April 24, 2023 at 6:00 PM - Regular Board
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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6. Approval of Board Meeting Minutes: Regular Minutes of April 11, 2023
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7. Awards and Recognitions
Presenter:
Jason Blume, Director of Equity & Community Engagement
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
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9.B. Voided Checks
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9.C. Payroll Voucher(s)
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9.D. Accounts Payable Warrants
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10. Communications and Committee Reports
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10.A. Michael Sterling, President
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10.A.1. Next Regular Board Meeting: May 1, 2023 at 6:00 p.m. & Organizational meeting following
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10.B. Jill Berogan, Vice President
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10.B.1. Next Policy Committee Meeting: June 20, 2023 @ 6:00 p.m.
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10.B.2. Recommendation to approve Second Readings from 2/21/23 Policy Recommendations and 3/13/23 First Readings
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10.C. Evelyn Meeks, Secretary
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10.C.1. Next Equity & Social Justice Meeting: May 4, 2023 @ 4:30 p.m., HHS, Room W-145
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10.D. Kurt Thompson, Board member
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10.D.1. Next Business Services Committee meeting: May 10, 2023 @ 6:00 p.m.
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10.E. Larry D. Smith, Board member
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10.E.1. Next Education Committee meeting: April 25, 2023 @ 6:00 p.m.
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10.F. Sue Berogan, Board member
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10.G. Sharon Ranieri, Board Member
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11. Administrative Reports
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11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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11.A.1. Recommendation to approve Student Travel Requests:
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11.B. Josh Aurand, Chief School Business Official
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11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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11.B.2. Recommendation to approve Facility Requests:
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11.B.3. Recommendation to award Controls bid to Alpha Controls & Services for updated controls at Rock Cut & Windsor Elementary in the amount of $473,344
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11.B.4. Recommendation to approve Guaranteed Maximum Price with Ringland Johnson for the Rock Cut Elementary Gymnasium addition in the amount of $2,325,238
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11.B.5. Recommendation to approve Guaranteed Maximum Price with Ringland Johnson for the Harlem Middle School bathroom renovations and hallway painting in the amount of $581,704
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11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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11.C.1. Recommendation to approve Personnel Agenda & Addendum
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11.C.2. Resignations
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11.D. Dr. Terrell Yarbrough, Superintendent
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11.D.1. Equity Update
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11.D.2. Freedom of Information Act Request (FOIA) submitted by LocalLabs on April 10, 2023 requesting the District's Mission Statement and the District's response dated April 11, 2023.
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11.D.3. Freedom of Information Act Request (FOIA) submitted by S/.Sharmayne Soliman on April 10, 2023 requesting employee information and the District's response dated April 17, 2023
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11.D.4. Freedom of Information Act Request (FOIA) submitted by Janie Jordan of Data Research Partners on April 11, 20 23 requesting information on employee names and locations and the District's response dated April 17, 2023
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11.D.5. Freedom of Information Act Request (FOIA) submitted by Bo Kim of UnionBids.com on April 15, 2023 requesting bid results for 2023 HVAC Controls Upgrade at Multiple Schools and the District's response dated April 18, 2023
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11.D.6. Freedom of Information Act Request (FOIA) submitted by Sheri Reid of SmartProcure on April 19, 2023 requesting all purchasing records from 1/18/23 to current and the District's response dated Apri 20, 2023
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12. Consent Agenda
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12.A. Approve Personnel Agenda & Addendum
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12.B. Approve Student Travel Request(s)
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12.C. Approve Facility Request(s)
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13. ACTION ITEMS
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13.A. Approve Resolution Declaring Surplus Property
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13.B. Approve award Controls bid to Alpha Controls & Services for updated controls at Rock Cut & Windsor Elementary in the amount of $473,344
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13.C. Approve Guaranteed Maximum Price with Ringland Johnson for the Rock Cut Elementary Gymnasium addition in the amount of $2,325,238
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13.D. Approve Guaranteed Maximum Price with Ringland Johnson for the Harlem Middle School bathroom renovations and hallway painting in the amount of $581,704
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14. Announcements and Discussion: Brief Reception for Outgoing Board members will be held in their honor
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15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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16. ACTION ITEMS AFTER CLOSED SESSION
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16.A. Consideration and Possible Action on Employee Discipline 2022-2023-3
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16.B. Consideration and Possible Action on Employee Discipline 2022-2023-4
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16.C. Consideration and Approval Intergovernmental Agreement with Regional Office of Education regarding Food Services
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17. Adjournment
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