July 29, 2024 at 6:00 PM - Regular Meeting

Description:  Audience participation at a Board meeting is limited to the portion
of the meeting designated to receive public comment in accordance
with this policy. At all other times during a Board meeting, the
audience shall not enter into discussion or debate on matters being
considered by the Board, unless requested by the presiding officer.

At regular Board meetings, the Board shall permit public comment,
regardless of whether the topic is an item on the agenda posted
with notice of the meeting.

Individuals who wish to participate during the portion of the meeting
designated for public comment shall sign up with the presiding
officer or designee before the meeting begins as specified in the
Board’s procedures on public comment and shall indicate the
agenda item or topic on which they wish to address the Board.
Public comment shall occur at the beginning of the meeting.
Except as permitted by this policy and the Board’s procedures on
public comment, an individual’s comments to the Board shall not
exceed two(2) minutes per meeting.

Specific factual information or recitation of existing policy may be
furnished in response to inquiries, but the Board shall not deliberate
or decide regarding any subject that is not included on the
agenda posted with notice of the meeting.

 

Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.

Description:  The Board is required by Legal Board Policy to review the investment report quarterly as stated in our local policy. This is information only and no action is required.

Description:  There will be a brief update of the status of next year's budget process.

Description:  Tracey registered the Board for this conference in San Antonio, Sept 27-Sept 29.  Hotel reservations are at San Antonio Marriott Rivercenter on the Riverwalk, checking in Sept 26 and out Sept 29.  If you are unable to attend, please let Tracey know as soon as possible so she can cancel your reservation. Click this link for more info.

txEDCON24

You can also access local training information by clicking this link.

Region VIII Board Training
 

Description:  Requested by Mr. Dusty Wiley

Description:  Texas Political Subdivisions provided a quote of $237,445 which was a 21.5% increase from last year.  After our large wind claim last year, several vehicle claims, and the fact that we are a public school,  it is next to impossible to get a quote.  The wind/hail deductible was increased to $250,000 last year and this deductible remains.  

Description:  Textbooks are being purchased using special state funds (IMA/CTE) and all procurement decision-making processes have been followed, but as required by Board Policy, the procurement of anything over $50,000 requires board approval.

The district textbook adoption team of 18 staff members including teachers, leadership, and the curriculum director evaluated all state-approved textbook options for the current science adoption and
determined through careful consideration to adopt SAVAAS for K-8 ($90,878), Pasco for Physics ($32,690), National Geographic for Chemistry, Environmental Science (CTE), Forensics (CTE), Biology and
Anatomy($48,812), and Activate Learning for IPC ($19,430). The total adoption amount is $191,809. The only quote within the adoption that is over the 50,000 threshold is for the K-8 SAVAAS portion and it
is $90,878.

Description:  We normally use the Instruction Materials Allotment to cover most textbooks and curriculum that need to be purchased in the summer for the upcoming school year.  This year all the IMA funds were used to purchase the mandatory Science adoption (K-12).  After reallocating supplies, travel, etc., we were still short $28,202 from KNOWN available money in F11 and need a budget amendment.   

Description:  These functions need to be amended before the last August amendment to avoid overspending in a function in August.

Function 53  10,000
Function 51  50,000
Function 41  10,000

These expenditures are for standard items that were just underbudgeted in our attempt to adopt a balanced budget.

Description:  The compensation package was adjusted for positions that did not receive any type of increase in 2023-2024. We do comparisons with other districts to ensure that we are as competitive as possible with our pay scales. 

Description:  Minimal changes were made to the stipend schedule but a yearly review/adoption is required.

Description:  We used the RFP procurement process, along with the interlocal purchasing options, and received 5 proposals for the project.  The proposals were evaluated and Buchanan Fence company was the selected vendor.

The project is over the Superintendent purchasing authority of $50K so it requires board approval to proceed. 

Description:  The RFP process, along with the interlocal purchasing options, was used for the selection of a vendor for the wearable Panic Alarm System which will also be funded by the SAFE Cycle 1 grant.  We received 3 proposals for the project.  Proposals were evaluated based on published criteria and relative weights assigned to each vendor.  Pinpoint, a division of RF Technologies is the preferred vendor as they provided a complete proposal for all aspects of the project,  best coverage area to cost based on a 5 year period, best yearly and multi year cost after initial 5 year period.

The project is over the Superintendent purchasing authority of $50K so it requires board approval to proceed. 

Description:   The RFP process, along with the interlocal purchasing options, was used for the selection of a vendor for the Access Control Gates & Doors Project which will also be funded by the SAFE Cycle 1 grant.  We received 2 proposals for the project.  Proposals were evaluated based on published criteria and relative weights assigned to each vendor.  Guardian Security Solutions is the preferred vendor as they provided a complete proposal for all aspects of the project and are a known vendor to QCISD.

The project is over the Superintendent purchasing authority of $50K so it requires board approval to proceed. 

Description:  We used the RFP procurement process, along with the interlocal purchasing options, and received  proposals for the project.  The proposals were evaluated and Red River Lumber company was the selected vendor.  This project is being purchased through the Cycle 1 safety grant.

The project is over the Superintendent purchasing authority of $50K so it requires board approval to proceed. 

Description:  The School Safety Center requests that the Emergency Operations Plan be reviewed, updated and presented to the Board for approval.  The EOP was reviewed, and updates were as follows:
1.  Annual Review
2.  Update Records of Meetings
3.  Distribution of Emergency Maps to DPS and Local Agencies
4.  Added the First Responder Walk Throughs

Side note on Maps - Formal Mapping of all campuses is in progress through Region 8 but has stalled at the State Level.  We do have a quote from a company that is probably going to do the mapping on file right now.

 

Description:  The Budget and Tax Rates for 2024-2025 will be presented for adoption at this meeting.  The final amendment for 2023-2024 will also be approved.  August 29th, 6pm is the suggested time. 

Description:  The Board needs to vote on the proposed budget and tax rate  no later than August 12th.  If we move the regular meeting to this date, we can avoid having three August meetings.