January 5, 2026 at 7:30 PM - Board of Education Regular Meeting
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1. Call to Order and Roll Call
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2. Notice of Open Meeting Act - Posted
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3. Motion to excuse absent board members
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4. Pledge of Allegiance
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5. Election of Officers
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5.1. Election of Board President
Action(s):
No Action(s) have been added to this Agenda Item.
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5.2. Election of Board Vice President
Action(s):
No Action(s) have been added to this Agenda Item.
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5.3. Election of Board Treasurer
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Approval of the agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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7.1. Hold for discussion and for possible action approval of the following items:
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7.1.1. Minutes of prior meeting(s)
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7.1.2. Treasurer's Report
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7.1.3. Receipts
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7.1.4. Expenditures
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7.1.5. Claims for Payment
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8. Public Comment:
Discussion:
None
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9. Reports
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9.1. Committee:
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9.1.1. Policy
Discussion:
Committee met 12-22-25 to discuss the policies listed below in the agenda. Shonerd reviewed the additions and updates to each.
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9.1.2. Building and Grounds
Discussion:
Committee met 1-5-26 to discuss bids received for the Exeter building demolition. Broken Arrow submitted a bid of $306,780 and Lincoln Demolition submitted $275,620. Bartels contacted both companies to discuss their bids. The main difference was the estimate on landfill disposition, and both said their billings would be based on actual costs. More research will be done on the two submitted bids, and this will be discussed further at the next board meeting. The committee also briefly discussed HVAC Rooftop unit replacement.
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9.2. Administration
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9.2.1. Elementary Principal's Report
Discussion:
Mrs. Kroll discussed the activities at the elementary school. Administration has organized a School Improvement Team with an emphasis on improving writing skills K-12. Winter MAP testing has been completed.
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9.2.2. Secondary Principal's Report
Discussion:
Mrs. Stutzman reviewed the activities of the first semester. She reflected on the many positive outcomes of the first semester of our new school. School year improvements, activities, and transportation all have impacted by the consolidation, and she feels our staff has risen to the challenge.
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9.2.3. Superintendent
Discussion:
Mr. Anderson discussed upcoming NRCSA conference, strategic plan work session, and work based learning updates. Fitness Center in Exeter is now open for use.
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10. Discussion Items
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10.1. Consolidation Discussion
Discussion:
Strategic Plan discussions for the new district will continue. Pfeiffer and White attended a recent SRC Conference meeting. This has begun the process of adding those teams to our regular season scheduling.
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10.2. Superintendent Goal Setting
Discussion:
Erdkamp reported that he and Tuttle met with Mr. Anderson this afternoon to review his annual evaluation. Goal setting may include Organizational Leadership, Culture and Communication; Educational and Professional Leadership; and Mission, Vision and Goals. Mr. Anderson will draft his final ideas for three goals, and the Board members will also submit ideas. They will be compiled, and voted on at the next monthly meeting.
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11. Action Items
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11.1. Approve to elect Michele Johnson-Clouse as Secretary
Action(s):
No Action(s) have been added to this Agenda Item.
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11.2. Approve Michele Johnson-Clouse and Derek Anderson as being authorized to transact all business for the school district.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.3. Approval to recognize the Friend Sentinel and/or Lincoln Journal Star as the newspaper of record for the school district.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.4. Approval to appoint Perry Law Firm as legal counsel to the Board of Education
Action(s):
No Action(s) have been added to this Agenda Item.
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11.5. Approval to appoint Citizens State Bank, Generations Bank and Farmers and Merchants Bank as official depositories of record for the school district.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.6. Aprrove the retirement of Jim Pfeiffer effective at the end of the 2025-26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.7. Approval of Superintendent goals for the next evaluation cycle.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.8. Consideration and possible action and review of policies 3131, 3132, and 8151.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.9. Approve the creation of policy 4300 - Hiring Process.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.10. Approve the EMF Master Agreement for the 2026-27 and 2027-28 school years.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Next Meeting
Discussion:
Next meeting will be February 9th at 8:00 pm at Exeter Site.
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13. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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