June 13, 2023 at 7:30 PM - Village of Kenesaw - Board of Trustees Meeting
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1) Roll Call-Quorum Established:
Discussion:
Clerk Dick called Roll Call to establish a quorum: Chair Knuth, Trustee Uden, and Trustee Ehly were present to form the quorum. Absent: Asst. Chair Kroos and Trustee Higel Others present: Village Superintendent- Casey Hughes, Village Clerk/Treasurer- Shelley Dick, Deputy Clerk- Audra Kasl, Village Planning & Zoning Rep- Henry Wilson, Adams County Sheriff's Department- Heath Lemke, SCEDD Village of Kenesaw Nuisance Office- Josh Young, Residents: Tommy Dick, Paul Weiler, and Caleb Weiler
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2) Call Meeting to Order:
Discussion:
Chair Knuth called the meeting to order at 7:32 p.m.
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3) OPEN MEETINGS ACT is in the back of the room for anyone to read or refer to
Discussion:
Compliance with the open meeting act was verified
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4) Pledge of Allegiance
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5) Review - Approve/Deny: Minutes of the Regular Meeting on May 9th, 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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6) Review - Approve/Deny: Expenditures for May 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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7) Review - Approve/Deny: Treasurer's Report for May 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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8) Standing Committee Reports:
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8)a) Streets & Drainways: (Sarah Kroos)
Discussion:
Nothing to Report
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8)b) Structures & Content: (Teresa Uden)
Discussion:
Nothing to Report
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8)c) Water & Waste: (Jeff Higel)
Discussion:
Nothing to Report
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8)d) Human Resources & Public Relations: (Brett Ehly)
Discussion:
Nothing to Report
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9) Special Committee Reports:
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9)a) Safety Committee: (Lawney Knuth, Teresa Uden, Casey Hughes, Shelley Dick)
Discussion:
Nothing to Report
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9)b) Health & Sanitation Committee: (Lawney Knuth, Samantha Schirmer, JR Pulver)
Discussion:
Nothing to Report
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10) UNFINISHED BUSINESS
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10)a) Discussion - Approve/Deny: New Office Building
Discussion:
Clerk Dick informed the board that she was waiting to hear back from a couple commercial appraisers. Tabled
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11) NEW BUSINESS
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11)a) Discussion - Approve/Deny: Wasenek Days Agenda
Discussion:
A representative of the Wasenek Committee asked Clerk Dick to table the Wasenek Days Agenda until the July meeting. Tabled
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11)b) Review - Approve/Deny: Water Main Project Certificate of Payment for $38,327.61 to Elsbury Construction
Action(s):
No Action(s) have been added to this Agenda Item.
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11)c) Review - Approve/Deny: AMGL, Joe Stump-CPA, to do the Village of Kenesaw 2023-2024 Budget
Action(s):
No Action(s) have been added to this Agenda Item.
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11)d) Discussion - Approve/Deny: Donation to NeRWA
Action(s):
No Action(s) have been added to this Agenda Item.
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11)e) Discussion - Approve/Deny: Sewer Tap Charges
Discussion:
Casey, Village Superintendent, asked the board if a sewer tap charge could be implemented. Paul Weiler, resident and owner of Hersch Digging, stated that he thought that $1,200.00 plus materials would be reasonable for a sewer tap charge and add materials to the current $650.00 Water Tap charge.
Action(s):
No Action(s) have been added to this Agenda Item.
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11)f) Discussion - Approve/Deny: Declare Nuisances by Resolution No. 216-2023 that are out of compliance with the Village's Nuisance Ordinance
Discussion:
Josh Young, SCEDD Village of Kenesaw Nuisance Officer, presented the board with eighteen properties that were still not in compliance.
Action(s):
No Action(s) have been added to this Agenda Item.
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11)g) Discussion - Approve/Deny: Consider approving property owners' written Requests for Postponement of Abatement Action (if any have been received)
Discussion:
No property owners asked for a request for postponement. No action taken.
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11)h) Discussion - Approve/Deny: Possibly Implement a Local Sales Tax to fund needed Village Projects ie. Infrastructure, Streets, New Swimming Pool, New Community Park
Discussion:
Clerk Dick suggested to the board implementing a local sales tax to help fund community improvements. She explained that there are several projects that need funding, ie. New Swimming Pool, New Community Park, Updated Infrastructure and Streets. Trustee Ehly asked Clerk Dick to get more information for the board to review. Tabled.
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11)i) Discussion - Approve/Deny: Pool & Park Committee Updates
Discussion:
Chair Knuth and Trustee Uden explained that the Pool/Park Committee were looking at a few properties around the village to put the New Swimming Pool and New Community Park. Clerk Dick asked the board if she could have appraisals done on a few properties.
Action(s):
No Action(s) have been added to this Agenda Item.
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11)j) Discussion - Approve/Deny: Possible Purchase of Transmitters for Water/Sewer Monitoring System, estimated price $3,500.00
Discussion:
Casey, Village Superintendent, told the board that the transmitters for the sewer and water were not working properly and are very old. He stated that the water tower overflowed because of a faulty transmitter.
Action(s):
No Action(s) have been added to this Agenda Item.
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11)k) Discussion - Approve/Deny: Possible Purchase of Industrial Push Mower, estimated price $2,600.00
Discussion:
Casey, Village Superintendent, explained to the board that he had been testing a field & brush mower from Grones Outdoor Power and it had made a tremendous difference in places that he couldn't get to or use the equipment he had on hand. He stated he had talked down the price of the mower from $3,000.00 to $2,600.00
Action(s):
No Action(s) have been added to this Agenda Item.
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11)l) Discussion - Approve/Deny: Invest a portion of Village Funds into CD(s) and/or Money Market Account
Discussion:
Clerk Dick explained to the board that they should think about putting excess funds into CD's to earn interest. The board voiced that this should be tabled so the entire board can have input. Tabled.
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11)m) Discussion - Approve/Deny: Possible Purchase a New Work Station/Hard Drive for Village Clerk/Treasurer Computer, estimated price $1700.00
Discussion:
Clerk Dick stated that her computer was extremely slow and the E Drive did not work anymore for flash drive backups. She presented the board with CSS Inc.'s, Village Office's IT Company, quote for a new tower with additional memory.
Action(s):
No Action(s) have been added to this Agenda Item.
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11)n) Discussion: July & August Budget Workshop Dates
Discussion:
Board decided on July 11th at 6:30 p.m.
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11)o) Discussion: 150th Anniversary Bags
Discussion:
Clerk Dick asked the board what they would like to do with the remaining 150th draw string bags that were purchased last year by the Village for donations to the Holiday Decor Fund. The board suggested that they be handed out at the Wasenek Parade.
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12) OTHER BUSINESS:
Discussion:
Chair Knuth informed the other board members of the dog situation that had arisen. Chair Knuth also informed the board and employees of an HR meeting he wants to have with the employees and board members on June 28th at 7:00 p.m.
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13) Adjourn to Executive Session: Human Resources
Action(s):
No Action(s) have been added to this Agenda Item.
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14) Adjourn to Regular Session:
Action(s):
No Action(s) have been added to this Agenda Item.
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15) Action from Executive Session:
Discussion:
No action came from the Executive Session.
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16) Adjournment: Next Meeting: July 11th, 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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