July 30, 2020 at 6:00 PM - Regular Meeting

Description:  A consent agenda is an item listed on the regular agenda that groups routine
items under one agenda heading.  This allows the Board to take a unified
motion and action on all routine items listed under the consent agenda instead
of taking separate votes on each item.

Recommendation:
It is recommended the Board of Trustees approve this consent agenda for the regular meeting of the Board of Trustees for Thursday, July 30, 2020.

Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up from 5:30 p.m. to 6:00 p.m., indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings, the audience shall not enter into discussion or debate on matters being considered by the Board.  No presentation shall exceed two (2) minutes.  If the total number of speakers seeking to address the Board at a meeting is excessive, the per-speaker time limit may be reduced.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.

Recommendation:
Presentations  which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074.  This will insure the protection of the rights and responsibilities of all persons involved.

Description:  It is expected that the district give a quarterly investment report.  Ms. Hawkins should be available to give the report and answer questions, as needed.  There is no action required for this item.

Description:  This item has been placed on the agenda to present the opportunity for budget discussion.  Mrs. Hawkins should be present to give the highlights of the budget and answer questions, if needed.

Description:  District Superintendents are required to develop plans for re-opening schools with staff and student health and safety in mind.  These plans do not require board approval but should be presented as informational items.  District administration has developed the attached plan for re-opening Queen City schools this fall.  

Description:  School districts are required to develop instructional plans that provide a minimum of two options for families to choose an instructional format for their students this fall.  The district has selected to offer in person and asynchronus blended instructional platforms.  Ms. Williams will present the plan in its current stage at this time.

Description:  Each year the campus principals receive a model student code of conduct and a model student handbook from TASB.  If necessary, each campus principal will make changes to the handbooks suited to each campus.  The student code of conduct and student handbooks from each campus have been included in your agenda packet for you to peruse.   No action is necessary.

Description:  State law mandates each school district to discuss and set a maximum proposed tax rate for the purpose of publishing the notice for the public hearing.  CCAD has not provided the correct certified values by the July 25th date but we hope to receive them before the Thursday night board meeting.  If we receive the values, the rates will be recommended and set for PROPOSAL at the board meeting.

Recommendation:
It is recommended the Board set a proposed M & O Rate for the 2020-2021 school year at X.XXXX
It is recommended the Board set a proposed I & S Rate for the 2020-2021 school year at .XXXXX
The proposed total tax rate is X.XXXX

Description:  We moved the July board meeting to the latest date possible so we would have the certified values and could propose a tax rate.  The correct certified values have still not been received so a special meeting is recommended to discuss the budget and propose the rate.  The timeline does not allow flexibility for meeting the publication deadlines in relation to the values received from the CCAD and the determination of the rate by TEA.  The suggested meeting time is August 4th or August 6th.  

Recommendation:
It is recommended the Board President call for a special meeting to discuss the budget and set a proposed tax rate for the 2020-2021 school year.

Description:  The Board should consider a date/time for a special meeting related to the approval of the 2020-2021 proposed budget and M & O and I & S Tax Rates.  Ms. Hawkins will be present to help with this particular item regarding timelines and other considerations.

Recommendation:
It is recommended the Board set a meeting/public hearing date of August 31st at 6:00 p.m. to adopt the budget and set the tax rate.

Description:  Ms. Pam Upchurch, Director of Auxiliary Services, has received a proposals for maintenance on the practice fields and game fields.  The proposals are attached.

Recommendation:
It is recommended that the Board approve the proposal from Pro Turf for maintenance on the practice fields and game fields.

Description:  The District has advertised for bids for property/vehicle  insurance.  Ms. Upchurch has been in contact with Offenhauser Insurance and the bid information is attached.

Recommendation:
It is recommended  that the Board approve the bid for property/vehicle insurance with Offenhauser as presented by Ms. Upchurch for the 2020-2021 school year. 

Description:  Ms. Pam Upchurch, Director of Auxiliary Services, advertised for bids for lawn maintenance.  She only received one proposal from Benson and Sons Lawn Service.   You will find the bid attached.

Recommendation:
It is recommended the Board approve the bid for lawn maintenance from Benson and Sons Lawn Service.

Description:  Ms. Pam Upchurch, Director of Auxiliary Services, has received an estimate from Cass Industrial Services to provide acrylic barriers in front desk areas, cafeterias, libraries and some instructional areas as needed.  The budget will need to be amended as appropriate.

Recommendation:
It is recommended the Board approve the proposal from Cass Industrial Services to provide Corona Virus barriers as presented and amend the budget as needed.

Description:  Many schools are considering delaying the start of schools in order to address staff training needs and provide additional time for parent and teacher conferences prior to school starting.  The attached calendar is an amended COVID response calendar that will allow for these two needs for our district.

Recommendation:
It is recommended that the Board approve the amended COVID response calendar.

Description:  At this time the commissioner, insists on moving forward with the state assessment and accountability requirements for the 2020-2021 school year.  The administration believes this plan is detrimental to Texas public school children.  Schools state wide are asking the commissioner and legislators to reconsider.  A resolution urging the state to waive assessment and accountability requirements for the 2020-2021 school year is attached.

Recommendation:
The administration recommends approval of the resolution to waive assesstment and accountability for the 2020-2021 school year.

Description:  Each school year, the appraisal calendar for teachers needs Board approval.  Attached you will find the T-TESS Appraisal Calendar for the 2020-2021 school year.

Recommendation:
It is recommended the Board approve the T-TESS Appraisal Calendar for the 2020-2021 school year.

Description:  Queen City ISD participates in student drug testing program.  We have been pleased with the performance and services of Smart Sales, LLC.

Recommendation:
It is recommended the Board approve the agreement for student drug testing with Smart Sales, LLC.

Description:  Update 115 focuses on updating and reorganizing several policies in the FFE series of
the policy manual addressing student welfare. FFEA continues to focus on counseling,
and a new code, FFEB, focuses on mental health provisions.

In addition to these changes, Update 115 includes several other policies affected by legislation from the 86th Legislative Session that were not included in Update 114 and incorporates numerous changes from revised Administrative Code rules.   

Recommendation:
It is recommended that the Board approve Local Policy Update 115 affecting policies BF, DED, DIA, DIA, EI, FB, FD, FEB, FFG, FFH, FMF, FNG, and GF