Public Meeting Minutes: October 2, 2013 at 6:30 PM - Regular Board of Education Meeting

I. Call to Order

II. Approval of Minutes

II.A. Regular Meeting of September 4, 2013

III. Visitors

III.A. Report from Student Representatives

III.B. Public Comment

IV. Administrative Reports

IV.A. Superintendent's Report

Speaker(s): Ian Neviaser

Rationale:

Please note the personnel report as you will find new hires reflected in it. As a result of the unusually large amount of new certified staff members this year, we have already incurred a savings of $299,122 in the certified staff budget line.
Please take note of the October enrollment report. We have a total of 1,437 students enrolled. I have requested updated enrollment projections from both NESDEC and Peter Prowda and, upon receipt of those reports, will review them with the enrollment committee. This new information will be examined as it relates to our official enrollment count of October 1. In addition, our October 2013 enrollment report indicates that 79.2% of our students are from Old Lyme while 20.8% of our students are from Lyme.This is a shift from 79.1% (Old Lyme) and 20.9% (Lyme) from last October. Our billings to the towns are based on an average of the October 1 and April 1 student counts.A question was raised at the last meeting regarding the accuracy of enrollment projections. I have included an attachment comparing the last three years of actual enrollments versus NESDEC projections.
I will report on the LOLHS Ribbon Cutting ceremony that took place on September 19, 2013.
The Strategic Planning process continues, as you may have seen from our recent press release. We are currently in the data collection phase. I had mentioned the student surveyors at the last meeting and now have additional dates to note. We are holding two focus group sessions on Wednesday, October 16, at 6:30 p.m. in the Lyme-Old Lyme High School Library Media Center and on Wednesday, November 13, at 6:30 p.m. in the same location. We are also offering the opportunity for feedback via an electronic survey. All of this information is on our website. I have also included the documents related to this process as attachments for your review.
At last month’s meeting, the Board tabled a decision on policy #3300- High School Graduation Requirements as there were numerous references to CAPT as a condition of graduation. We are not reconsidering that this evening as we have information from CAS that the CSDE plans to provide a waiver to all Connecticut districts to forgo this requirement. It is my recommendation that we await clarification on what this waiver will entail before making changes to our policies. We are also continuing to review our policies in regard to bidding and purchasing and expect to come forward with a revised policy recommendation at an upcoming meeting.

IV.B. Business Manager's Report

Speaker(s): Lynn Warren

Rationale: Ms. Warren will provide a year to date budget status report as well as a contingency fund report. She will also present the unaudited closeout report for the 2012-2013 school year budget.

V. Educational Presentation

V.A. LOLHS Annual Achievement Report

Speaker(s): Jim Wygonik

Rationale: Mr. Wygonik will present the academic achievements of LOLHS, which will include an overview of the high school’s model of continuous improvement as it relates to the transition to the Common Core.

VI. Chairman & Board Report

VII. New Business

VII.A. Appropriation to Reserve Fund for Capital and Nonrecurring Expenditures

Speaker(s): Lynn Warren

Rationale: Ms. Warren will present our recommendation to appropriate a portion of the remaining funds from the 2012-2013 budget to a reserve fund for capital and nonrecurring expenditures. This requires Board action.

VIII. Old Business

VIII.A. Reports of Committees: Facilities, Building, Technology, Policy, Communications, Finance, Human Resources, Enrollment & Equity, LEARN, Comcast

Rationale: Please share written minutes and/or oral reports as necessary.

IX. Correspondence

X. Executive Session

XI. Adjournment

October 2, 2013 at 6:30 PM - Regular Board of Education Meeting

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