July 11, 2023 at 12:00 PM - Regular Meeting for the Board of Education
Minutes |
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1. Call to order
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2. Roll call of members.
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3. Introduction of guests.
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4. Vote on the minutes of the regular meeting held on June 13, 2023.
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5. Vote on the agenda as part of the minutes and any new business that could not reasonably be foreseen 48 hours in advance of the meeting.
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6. Vote on warrants and encumbrances: 2022-23 General Fund Encumbrance No. 1200 to 1205; 70270 to 70273; new fiscal year 2023-24 General Fund Encumbrances No. 1 to 287; Building Fund No. 1 to 8; and any change orders that apply to approved purchase orders.
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7. Financial Report
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7.A. Activity Fund and Transfer Reports
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7.B. Treasurer's Report on General and Building Funds and Investments
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8. Vote on activity, treasurer, and investment reports.
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9. Vote on encumbering any General or Building Fund outstanding invoices for previous fiscal year 2022-23.
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10. Vote on activity fund sub-accounts and purposes for the accounts for Burns Flat, Sayre, Weatherford, Hobart and Elk City Campuses for 2023-24 and updating the policy book accordingly.
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11. Discuss appointing the following staff to the listed positions:
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11.A. Lori Piercey as Treasurer, Pamela Clark as Deputy Treasurer, Cindy Morse as Minute Clerk, and Nova Johnson as Encumbrance Clerk for fiscal year 2023-24.
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11.B. Michelle Campbell, Josie Lesley, Courtney McHenry, Tricia Riley and Catelynn Spieker as Activity Fund Custodians and Pamela Clark as Deputy Activity Fund Custodian for fiscal year 2023-24.
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11.C. Kathe Corning, Penny Berry, Jeff Lewallen, Pamela Clark, Danny Britton, Audie Corning and Dee Wilhelm as purchasing agents for 2023-24.
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11.D. Dara Holt, Glenn Nightingale, Letty Munoz, Catelynn Spieker, Tricia Riley, Josie Lesley, Courtney McHenry and Rick Mitchell as school district receiving agents for 2023-24.
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12. Vote on 11A - D.
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13. Vote on allowing board members and staff to use the Corporate MasterCard, Wal-Mart, Sams, Lowes, Tractor Supply, Dollar General, and Northern Tool cards for approved school purchases and while attending conferences, workshops, and/or professional trips related to school business for 2023-24.
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14. Vote on policy for purchase orders, authorizing the Superintendent and/or Business Manager to issue a purchase order not to exceed $8,000.00, so that business may be conducted in a timely manner.
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15. Vote on allowing electronic and/or stamped signatures on purchase orders, warrants, and contracts for the district for Board President, Vice-President, and Clerk; Superintendent; District Treasurer; and Encumbrance Clerk.
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16. Vote on resolution authorizing and directing the school district treasurer to invest district funds in Certificates of Deposit, ICS account and/or U. S. Treasury Bills and to reinvest as funds are available.
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17. Vote to continue the student activity accounts for 2023-24 in the Washita State Bank, Burns Flat; Great Plains Bank, Sayre and Elk City; Blue Sky Bank, Weatherford; and BancFirst, Hobart; the tax deposit account and student aid account in the Washita State Bank, Burns Flat; and the general/building funds account in the Great Plains Bank, Elk City.
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18. Vote on tentative budget for the General and Building Funds for fiscal year 2023-24.
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19. Vote on resolution for district to operate the 2023-24 school year on the 1,080 hours basis thereby allowing for 175 days of classroom teaching plus 5 days of professional development for a total of 1,080 hours per school year pursuant to O.S. 70 § 1-109.
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20. Vote on approving the following Math and Science courses for academic credit taught at Western Technology Center for the 23-24 school year: Algebra II, Algebra III, Geometry, Chemistry, Calculus, AP Biology, PLTW Principles of Biomedical Sciences, PLTW Human Body Systems, PLTW Biomedical Innovations, PLTW Medical Interventions, PLTW Introduction to Engineering Design, PLTW Principles of Engineering, PLTW Engineering & Design and Development, PLTW Aerospace Engineering, Robotics Engineering, Concurrent College Algebra, AP Calculus AB (teach out in 23-24), and Concurrent College Chemistry (teach out in 23-24).
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21. Vote on allowing Kylee Chapman (Sayre Health Careers Certification Instructor) and Linda Badillo (Burns Flat Health Careers Certification Instructor) to serve as adjunct instructors for Anatomy and/or Physiology.
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22. Discuss and vote on rates for transportation contracts for sending schools for fiscal year 2023-24.
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23. Vote on temporary personnel contracts for 2022-23 as listed on agenda as Attachment "A".
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24. Vote on declaring items listed on Attachment "B" as surplus property and allowing the Board and Superintendent to legally dispose of at their discretion.
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25. Proposed executive session to discuss salary schedules and legislated raises for 2023-24. 25 O.S.§307 (B)(1)
The President of the Board will designate the executive session minutes compliance clerk. |
26. Vote to convene or not convene in executive session.
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27. Acknowledge board's return to open session.
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28. Executive session compliance announcement.
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29. Minutes compliance clerk will report on executive session.
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30. Vote on 2023-24 minimum salary schedules.
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31. Discuss roof leak issues at WTC campuses.
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32. New Business: in accordance with 25 O.S. §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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33. Announcements.
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34. Adjourn.
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