget
b. Resolution Making Appropriations c. Resolution Imposing the Tax d. Resolution Categorizing the Tax b. Supplemental Budget
c. Approval of contract for DeSalvo
d. Plan of Action for 2021 Annual Filing e. Bus Disposal and Removal from Property f. Exterior Programmable Door Locks Purchase g. Paradigm Learning Systems Contract Renewal h. Kingfisher Project i. WLA Transportation Contract Approval j. Juneteenth Holiday k. School Board Training Retreat L. Bus Salary Adjustment m. Vacation and Holiday n. Seismic Grant o. Summer Academic Grant p. Business Manager Services Recommendation
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
a. Budget Adoption 2022-2023
a. Resolution Adopting the Budget b. Resolution Making Appropriations c. Resolution Imposing the Tax d. Resolution Categorizing the Tax Discussion concerning the budget was discussed. Board members are concerned about the brick and mortar being able to sustain itself. The board wants to see the online school and the brick and mortar budget separate. They want to see each budget separately.
Attachments:
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11. Board Business:
a. School Board Training Retreat
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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12. Personnel Consent Agenda:
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Key Dates and Calendar Updates:
Important Dates:
J-Term is Monday, June 6 to Thursday, June 16.
Agenda Item Type:
Action Item
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14. Next Meeting Date: July 14, 2022 – Regular Board Meeting
Adjournment:
Agenda Item Type:
Action Item
Discussion:
Went out of regular session at 10:24pm
Went into Executive session at 10:25pm Returned to regular session and adjourned at 10:35pm |
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15. Executive Session:
To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. (ORS 192.660(2)(h))
Agenda Item Type:
Action Item
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