Public Meeting Minutes: January 5, 2022 at 6:30 PM - Regular Meeting

I. 6:00 P.M. Open Forum: Jenny Evens, Julie Wendroth, Mark Messman

II. Call meeting to Order @ 6:30

Description:

III. Pledge of Allegiance

Description: Following the Pledge, the Board Chair will welcome staff and guests to the meeting

IV. Seat new board member and administer the Oath of Office -attached

V. Approval of the Agenda

VI. Consent Agenda

VI.A. Minutes -attached

VI.B. Personnel Actions -attached

VII. Finance

VII.A. Approve bills -attached

VII.B. Monthly enrollment update -attached

VII.C. Approve Fund 18 Fiduciary Account for Eden Valley Food Shelf Fundraiser

VII.D. Resolution for Acceptance of Gifts - attached

VIII. Board Business

VIII.A. Annual Organizational Meeting and Elections calling for:

Board Chair
Vice Chair
Clerk
Treasurer

Description: First, election of the board chair who will preside over the remainder of the meeting. Start with 3 calls for nominations, if no additional nominations the chair will close nominations. If more than 1 nomination, an open vote will be taken. If only 1 nomination the chair will identify and award the single nominee.

Follow the same procedure to elect a vice chair, clerk and treasurer.

Elected officers and members will be recorded and information provided to the County Auditor.

VIII.B. Recommendation to approve the 2022 Open Forum schedule -attached

VIII.C. Recommendation to approve the designations and assignments to the following depositories and authorities

District Funds - Farmers and Merchants Bank of Eden Valley
Payroll and Financial Accounts Payable - Chair, Clerk, Treasurer
Money Market - Accounting Clerk, Business Manager, Superintendent
MSBA Liquid Asset Funds - Business Manager, Superintendent
Electronic Transfers - Payroll Clerk, Business Manager, Superintendent

VIII.D. Recommend the designation of Ratwik, Roszak & Maloney, P.A. Brooklyn Center, MN as ISD #0463 Legal Counsel

VIII.E. Review and then recommend approval of the 2022 Board Member Compensation rates -attached

VIII.F. Review and then recommend approval of the 2022 Board Member committees and assignments -attached

VIII.G. Review and then recommend approving the 2022 Board Member's elected terms and contact information -attached

VIII.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2022 -Statute attached

VIII.I. Review of resources for board member development and established practices -attached

VIII.J. Discuss the need, implementation parameters, and second semester incentives to be considered as we're challenged with workforce shortages, potential burn-out, and COVID-19 related illness. Certified Union President, Jayna Ruprecht will provide staff related feedback.

Description: Considerations for ESSER Funds:

Base/flat rate of retention pay for each of the 75 certified teaching staff, and 53 classified staff
Increase comp time rate of pay to $50 for giving up prep time to cover another class (not to exceed 1 per day)
Base comp time rate of $33 offered to staff for combined classes, and when Para support is pulled/rescheduled
Early release (1:00/1:15) Feb, March, April, May (not to exceed 8 hrs.) Early parent notification and school childcare options available
1/2 year overload stipend for all SPED teachers who have been understaffed the entire year

VIII.K. Discuss the current status of the OSHA ETS, review the "emergency" language of policy #208, and consider proactive measures of approving Policy #491 ETS Vaccination or Testing and Masking -attached

IX. Board Member Updates and Reports

IX.A. Superintendent Report

Description: Mark will provide updates on mid-year events: staff development, covid, OSHA ETS, facilities, initiatives, and other district level business

IX.B. Elementary Principal Report

IX.C. Secondary Principal Report

X. Other Business

XI. Items to be considered at the next meeting

Assumptions and projections used in creating a revised budget
Adopt a revised budget
Covid and transmission rates

XII. Adjourn the meeting

January 5, 2022 at 6:30 PM - Regular Meeting

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