August 31, 2020 at 6:00 PM - Regular Meeting

Description:  Hearing:
According to state law, the Board must give public notice and hold a public hearing on the proposed 2020-2021 budget.  Having followed all legal timelines, the Board should now allow any citizen attending the public meeting to give input on the proposed budget.  No action is required on this agenda item.

Description:  A consent agenda is an item listed on the regular agenda that groups routine
items under one agenda heading.  This allows the Board to take a unified
motion and action on all routine items listed under the consent agenda instead
of taking separate votes on each item.

Recommendation:
It is recommended the Board of Trustees approve this consent agenda for the regular meeting of the Board of Trustees for Monday, August 31, 2020.

Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up from 5:30 p.m. to 6:00 p.m., indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings, the audience shall not enter into discussion or debate on matters being considered by the Board.  No presentation shall exceed two (2) minutes.  If the total number of speakers seeking to address the Board at a meeting is excessive, the per-speaker time limit may be reduced.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.

Recommendation:
Presentations  which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074.  This will insure the protection of the rights and responsibilities of all persons involved.

Description:  The Board must approve the list of certified district appraisers.  We have some changes in district administration which make it necessary to amend the list.

Recommendation:
It is recommended the board approve the removal of Nate Carter and David Estes from the list of district certified teachers appraisers and add Mandi Stringer and Erin Breiby.

Description:  The District has advertised for School/Office Supply Proposals/Vendors.  A list of vendors and their proposals has been compiled and has been included in your agenda packet.

Recommendation:
It is recommended  that the Board approve the vendors and office/school supply proposals as presented.

Description:  Significant problems have been identified in an area of the roof of the main high school building.  Current personnel have made every attempt to repair this section of the roof.  Due to level of need and age of the roof district maintenance personnel can not make the repairs.  Significant leakage of the roof is causing damage to other areas of the structure.  Immediate repair is needed.  Ms. Upchurch, Director of Auxiliary Services, has received quotes from appropriate local and TIPS vendors to repair the high school roof.  She will be present to answer any questions you might have.  

Recommendation:
It is recommended the board approve the quote from Parson's Roofing to repair the high school roof.

Description:  This year the TASA/TASB Convention is being held in a virtual format.  Board members have the opportunity to earn up to 10 hours of credit and should consider attending.  The event runs from Wednesday, September 30 through Friday, October 2.

Description:  This item has been placed on the agenda to present the opportunity for budget discussion.  Ms. Hawkins should be present to help answer questions, if needed.

Description:  Committed fund balance means that portion of the fund balance that is constrained to a specific purpose by the board.   Rather than budget each year for the amount required to be designated for “Residential Set-Aside” as required by TEA, we have the option to commit a portion of our Fund Balance to satisfy this requirement.  For 20-21, this amount is $63,796.  This commitment can also be removed by board action at any point if it is decided the constraint is not needed.   Additional Fund Balance reservations will be discussed in the October Board Meeting.

Recommendation:
It is recommended that the board commit $75,000 to Residential Set-Aside which would also cover if the entitlement increases in future years.  This amount would be calculated and verified to be sufficient at the beginning of each school year.

Description:  Action Item:
Amendments will need to be made to the 2019-2020 budget in preparation for closing out the current fiscal year. Ms. Hawkins request the board grant permission to the Business Office/Superintendent to amend the budget in revenue and expenditure categories as necessary by year-end without changing total approved budget.   Ms. Hawkins will be available to answer any questions the Board may have with regard to the amendments.

Recommendation:
It is recommended the Board approve the 2019-2020 budget amendments.

Description:  Action Item:
Before the Board considers or adopts the proposed tax rate, the 2020-2021 budget must be adopted.

Recommendation:
It is recommended  that the Board adopt the budget for 2020-2021 as presented.

Description:  Action Item:
After adopting the budget, the Board must adopt a tax rate to support the budget.

Recommendation: 
 It is recommended that the Board adopt a resolution setting the tax rates to support the 2020-2021 budget.
The proposed M&O Tax Rate is $1.0467 for the 2020-2021 school year.
The proposed I&S Tax Rate is $.053431 for the 2020-2021 school year.

The resolution is attached and should be read.  

The motion should read:
I move that the resolution be adopted that sets the tax rates for the 2020-2021 school year as follows:
M&O Tax Rate of  $1.0467 for the purpose of maintenance and operations
I&S Tax Rate of $.053431 for the purpose of payment of principal and interest on debts.
The total tax rate is $1.100131.