June 26, 2015 at 4:00 PM - Superintendent's Weekly Update to the Board of Education

Description: 
Bond funds were received on Wednesday, June 24th.  PMA has started the process of investing the funds, which may take up to a few weeks to complete.  Investments are made according the construction draw schedule that was provided by ARY and reviewed by Winkelman and the district.  A total investment portfolio will be provided to the board when all funds have been invested.

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The teachers are available to meet again for negotiations on July 14 at 4:00 PM.  They have been working on our offer with a few minor tweaks of their own.  We should be able to have this wrapped up before the start of the school year 

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Please see attached Winkelman's schedule for the elementary gym remodel.  This will be so nice to have finished in time for our students returning in the fall.

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I will be attending a site review meeting at ARY on Monday, June 29 at 10:30 AM.  We'll discuss our budget with respect to the various site solutions incorporated into the project.  Included in our discussion of items that affect the budget, as well as other pertinent issues will be the following:

 1.  Irrigation of various areas
 2.  Storm water solutions including basins and underground storage.  Discussion of other options.
 3.  Solid barrier at outfield of new softball fields.
 4.  Fuel tank removal.
 5.  Existing pump/well abandonment and/or removal.
 6.  Alternates for bidding.
 7.  Work in Hawthorn and scheduling street shutdown.
 8.  Removal of various shed type buildings.
 9.  Review of site lighting.
10. Retaining wall in Bid Package #1 and budget for this.
11. Other items as needed.

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Please see attached minute notes from the initial concept design meetings for technology, low voltage, and Cafetorium lighting and sound. 

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Minnesota-Wisconsin GameTime is one of two playground companies Phil and I have been working with to design a preschool and kindergarten playground area.  The attached pictures are samples of work in progress.

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Webber Recreational Design, Inc. is the second of two playground companies we're working with on playground designs.  You'll see attached thoughts/ideas for a two step phased in master plan.  We need to prepare for and accommodate preschool and kindergarten students immediately.  Then, someday when the entire elementary school is moved over we'll complete phase II. 

Description: 
We're working with ARY and Winkelman on the roof replacements for our existing buildings.  I thought you may be curious the last time different areas of each building were replaced.   

Please find attached a document illustrating the history of when we replaced our elementary roofs.

1.  The number inside each separate colored area is the age of the building.  For example, the light blue area was built in 1965.

2.  Under “Roofing Dates” it tells us when the roof for that colored are was last replaced.  For example, the light blue area was replaced in 2004.

Unfortunately, it’s not all that simple.  The one exception is the light green area for classrooms 128-139.  These classrooms were replaced in 2011.  The other light green area for classroom 119 was replaced in 1986.

Other important info:
1.  The pink area is a rock roof
2.  The dark green area and light green area for classroom 119 are built up roofs AKA pitch and tar
3.  All other areas are adhered roofs

Please find attached a document illustrating the history of when we built & replaced our MS-HS roofs.

1.  The red areas were built in 1996 and are the original ballasted roofs
2.  The blue areas were built in 1971 and ALL of it was replaced with an adhered roof in 1997.

There was extra money remaining in the construction budget to replace the roofs in the blue areas.

Description: 
Please see attached the weekly bills for your approval.