June 11, 2024 at 5:30 PM - Rescheduled Regular Board Meeting

I. Rescheduled Regular Board Meeting Called to Order.

II. Moment of Silence.

III. Pledge of Allegiance.

IV. Roll Call:

V. Recommend approving the agenda of the Rescheduled Regular Board Meeting of Tuesday, June 11, 2024, with any corrections/deletions.

VI. Recommend approving the minutes with any corrections:

VI.A. Special Called Board Meeting of Tuesday, December 19, 2023.

VI.B. Rescheduled Regular Board Meeting of Tuesday, January 23, 2024.

VII. Superintendent's Report:  

VII.A. Conference Presentations:

VII.A.1. 8th Annual Memorial Jason Garcia Scholarship.

VII.A.2. Recognition of Perez Elementary Principal Michael Moreno - Superintendent's Lifesaver Award.

VII.A.3. Brownsville Independent School District Financial Report for the period ended May 31, 2024.

VIII. PUBLIC COMMENT:
Persons wanting to address the Board during Public Comment shall before the beginning of the meeting print their names and the subject matter on the sign-in sheet provided at the entrance of the Board Room.  As per Policy BED (Local) all Board Meetings, Public Comment shall be limited to items on the agenda posted with notice of the meeting.  The Board allots 30 minutes for Public Comment.  Speakers shall limit comments to a maximum of 5 minutes or the allotted time, depending on the number of speakers that have signed up. Complaints or grievances on the following subjects; employee complaints, personnel matters, student complaints, removal of alternative education program, complaints against individual board members, and expulsions, shall be directed to the appropriate policy for attempted resolution before bringing the matter before the Board.  The Board President shall determine if the topic shall be redirected to the appropriate policy or redirected to Administration. Comments on issues shall be constructive and courteous.

The Board may deliberate or take action regarding the following agenda items.

Board policy BE (Local) and Robert's Rules limits debate to two opportunities.  A Trustee may debate a motion for three minutes on the first speaking opportunity and two minutes on the second opportunity.

* SB1566 Agenda items related to instruction
** Categorical Funds are financial support from state and federal governments that is targeted at particular categories of students, special programs, or special purposes
 

IX. Recommend approving the Consent Agenda. The Board has agreed to discuss the following items. All of the items below that are not called out will be approved by consent. 

                                              (All presentations limited to five (5) minutes)

X. Consent Agenda:

X.A. Recommend approval of the following General Function Item(s):

X.A.1. Discussion, consideration and possible action to rename the consolidating campuses based on committee recommendations: Cromack-Castaneda Elementary, Morningside-Del Castillo Elementary, Judge Reynaldo G. Garza at Southmost Elementary or Judge Reynaldo G. Garza Southmost Elementary.

X.A.2. Recommend approval of the 2024-2025 Elementary & Secondary Grading Procedures. *

X.A.3. Recommend approval to compensate employees who attend required summer training that is outside their regular working calendar and employees that need to work on special events during the summer for the school year 2024-2025 and school year 2025-2026.

X.A.4. Recommend approval to appoint Dr. Jesus H. Chavez, Superintendent, as agent to perform the duties provided by Texas Election Law, Sec. 31.123 for the School Trustee General Election on Tuesday, November 5, 2024, effective immediately.

X.A.5. Recommend approval for an Official Notice and Order of the Brownsville Independent School District School Trustee Election scheduled on Tuesday, November 5, 2024.

X.A.6. Recommend approval to renew the purchase of Navigate 360 to implement a social-emotional curriculum for all BISD secondary students in grades 6th - 12th for the 2024-2025 school year. Acquisition to be processed using Resolution No. 002/23-24, Local Government Purchasing Cooperative/BuyBoard contract #647-21.  $82,944.03 Local Funds. *

X.A.7. Recommend approval to pay a Stipend of $1,000 per semester to the BISD Middle School Coding Sponsors for the Girls Can Code Afterschool Programs, with the total cost of $20,000.00 to the District. *

X.A.8. Recommend approval to adopt the Student Code of Conduct for the 2024-2025 school year.  *

X.A.9. Recommend approval to dispose and recycle of obsoleted vehicles that were used for CTE instruction in the Law Enforcement Programs at Lopez ECHS, Rivera ECHS, and Veterans ECHS. *

X.A.10. Recommend approval to adopt and update the required HB3 five-year Board outcome goals for Early Childhood Literacy and Math aligned to 3rd Grade Reading and Math STAAR and CCMR for the 2024-2025 to 2028-2029 academic school years.  At no cost to the District. *

X.A.11. Recommend approval to renew the purchase of QuaverReady SEL to implement a social-emotional curriculum for all BISD elementary students in grades PreK – 5th Grade in the 2024-2025 school year at a cost of $71,400.00. *

X.A.12. Recommend approval of the PLTW Grants, amounting to $13,900.00 per school with a total grant value of $41,700.00.  These grants include the cost of 24 vouchers per campus for online core training and two years of PLTW Launch participation fees. 

