January 13, 2025 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Loves Park Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of December 16, 2024

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Evelyn Meeks, Secretary

10.A.1. Next Equity & Social Justice Meeting:  February 5, 2025 @ 4:30 p.m.

10.B. Aaron McKnight, Board member

10.C. Rebecca Carlson, Board member

10.D. Larry Smith, Board member

10.E. Megan Hastings, Board Member

10.E.1. Next Education Committee meeting:  February 5, 2025 @ 4:30 p.m.

10.F. Michael Sterling, President

10.F.1. Next Regular Board Meeting:  January 27, 2025 @ 6:00 p.m.

10.F.2. Next Policy Committee Meeting:  February 5, 2025 @ 4:30 p.m.

10.F.3. Recommendation to approve First Readings of Policy Updates from January 8, 2025 Policy Committee

10.G. Kurt Thompson, Vice President

10.G.1. Next Business Services Committee meeting:  February 5, 2025 @ 4:30 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept September and October 2024 Treasurer's Reports

11.B.4. Recommendation to award bus bid to Central States Bus Sales for five Conventional Style buses at a cost of $681,600 and five Transit Style Front Engine buses at a cost of $795,000, for a total cost of $1,476,600

11.B.5. Resolution providing for the issue of not to exceed $5,750,000 General Obligation School Bonds, Series 2025, for the purpose of altering and reconstructing school buildings and purchasing and installing equipment therein for prevention and safety, energy conservation and school security purposes, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the proposed sale of said bonds to the purchaser thereof

11.B.6. Recommendation to approve a Grant of Easement with Com-Ed for placing electrical poles on Swanson Rd solar project

11.B.7. Recommendation to approve an agreement with Client First Technology Consulting for fiber optic E-rate design and RFP preparation at a cost of $13,570

11.B.8. Recommendation to approve a renewal of IXL Math and ELA licenses for Harlem Middle School for a cost of $2,812.50, paid with HMS budget

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request (FOIA) submitted on January 8, 2025, from Sheri Reid of Smart Procure relative to purchasing records from 10/9/24 to current date and the District's response dated January 8, 2025 with inclusive information

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve First Reading of Policy Updates from January 8, 2025 Policy Committee

13.B. Approve acceptance of September and October 2024 Treasurer's Reports

13.C. Approve Resolution Declaring Surplus Property

13.D. Approve to award bus bid to Central States Bus Sales for five Conventional Style buses at a cost of $681,600 and five Transit Style Front Engine buses at a cost of $795,000, for a total cost of $1,476,600

13.E. Approve Resolution providing for the issue of not to exceed $5,750,000 General Obligation School Bonds, Series 2025, for the purpose of altering and reconstructing school buildings and purchasing and installing equipment therein for prevention and safety, energy conservation and school security purposes, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the proposed sale of said bonds to the purchaser thereof

13.F. Approve a Grant of Easement with Com-Ed for placing electrical poles on Swanson Rd solar project

13.G. Approve an agreement with Client First Technology Consulting for fiber optic E-rate design and RFP preparation at a cost of $13,570

13.H. Approve a renewal of IXL Math and ELA licenses for Harlem Middle School for a cost of $2,812.50, paid with HMS budget

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment