November 12, 2018 at 7:30 PM - Board of Education Regular Meeting
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1. Declaration of Intend – Open Meetings Act
Discussion:
The regular November meeting of the Sumner-Eddyville-Miller School District Board of Education will be held on Monday November 12, 2018, at 7:30 P.M., in the School Library, 205 East 2nd Avenue, Sumner, NE 68878.
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2. Call to Order
Discussion:
Notice of the meeting was posted on November 8th, 2018 in the Villages of Sumner, Eddyville and Miller and posted to the SEM Mustang school web site and over the school reach s notification system for the board meeting to be held on November 12th, 2018 at 7:30 p.m. Availability of the agenda was communicated in the published notice. All proceedings hereafter as shown were taken while the convened meeting was open to the attendance of the public. This meeting conducted in accordance with the Open Meetings Act, Chapter 84, Article 14 posted in the School Library.
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2.1. Pledge of Allegiance
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2.2. Roll Call of Members
Discussion:
All board members present.
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2.3. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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2.4. Members Questions, Comments, Concerns, Communications and Reports.
Discussion:
NO comments or visitors to speak
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3. Recognition of Visitors/Public Forum
Discussion:
Visitors present were: Barb Ibach, Lois McKenzie and Chris Reiter.
No questions or comments from the public. |
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3.1. Recognition of Newly Elected Board Members
Rationale:
Buffalo Country has not yet certified their voting results, and there are around 200 provisional votes to be certified. With today (Monday) being a holiday they will not meet until Tuesday the 13th. At the time of this posting, and likely at the time of the BOE meeting, we may not have certified election results.
Reminder: December 17 -- Special Board Meeting for All members including newly elected members, and exiting members. NASB - Marcia Herring will go through board duties and relationships
Discussion:
Buffalo County has not certified their voting results at the time of the meeting, therefore the final count will not be announced until after Tuesday Causas.
New members will be encouraged to attend the Special Board meeting December 17 with Marcia Herring present to go through duties of a board member at 7:30 p.m. |
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4. Consent Agenda
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4.1. Approval of Minutes
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4.2. Approval of the Monthly bills, Claims and Payroll
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4.3. Approval of Treasurer’s Report and Budget Report.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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5. Administrative Report
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5.1. Principal's Report
Discussion:
Questions from the board were discussed with ideas for broadcasting the winter sports.
The survey mentioned in the Principal report about the average grades of several districts was concerning that SEM was low. in Science and Math scores.
Attachments:
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5.2. Superintendent's Report
Discussion:
Mr. Finkey's report was an outstanding executive presentation , State Board of Education conference will be starting Wednesday ,Thursday and Friday this week,
Attachments:
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6. Personnel
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6.1. Resignation/Retirement of Lawana McFarland
Rationale:
Executive Summary:
Shortly after the 2018 Audit was completed I was approached by Lawana about the idea of her retiring. Then on November 1 Lawana provided me with a letter of resignation (attached). It is my sad duty to inform the board that after 30 years of dedicated service to the district, Lawana will be retiring at the end of the 2018 calendar year to be with her family and enjoy so very well deserved retirement time. Her service will be missed by everyone in the district and community. She had play a very valuable role in the last 30 years, and we all owe her a great deal of gratitude. Where we can replace the employee, we can not replace the person. The advertising process began on November 2nd and will remain open until the position is filled. Lawana has graciously agreed to finish out 2018 if needed
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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7. Business Items
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7.1. Consideration of Purchase of Suburban for Transportation Fleet
Rationale:
Executive Summary:
The board asked for information about adding a suburban(s) to the transportation fleet. We have contacted venders in our area and have three different responses.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Bids for a suburban for transportation fleet were discussed. Used Suburbans were looked at ,but very few were not as good as the NEW one found at Husker Auto in Lincoln.
Specs are all similar. but the Lincoln dealer has the Fleet advantage ... with warranty. Transportation expense is a depreciable item and we can take out of the depreciation fund or the general fund transportation budget line item.
