January 26, 2023 at 6:00 PM - Regular Meeting

Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.

Description:  January is School Board Appreciation Month and Queen City ISD is joining other districts across the state in gratefully acknowledging our board members' commitment to our community.  At this time, the staff and students of our district will give special recognition and thanks to Mr. Dusty Wiley, Mr. Phillip Hamilton, Mrs. Jennifer Stringer, Rev. Jonathan Stanmore, Mrs. Laini Simmons, Mr. Andy Campbell and Mr. Michael Wise.

Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up as they arrive, indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings,  the audience shall not enter into  discussion or debate on matters being considered by the Board.  No presentation   shall exceed five (5) minutes.  Delegations of more than five persons shall appoint  one person to present their view before the Board.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.

Presentations  which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074.  This will insure the protection of the rights and responsibilities of all persons involved.

Description:  Preston Scoggins, Kaylin Butler and Alyssa Delgado placed 1st, 2nd and 3rd at Area tryouts.  In February, they will travel to TMEA All State to try out in San Antonio.  If they place there, they will be performing with the All State band on Saturday, February 11 at 9am at the Lil Cockerill Theater in San Antonio.

Description:  Mrs. Coats applied for a cafeteria grant  for equipment and was awarded 100K.  This was a great accomplishment and one of the largest grants awarded in our area.

Description:  Bubba Lewis will be available to discuss the issues concerning the football field and track area.

Description:  Our board policy requires the board to review the investment report each quarter.  This is information only and no action is required.

Description:  Texas law requires public school food authorities with 50% or more of enrolled students eligible for free or reduced-price meals in the NSLP to operate a Summer Nutrition Program.  QCISD is requesting a waiver because transportation for our students would be an insurmountable obstacle.  There are no public transit providers located in this area, and the majority of students are not within a reasonable walking distance to the school.

Description:  We only reimburse employees for using their own vehicles if a school vehicle is not available. This does not happen often and this year we have paid out less than $300 ytd for this expense.  Currently, every time the state increases the reimbursement rate, we bring it to the board to consider a local increase as well.  I have polled local schools and most make this a standard process that does not require board approval each time.  The rate would be discussed each year in July as part of the compensation package to allow the board to decide if we should continue to mirror the state rate.

The state rate increased to 65.5 cents effective  January 1, 2023.  We currently pay 62.5 cents per mile.

Description:  I failed to budget debt fees of $750 in Function 71.  It won't change the bottom line because I moved the money from Function 41.  It seems like a small adjustment, but since Function 71 only has two disbursements, a bond payment and a debt fee payment, failure to have the amendment approved would have been noticeable.  

Description:  Our AED's are being phased out.  The original are more than 10 years old.  There are major supply chain issues for the batteries and the pads.  Fortunately, the AED's expire at various dates so we can spread the replacements over the next 3 years.  Ms. Dickey is still investigating to determine the best model to purchase. She could purchase a minimum of 3 this year but with our funding being uncertain for next year, it seems wiser to purchase 6. 

Description:  Before proceeding with the renovation, the administration and board must select a construction method to be used for the project. Construction Manager At-Risk is a method which entails a commitment by the Construction Manager (CM) to deliver the project with a Guaranteed Maximum Price (GMP) which is based on the construction documents and specifications. The CMAR must manage and control construction costs to not exceed the GMP. The budget will be amended after a price is determined.

Description:  Mr. Lewis has secured bids for the building of the required bus charging stations.  Both bids and his vendor matrix are attached. The funds will be reallocated from Fleet Improvements so no budget amendment is necessary at this time.

Description:  House Bill 3 amends Texas Education Code (TEC) to add Sec. 11.185 and 11.186 to include plans that target early childhood (EC) literacy and math proficiency and college, career, and military readiness (CCMR).  Under HB 3, school boards are required to adopt plans in early childhood literacy and math, as well as college, career, and military readiness. 

Description:  It is time for the Board to adopt its School Board Election Calendar.  This year's election will be on the first Saturday in May, which is May 6, 2023.  A calendar of dates and events for the May 6, 2023 election for schools is included in your agenda.  The City of Queen City and the County of Cass will be entered into a joint election this year, and Queen City ISD will join them, if necessary.