January 11, 2016 at 12:00 PM - Board of Education Regular Meeting

Discussion:  Notice of the meeting was given in advance thereof by publishing in the Beacon Observer on January 7, 2016 for the meeting to be held on Monday, January 11, 2015. The notice was simultaneously given to the members of the Board of Education and a copy of their acknowledgment of receipt of agenda was emailed to the members of the Board of Education. All proceedings hereafter as shown were taken while the convened meeting was open to the attendance of the public. This meeting is conducted in accordance with the Open Meetings Act, Chapter 84, Article 14.

Discussion:  The meeting was called to order at 12:03 p.m. The Pledge of Allegiance was recited, roll call taken and everyone was reminded of the Open Meeting Law posted in the library.

Discussion:  SEM students Sage Williams and Thomas Schwartz were present to discuss and explain a mentoring program called FRIENDS they would like to implement once a week at SEM.

Discussion:  Matt Hothem representing the SEM School Foundation informed the board that the foundation committee is making plans for the banquet to be held April 9th,2016. The foundation has recently helped purchase IPad mini's for 1st - 6th grades, purchased 100 hot lunch trays,will help with girls BB uniforms, paid entry fees music and approved to help with technology purchases in the near future.

Discussion:  No visitors present.

Discussion:  SEM 2017 Committees as as follows: Building and Grounds: Berg, Burden, Beattie Transportation: Berg, Hothem Negotiations: Glatter, Burden, Beattie Board Policy: Berg, Williams Americanism: Hothem, Glatter, Burden Teaching& Learning: Berg, Williams, Beattie

Discussion:  Superintendent’s Report January 2016 ? Moving to paperless (Reduction of dependence on paper & coping) o The cost of paper and printing is becoming more and more expensive I am looking for way to cut some of our expense. One area is in our new letter. I am considering making the new letter digital. ? Monthly cost, (yearly cost) • Ink: $72.92 ( $ 729.20) • Envelopes: $58.96 (589.60) • Postage: $80.25 (802.50) • Paper cost: $3.00 per page, average news letter is 6 pages ? therefore $18.00 ($180.00) ? Totals $229.85 per month, or $2298.50 per year. ? Extended Day on Teaching contract. o Currently we have a few teachers who are on extended contracts for reasons I cannot justify. Currently we pay out over $10,000 in extra days added to the contract (this does not include the principals contract). I feel that the only staff member that is in need of extra days added to their contract is the guidance councilor. I can justify this because of the work on scheduling, and registration. ? 5 days at the end of the semester and then 5 days at the beginning of the semester will be sufficient in covering this need. ? Programs with extended days • Music (10) $3,000 • Vocational Ag (20) $6,000 ? Concerns & Consistency • Accountability for days • Both programs are extra duty in which the sponsor is already being compensated for. • Should all extra duty sponsors be paid for summer work? o Coaches ? Principals Evaluation o I have completed Mr. Schmidt’s 7-12 principal’s evaluation and we have discussed the vision of the administration as we move forward. ? Negotiations: o Negotiations were complete and agreed upon by the teachers union. However, it has been just recently indicated that the insurance policy will no longer have a $750.00 deductible option. I have presented the information to the teachers with my recommendation of developing a percentage for deductible reimbursement verses a flat dollar amount in the event that this particular issue arises again in the future. ? Currently in the 2015-2016 contract teachers will receive $500.00 reimbursement with documented expenses. ? From a percentage standpoint that is 67% of the deductible. ? With a $600.00 deductible that would be $400.00 ? With a 900.00 deductible that would be $600.00 • Premium cost Coverage $600 $900 Single $593.71 $562.95 Emp & Child $1,098.39 $1,041.47 Emp & Spouse $1,246.80 $1,182.19 Family $1,674.14 $1,587.39 Coverage $600 $900 Single (6) $3,562.26 $3,377.70 Emp & Child (1) $1,098.39 $1,041.47 Emp & Spouse (7) $8,727.60 $8,275.33 Family (15) $25,112.10 $23,810.85 Coverage $600 $900 Single (6) $42,747.12 $40,532 Emp & Child (1) $13,180.68 $12,497.64 Emp & Spouse (7) $104,731.20 $99,303.96 Family (15) $301,345.20 $28,5730.20 Reimbursement $600/$400 $900/$600 If all claim $11,600 $17,400 My recommendation would be to look at the $900.00 deductible. ? Technology o We have or will soon have all grade levels through their digital citizenship curriculum and be ready to implement the next steps in our technology plan. ? Next step: • Purchase computer hardware for students o Needs: ? 160 Chrome books (4-12) ? Ipads (K-3) ? 32 Chrome books staff • Estimated Cost o Chrome books (160) @ $200.00 ($32,000) o Google Console (140) @ $26.00 ($5,200) o Go Guardian (80) @ $25.00 ($2,000) o Ipad (60) @ $90.00 ($5,400) ? ESTIMATED TOTAL $44,600 o I have been in contact with Mr. Hothem as the represented for the foundation and they are willing to help with some of the cost of the new technology. They will decide on a specific amount at an upcoming meeting. ? Upcoming Events o Legislative Issues Conference, Budget and Finance Work Shop – 1/31 & 2/1/16 o Parent Teachers Conference 2/8/16

Discussion:  Business Itme 8.a. was tabled until the February School Board Meeting.