Attachments:
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7.2. Consideration of Purchase of Transport Trailer
Rationale:
Executive Summary:
There are several programs within the school that would benefit from the use of a school owned enclosed trailer. Most recently the one-act play used a trailer for transport to their performance in Elm Creek. Other groups who have used a trailer in the past include the FFA/AG dept., Band and various sports groups. In addition to these groups, there have been several items that we have had to make multiple trips with the van or vans that would the trailer would save time and gas. The trailer would be contingent upon the purchase of a suburban to tow it with.
Discussion:
Motion to purchase a transport trailer will be tabled for motion until December school board meeting and was refered to the transportation committee.
Attachments:
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7.3. Consideration of Approval of Anna Harder as a Local Sub.
Rationale:
Executive Summary:
Local Subs need to have their initial and renewal certificates renewed by NDE. NDE requires the recommendation from district superintendent, which I have attached, and then the board acceptance as a local sub. It would be my recommendation for the board to Recognize Anna Harder as a local sub for the SEM school district.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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7.4. Consideration of Sealed bids for surplus shop items
Rationale:
Executive Summary:
Mrs. Wolfinger identified three items that were no longer being utilized or have been replaced in the shop area as surplus. Mrs. Wolfinger provided information for posting and the items were posted on the website and our FB page. We did receive sealed bids for the items. It is the teachers request, and my recommendation that we accept the highest offer to increase working space in the shop which will be a positive safety step.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Sealed bids were opened for the identified three items no longer being utilized or have been replaced in the shop area as surplus. The folowing items were purchased.
Table Saw ----110,00 James Beavers Planer -- 140.00 James Beavers Radial Arm Saw 76.00 -- Randy Pierce |
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7.5. Consideration of removing Cynthia Wendall from the associated SEM checking accounts.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion Items
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8.1. Consideration of JUUL/VAPE policy
Rationale:
Executive Summary:
I have included a notification and article from our school attorney (KSB LAW) on a new issues facing schools. The article and their update explain the issues well, so I won't get into a lot of detail about this. However, I would like to comment that SEM has already had this situation arise. The implementation of this policy does not change the boards stance on tobacco, tobacco use, e-cigarettes or vaping, but what is does do is to clarify through school policy that all materials dealing with LUULING or VAPING will not be permissible on school grounds, or at any school activity or on any school vehicles owned or operated by SEM.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Post a proposed policy on JUUL/VAPE to be acted on at the next school board meeting and an educational meeting with the parents of the communities to explain this new device confering Karen Haase at the school board confention .
Attachments:
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8.2. Consideration of Competition Gym Bleachers
Rationale:
Executive Summary:
The board has request information about potential replacement of the bleachers in the competition gym. We have request from several venders information about the costs, and at this time have only received one copy. The only estimate we have at this time is fro Combined Building Specialties from Sioux Falls. SD of $82,524.00 Recommendation: I would recommend having a representative get information during the upcoming State Convention about new bleachers. In the years prior, there has been gym specialists at the convention, and often they have special convention pricing. I would then recommend presenting that information at the December 2018 BOE meeting. I would be willing to serve as the representative if that is the wishes of the board.
Discussion:
New Bleachers were discussed and more information will possibly be abstained at the school board convention this week.
Attachments:
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8.3. Negotiations 2019-2020
Rationale:
Executive Summary:
In late October the Educators Health Alliance (EHA) provided Nebraska school districts with the rate changes for the 2019-2020 school year. If you remember, there was a 0% increase for the 2018-2019 school year. For the up coming year, the cost of health insurance will increase to 5.2 % and Dental rates to 1.0% giving the overall increase of 4.99% The deductible would go from a current cost of $900.00 to $850.00. On behalf of the BOE, I met with Mr. Bosak, representing the SEM-EA on October 29, 2018 to share current information, and the projections I have obtained from NorthStar (sparq data). I have attached the 2018-2019 Negotiated agreement as a reference if you are inquiring about last year. Time Frame:
Attachments:
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8.4. Discussion on purchase of land for Weight Room site and the options to the district.
Rationale:
Executive summary:
The board may wish to move to executive session to discuss this time.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
NO more further options on this purchase but discussion has been done. A bid offer on the area needed at this time is in consideration. A lot in the village of sumner was not determined at this time but a $5,000.00 bid will be offered at this time.
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8.4.1. Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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