July 13, 2016 at 7:30 PM - Board of Education Regular Meeting
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1. Call to Order
Discussion:
The meeting was called to order at 7:30 p.m.
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2. Open Meetings Act Posting
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3. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board member Steward asked to revise the minutes of June 13, 2016 public comment section to include the alumni association as a part of the request to preserve the cornerstone of the 1935 building.
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3.1. Approval of minutes of previous meetings
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3.2. Approval of Claims/Payment of Bills and Payroll
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3.3. Certificated/Classified Hire(s)/Reassignment(s)/Resignation(s)
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3.4. Financial Report
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4. Public Comment
Discussion:
Janine Theiler thanked Board members for their support of education noting the fact that she is impressed with the Board and their professionalism always maintaining interest for our students often in the face of adversity. In addition Mrs. Theiler wished to express that there is a wealth of support for our school in the community. Craig Bolz read an article regarding Farragut schools and their dissolution as a result of overspending. He complemented the board and the work at Bennet asking the Board to consider options if Palmyra comes in over budget.
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4.1. PUBLIC NOTICE is hereby given, in compliance with the provisions of State Statute Section 13-511, that the governing body will meet on the 13 day of July, at 7:30 p.m. o’clock at Palmyra High School for the purpose of hearing support, opposition, criticism, suggestions or observations of taxpayers relating to amending the Special Building Fund budget which was originally adopted on the 14 day of September, 2015. The proposed amendment to the adopted 2015-2016 budget is for the purpose of modifying only the Special Building Fund due to unforeseen circumstances resulting from the issuance of bonds. Current costs reflect the issuance of bonds to accommodate the necessary construction expenditures. The originally adopted budget of expenditures cannot be reduced during the remainder of the current fiscal year to meet the need for additional money because of construction costs. This amendment will not affect the 2015-2016 tax request. The budget detail is available at the office of the
Discussion:
The hearing was opened at 7:31 p.m.
The hearing was closed at 7:45 p.m.
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4.2. In compliance with the provisions of State Statute Section 79-2,133, 134 the board of education provides this time for the purpose of hearing support, opposition, criticism, suggestions or observations regarding Policy 504-18 Student Fees.
Discussion:
The hearing was opened at 7:31 p.m.
The hearing was closed at 7:45 p.m.
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4.3. In compliance with the provisions of State Statute Section 79-2,531 79-532, 79-533, the board of education provides this time for the purpose of hearing support, opposition, criticism, suggestions or observations regarding Policy 1005.03 Parental Involvement.
Discussion:
The hearing was opened at 7:31 p.m.
The hearing was closed at 7:45 p.m.
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5. Administrative Reports
Discussion:
Superintendent Hanger provided information for the Board of Education.
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5.1. Superintendent Report
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6. Discussion Items- Committee Reports
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6.1. June Committee meeting information
Discussion:
Board member Steward mentioned the increase in the district bond levy as well as the SECC levy. It was asked to be mindful of the cost to taxpayers. Susan and Kevin as members of the finance committee requested that the district attempt to keep the budget at a 1% increase.
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7. Action Items
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7.1. Presentation, discussion and or official action to approve the 2016-2017 staff Handbooks.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Hanger thanked the board for their time reviewing the staff handbooks and a large amount of policy work this month. Mr. Hanger thanked Board member Steward for meeting to review staff handbook information prior to the Board meeting.
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7.2. Presentation, discussion and or official action to revise Board of Education Policy 802.02 Food Service Prices.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Hanger advised the Board of the Federal requirement to maintain a minimum price in order to receive meal reimbursement. Board member Steward asked to ensure the web site reflects the changes as adopted.
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7.3. Presentation, discussion and or official action to review and revise Board of Education Policy 504.18 Student Fees.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Hanger pointed out the increase in admission to plays and musical productions.
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7.4. Presentation, discussion and or official action to review Board of Education Policy 1005.03 Parental Involvement.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Hanger noted anticipated additions to this policy in coming months.
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7.5. Presentation, discussion and or official action to review Board of Education Policy 504.20 Bullying Prevention.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Hanger thanked staff for their efforts in character education as an integral part of bullying prevention.
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7.6. Presentation, discussion and or official action authorizing the issuance of the Series 2016 Voted General Obligation Building Bonds in an amount not to exceed $9,555,000.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Jay Spearman presented information regarding the issuance of bonds and the resolution as drafted for the Board. Jay also informed the Board that the bonds will be in the market next week. Board members had the opportunity to ask questions of Mr. Spearman in order to obtain information regarding issuance scenarios.
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7.7. Presentation, discussion and or official action to approve amendment to 2015-2016 Special Building Fund Budget.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Hanger explained the need to amend the Special Building Fund due to construction costs and the issuance of the series 2015 bonds.
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7.8. Presentation, discussion and or official action to revise policies 201.05, 204.01, 502.02, 503.09, 504.13, 508.12, 603.01, 606.08, 610.01, 611.01, 904.02.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Discussion regarding policy 504.13 or 504.14 was initiated noting that the policy service had labeled it incorrectly. Mr. Hanger corrected and labeled accordingly noting that
the red-lined version should have referred to policy 504.13. The Board asked to include the original date of adoption and the revised date of each policy in the future. Policy 606.08 will need to be cross referenced with a current manual from the policy service and may require a second reading if it represents a new policy.
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7.9. Presentation, discussion and or official action to approve the First reading of BOE Policy 402.16 Prohibition on Aiding Sexual Abuse.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.10. Presentation, discussion and or official action to approve the First reading of BOE Policy 402.17 Workplace Privacy.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Board of Education Development
Discussion:
Board member Steward informed the board the the August 22 date for the retreat was not available. The Board asked to check on availability for August 29th.
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9. Topics for Next Month’s Agenda
Discussion:
The Board approved a construction meeting date of August 15th at 5:30 p.m. with the regular meeting to follow. Second reading of new policies will be on the agenda.
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10. Adjournment
Discussion:
The meeting was duly adjourned at 9:56 p.m July 13, 2016.
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