X.A.13. Recommend approval to renew annual 2024-2025 for several District Membership Fees in the approximate amount of $88,150.00.

X.A.14. Recommend approval to accept the 2024-2025 Safety and Facilities Enhancement (SAFE) Grant Cycle 2 from TEA in the amount of $993,096.00 to assist in meeting the new school safety standards and to include other security related costs from May 9, 2024 to August 31, 2025 at no cost to the District. *

X.A.15. Recommend approval to amend the 2023-2024 State adoption cost on Instructional Materials for the purchase of High School Biology, Chemistry, Physics, & Integrated Physics and Chemistry (IPC) from McGraw Hill Education for High School Science at a cost to the District of $985,227.27. *

X.A.16. Recommend approval of Change Order #001 to amend the Owner/Contractor Agreement with G & T Paving, LLC. for the Hanna ECHS -New Parking Lot Expansion Project, of $28,560.00. The amount represents unused funds in the allowance, Tax Rate Increase Fund 188 (Credit back to the District). **

X.A.17. Recommend approval of Change Order #001 to amend the Owner/Contractor Agreement with Central Air and Heating Service, LLC. for the CSP #22-148A ESSER Morningside E.S. HVAC Upgrades Phase I Package #1 Project, of $126,399.00. The amount represents unused funds in the allowance. ESSER Fund 282 (Credit back to the District).  **

X.A.18. Recommend approval of Change Order #001 to amend the Owner/Contractor Agreement with Central Air and Heating Service, LLC. for the CSP #22-148B ESSER El Jardin E.S. HVAC Upgrades Phase I Package #1 Project, of $64,804.00. The amount represents unused funds in the allowance. ESSER Fund 282 (Credit back to the District). **

X.A.19. Recommend approval of Change Order #001 to amend the Owner/Contractor Agreement with Central Air and Heating Service, LLC. for the CSP #22-148B ESSER Vela M.S. HV AC Upgrades Phase I Package #2 Project, of $436,500.00. The amount represents unused funds in the allowance. ESSER Fund 282 (Credit back to the District).  **

X.A.20. Recommend approval of Change Order #001 to amend the Owner/Contractor Agreement with Central Air and Heating Service, LLC. for the CSP #22-148C ESSER Lucio M.S. HVAC Upgrades Phase I Package #2 Project, of $52,176.00. The amount represents unused funds in the allowance. ESSER Fund 282 (Credit back to the District). **

X.A.21. Recommend approval of Change Order #001 to amend the Owner/Contractor Agreement with Central Air and Heating Service, LLC for the CSP #23-154A ESSER Perkins M.S. HVAC Upgrades Phase I Package #2 Project, of $352,800.00. The amount represents unused funds in the allowance. ESSER Fund 282 (Credit back to the District).  **

X.A.22. Recommend approval of Change Order #001 to amend the Owner/Contractor Agreement with Central Air and Heating Service, LLC. for the CSP #23-155 ESSER Aiken E.S. HVAC Upgrades Phase I Package #2 Project, of $178,092.00. The amount represents unused funds in the allowance. ESSER Fund 282 (Credit back to the District).  **

X.A.23. Recommend approval of Change Order #001 to amend the Owner/Contractor Agreement with Central Air and Heating Service, LLC for the CSP #23-178 ESSER Hanna ECHS HVAC Upgrades Group II Project, of $281,326.00.  The amount represents unused funds in the allowance.  ESSER fund 282 (Credit back to the District. **

X.A.24. Recommend approval to authorize Administration to accept Change Order #002 in the amount of $27,555.05 to Facility Solution Group.  The contract will increase in the amount of $1,911,555.05.

X.A.25. Recommend approval to authorize the ESSER Perkins M.S. HVAC Upgrades, Phase I Project, under CSP #23-154A, as substantially complete.

X.A.26. Recommend approval to authorize the ESSER Vela M.S. HVAC Upgrades, Phase I Project under CSP #23-154B, as substantially complete.

X.B. Recommend approval of the following Payment(s):

X.B.1. Recommend approval of payments for construction services and/or engineering services throughout the District in the total amount of $3,941,762.30.

X.B.2. Recommend approval for payment of annual renewal and software maintenance fees not to exceed $1,399,984.00 for eSchools K-12 Education, Bethlehem, PA, and Business PLUS, Chico, CA, Public Sector through parent company PowerSchool Group LLC Folsom, CA for the 2024-2025 school year.

X.C. Recommend approval of Budget Amendments:

X.C.1. Recommend approval of Budget Amendment #019 in the amount of $3,544,377.00 for Local Funds.  (Reallocation of $2,122,794.00 and Additional Funding of $1,421,583.00 for FNS Supply Chain Assistance Grant).

X.D. Recommend approval of the following Contract(s)/Agreement(s):

X.D.1. Recommend approval of the Memorandum of Understanding between BISD Police Department and Law Enforcement Support Office (LESO) Program participating Law Enforcement Agency (LEA) at no cost to the District.

