Public Meeting Minutes: August 10, 2020 at 7:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance.

Discussion: Meeting called to order by Board of Education President Maahs.

2. Announcement of the Open Meetings Act Posting

3. Public Comment

Discussion: No public comment was requested during the meeting.

4. Discussion Items- Committee Reports

Discussion: Discussion about roofing projects, bond refinancing, and Americanism committee update.

4.1. Bond Refinancing Discussion

Discussion:

Jay Spearman was present for the meeting and passed out a packet for the board to review.
Discussion revolved around the potential savings involved in refinancing current "callable" bonds and the different types of refinancing available. Two options were presented (a standard and a more aggressive) approach to refinancing the bonds.
The first set of bonds would be available to refinance in December, but the board could adopt a resolution at the September board meeting in preparation for possible refinancing.
Discussion also occurred regarding current and future interest rates (rates are currently at historic lows).

4.2. Tremco Roofing Warranty Update

Discussion:

James Wolfsohn gave a presentation (via Zoom) on the current state of our district roofing projects.
Our roof projects are now complete and under warranty from Tremco.
This warranty provides the district with annual "on site" inspections to maintain proper maintenance and repairs and extends the life cycle of the roofs.
Mr. Wolfsohn stated that our district roofs are in good shape and used the attached document to visually demonstrate the repairs completed.

Attachments: (1)

District OR1 Close Out Report AUG2020

4.3. Americanism Committee Update

Discussion: Discussion about the composition of the Americanism committee and the requirement that the committee must meet at least two times during the school year.
Plans are in place for the committee to meet once first semester and once second semester.

5. Consent Agenda

Action(s):

Motion Passed:

Motion to approve the consent agenda as presented. Passed with a motion by Doug Church and a second by Brandon Desh.

Royal: Absent
Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea

No Action(s) have been added to this Agenda Item.

Discussion: No discussion on the consent agenda items.

5.1. Approval of minutes of previous meetings

Discussion:

Official Board of Education minutes are available on the district web site at www.districtor1.org

Attachments: (2)

5.2. Financial Report

Attachments: (3)

5.3. Approval of Claims/Payment of Bills and Payroll

Attachments: (1)

District OR1 Financial Report and payroll.August 2020

5.4. Certificated/Classified Hire(s)/Reassignment(s)/Resignation(s)

5.5. Olson Foundation progress report

Discussion:

Brandon Desh updated the board on the "punch list" visit on Thursday, July 23rd.
Nemaha Construction will work with subcontractors to finish the identified "punch list items" Examples of "punch list" items were: cracked concrete, drainage systems, handrails that still need to be installed, backstop netting, re- seeding of certain areas, door locks, and electrical issues.
The "punch list" should be completed sometime this fall. Brandon also stated that the sidewalks north of the high school are pretty well finished.
Discussion centered around the tentative date for project turnover to the school district, maintenance agreements. ambulance and medical personnel locations at events, project signage, equipment that will be utilized to protect the track.
A community member also had a question about signage near the sidewalk to the north of the high school.

Attachments: (1)

Sports Complex Site and Electrical Punch List 072820 (1)

6. Administrative Reports

Discussion:

Administrative reports are available in their entirety at: https://meeting.sparqdata.com/Public/Organization/174

Building administrators reviewed the reports for the board.

Discussion centered around the number of 6th grade students staying in the district as they moved into the high school, remote learning questions, and grant awards from various foundations (Bennet and NCF).

6.1. Superintendent's Report

Attachments: (1)

Superintendent Report. Narrative. August 10.2020

6.2. High School Principal

Discussion: Mr. Johnson gave the high school report. No further discussion occurred.

Attachments: (1)

August Board Report 2020 (1)

6.3. Elementary Principal

Discussion: Ms. Walter was present to give the elementary school report. No further discussion occurred.

Attachments: (1)

elementary.boardreportAugust20 (2)

6.4. Activities Report

Discussion: Mr. Johnson was present to give the activities report. No further discussion occurred.

Attachments: (2)

7. Action Items

7.1. "Phase V" Superintendent Evaluation Document

Action(s):

Motion Passed:

Motion to make a change to the superintendent goal document.Section # 1. Bullet point # 3. under Remove the words "and" and "BOE". Passed with a motion by Clayton Maahs and a second by Brandon Desh.

Royal: Absent
Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea

No Action(s) have been added to this Agenda Item.

Discussion: Board President Maahs deferred action item protocol responsibilities to board member Church so that Maahs could make a motion to amend the wording in the superintendent evaluation document. The suggestion from Maahs was to amend the specific wording in Section # 1- Communications and Relationships, bullet # 3 of the document. Motion to change the specific wording to remove the words: and BOE

The new wording in bullet # 3 in section #1 would now read. Create a schedule for superintendent building visits that includes sharing goals and be open for feedback.

Attachments: (1)

DISTRICT OR1.Superintendent Performance Objectives and Evaluation Instrument. For board approval. 2020.2021.updated 8.7.2020

7.2. Presentation, discussion and or official action with regard to the Olson Foundation Project for the construction of certain improvements on property of the School District and Village for athletic and recreational facilities to benefit the Palmyra, Nebraska Community (Project) to approve the Applications for Payment and billing statements related to the Project, including, but not limited to the cost of the legal services, architectural design and planning, and site preparation costs

Action(s):

Motion Passed:

Motion to approve the Olson project bills Passed with a motion by Doug Church and a second by Brandon Desh.

Royal: Absent
Calfee: Yea
Church: Yea
Desh: Abstain
Gee: Yea
Maahs: Yea

No Action(s) have been added to this Agenda Item.

Discussion: Discussion centered around final costs to close the project (retainage % and upcoming project costs) and specific items yet to be completed.

Attachments: (2)

7.3. Student and Staff Handbook Covid Related Additions

Action(s):

Motion Passed:

Motion to approve the student and staff handbook COVID additions. Passed with a motion by Doug Church and a second by Jaimi Calfee.

Royal: Absent
Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea

No Action(s) have been added to this Agenda Item.

Discussion: Discussion centered around rules and consequences for not wearing masks and reasonable enforcement of the new procedures.

Attachments: (2)

8. Board of Education Development

8.1. Return to School Plan Update

Discussion: The updated plan for "Return to School" Plan. updated July 31, 2020 is located on the school website.
Discussion centered around summarizing COVID related school procedures and remote learning options.

Attachments: (2)

9. Topics for Next Month's Agenda:

Budget Development

10. Closed Session

Discussion: No closed session this month.

11. Adjournment.

Discussion: The next regular board meeting will be Monday, September 14, 2020 at 7:00 p.m. in the media center at the high school. The meeting was adjourned at 9:17 p.m

A board work session on budget development will also be held Wednesday, August 26th at 7:00 p.m. at the high school in the media center. This work session will be discussion only in preparation for the September meeting.

August 10, 2020 at 7:00 PM - Board of Education Regular Meeting

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