X.D.2. Recommend approval to enter into a Memorandum Of Understanding assisting the City of Brownsville to purchase a portable restroom and changing station trailer that is ADA compliant that can be used to provide restroom facilities and changing services to individuals with special needs, at a cost of a one-time contribution of $15,000.00.   

X.D.3. Recommend approval to enter into a Memorandum of Understanding with Region One Service Center Cyber One Cooperative for the 2024-2025 Academic Year at a cost of $8,280.00.

X.D.4. Recommend approval to enter into a Partnership Agreement between Brownsville Independent School District and America Makes.  The goal of the Partnership Agreement is to provide a mechanism for the Parties to directly participate in the deployment of the America Makes assets and outreach programs and share information, resources and subject matter expertise, at no cost to the District. *

X.D.5. Recommend approval to enter Brownsville ISD and UT School of Public Health/MEND into a Memorandum of Understanding, to improve fitness and a healthy lifestyle for our Brownsville ISD students and families to begin June 12, 2024 to May 31, 2025, at no cost to the District.. *

X.D.6. Recommend the approval of the Memorandum of Understanding between Cameron County and Brownsville Independent School District (BISD) Food and Nutrition Services (FNS) Department to provide meals free of charge through the National School Lunch Program Seamless Summer Option (SSO) to children in the surrounding areas of the Bob Clark Social Service and El Centro Cultural-Cameron Park Centers, who are under 18 years old, throughout the summer months, at no cost to the District. **

X.D.7. Recommendation for approval of the BISD Easement Request and Agreement transfer of the Veterans Memorial ECHS easement to the Brownsville Public Utilities Board, at no cost to the District.  

X.E. Recommend approval of the following Bid(s)/Proposal(s)/Purchase(s):

X.E.1. Recommend awarding CSP #24-016 Third Party Administrator (TPA) Services for Retirement Plan (403 & 457) to U.S. OMNI & TSACG Compliance Services of Rochester, NY at no cost to the District or participants.  The policy period is June 1, 2024 to May 31, 2026.

XI. BOARD MEMBER REQUEST(S):

XI.A. Discussion, consideration and possible action to recommend approval for a donation of $34,480.00 from Tex-US Substation Services & Prime Power Service to Lopez Early College High School for the purchase of athletic equipment. (Board Agenda Request Eddie Garcia/Board Support Denise Garza)

XII. CLOSED MEETING:  as pursuant to the Texas Government Code Sections: 551.071, 551.072, 551.074, 551.082, and 551.084.

XII.A. PERSONNEL MATTER(S):

XII.A.1. Presentation, acceptance and approval of Retirements. (19)

XII.A.2. Presentation, acceptance and approval of Resignations. (21)

XII.A.3. Personnel Update with Superintendent (Dr. Jesus H. Chavez)

XII.A.4. Recommend approval of personnel for the 2023-2024 school year – Coordinator, TIA. Subject to receipt of all outstanding documentation.

XII.A.5. Recommend approval of personnel for the 2024-2025 school year –Assistant Band Director. Subject to receipt of all outstanding documentation.

XII.A.6. Recommend approval of personnel for the 2024-2025 school year – License Specialist in School Psychology. Subject to receipt of all outstanding documentation.

XII.A.7. Recommend approval of personnel for the 2024-2025 school year – Nurse. Subject to receipt of all outstanding documentation.(5)

XII.A.8. Recommend approval of personnel for the 2024-2025 school year – ROTC Instructor. Subject to receipt of all outstanding documentation.

XII.A.9. Recommend approval of personnel for the 2024-2025 school year – Speech Language Pathologist. Subject to receipt of all outstanding documentation.

XII.A.10. Recommend approval of personnel for the 2024-2025 school year – Speech Language Pathologist Intern. Subject to receipt of all outstanding documentation.

XII.A.11. Recommend approval of campus professional staff for Probationary contracts for the 2024-2025 School Year.

XII.B. ATTORNEY CONSULTATION

XII.B.1. Staff Attorney

XII.B.1.a. Discussion, consideration, and possible action regarding settlement of Professional Employee (A.E.).

XII.B.1.b. Discussion, consideration, and possible action regarding settlement of Professional Employee (Z.F.).

XII.B.2. Board Attorney:

XII.B.2.a. Legal Update with Board Counsel.

XII.C. INTRUDER DETECTION AUDIT REPORT:

XII.C.1. Discussion of the intruder detection audit report findings. 

XII.D. INTERNAL AUDITOR CONSULTATION

XII.D.1. Discussion of Internal Audit Department Proposed Audit Plan for the period of July 1, 2024 to June 30, 2025.

XII.D.2. Status of past, ongoing and completed Board approved audits.

XII.E. BOARD SELF-EVALUATION.

XIII. REAL PROPERTY(S):

XIII.A. The Board of Trustees may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property. Tex Gov’t Code §551.072.

XIV. BOARD RECONVENES - Board action on agenda items discussed in Executive Session.

XIV.A. Recommend approval of the Audit Plan for the period of July 1, 2024 to June 30, 2025.

XV. Announcement(s):

XVI. Adjournment.