August 19, 2024 at 5:30 PM - Regular Board of Education Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:33pm.
Board President conducted the meeting. Staff present: Kris Elmshaeuser, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Administrator Recommendation: Discuss, consider and take all necessary action to approve Board member absences.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Board member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Board member Amy Blaser was absent for personal reasons. Board member Blaser has yet to recite the Oath of Office.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Administrator Recommendation: Discuss, consider and take all necessary action to approve the consent agenda as presented.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. Presentation of Bills #78243 through #78382 totaling $1,143,430.86
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total: $1,143,430.86 - Bills #78243 through #78382 General Activity Fund total: $0
Attachments:
()
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5.3. Presentation of Bills #78383 through #78523 totaling $1,105,113.42
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$1,105,113.42 - Bills #78383 through #78523 General Activity Fund total: $0
Attachments:
()
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5.4. Reading of Article IV, Section 5, C Weapons
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.5. Reading of Article IV, Section 5, D Civility
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.6. Reading of Article IV, Section 5, E Professional Boundaries Between Employees and Students
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.7. Reading of Article IV, Section 5, F Visitors to Employees
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.8. Reading of Article IV, Section 5, G Other Employment
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.9. Mileage Reimbursement Rate
Speaker(s):
Board President or designee
Rationale:
There has been no change to the IRS mileage rate as of August 1, 2024.
Article III, Section 4, D: Coffee Act Policy (Reimbursable Expenses) Reimbursement of Expenses. The ESU will pay the registration costs, tuition costs, fees or charges for attendance by Board members at such approved functions. The ESU will pay mileage at the rate allowed by law (that is, the rate established by the Department of Administrative Services) or actual travel expense if travel is authorized by commercial or charter means. The ESU will pay meals and lodging at a rate not exceeding the applicable federal rate unless a fully itemized claim is submitted substantiating the costs actually incurred in excess of such rate and such additional expenses are expressly approved by the Board. For employees and volunteers, the ESU will pay costs and make reimbursements in the same manner as provided above for Board member attendance, unless otherwise established by policy, Board action, contract, or negotiated agreement. This is a consent item. |
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5.10. Disposal of Inventory
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.11. 2024-2025 Nebraska Rural Community Schools Association (NRCSA) Dues
Speaker(s):
Board President or Designee
Rationale:
The Nebraska Rural Community Schools Association is a non-profit organization dedicated to serving the needs of rural schools and communities. Since 1981, NRCSA has been committed to protecting the well-being of public education and implementing its mission of providing quality education for all children. NRCSA is an Association consisting of 195 school districts and ESU's in Nebraska working together to support and promote quality educational programs for students in rural Nebraska. Through its members NRCSA serves the interests of over 75,000 children in 88 counties and 24 legislative districts.
Attachments:
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5.12. 2024-2025 Contract for Amy Richards, Professional Development Coordinator - Early Childhood Specialist
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.13. 2024-2025 Contract for Brandy Thompson, Professional Development Career Academy Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.14. 2024-2025 Contract for Brooke Kavan, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.15. 2024-2025 Contract for Brooke Koliha, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.16. 2024-2025 Contract for Cynthia Alarcon, Grant Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.17. 2024-2025 Contract for Dan Ellsworth, Network Operations Director
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.18. 2024-2025 Contract for Ernie Valentine, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.19. 2024-2025 Contract for Kendra Gustafson, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.20. 2024-2025 Contract for Marci Ostmeyer, Professional Development Director
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.21. 2024-2025 Contract for Mark Brady, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.22. 2024-2025 Contract for Martha (Vanessa) Gascon-Guarcas, MEP Education Liaison
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.23. 2024-2025 Contract for Otis Pierce, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.24. 2024-2025 Contract for Richard Stuart, Information Technology Specialist
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.25. 2024-2025 Contract for Stephanie Foreman, ASD Behavior Specialist
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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5.26. 2024-2025 Contract for Travis Kassing, Network & Computer Systems Engineer
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6. Shari Becker, NASB Director of Education Leadership Search Service, Chief Administrator Search Discussion
Speaker(s):
Board President or designee
Rationale:
Shari Becker, NASB Director of Education Leadership Search Service, will attend the Board Meeting to go over the timeline for the Chief Administrator search.
Attachments:
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Discussion:
Shari Becker, NASB Director of Education Leadership Search Service, attended via Zoom to discuss the Chief Administrator hire process with the board. There was a suggestion to give potential Chief Administrator applicants time over a holiday break to get their resumes updated in preparation for applying. Shari agreed this would be a good idea yet advocated ESU 7 not wait until February for interviews. After discussion, it was determined to have the application due date on December 2, 2024, which would give potential applicants over the Thanksgiving break to update all of their documents to submit and would also give NASB the opportunity to recruit applicants during the State Education Conference.
Chief Administrator interviews will be scheduled for December 16, 2024. Interviews will rotate between different interview groups. Shari will need to meet with either the full board or a committee prior to the interviews to narrow down the finalists. Shari Becker will check in with Board President Doug Pauley after the September 2024 board meeting. The committee will consist of Board President Doug Pauley, Board Vice President Jack Young, Board Secretary Dawn Lindsley, and Board members Gary Wieseler and Joyce Baumert. The committee will work on the interview questions and meet with Shari to ensure the process stays on track. Shari will send out correspondence to the ESU 7 Superintendents inviting them to call or communicate with her if they have any additional feedback they would like to share regarding what they are looking for in a Chief Administrator. Shari will also send out an electronic survey to ESU 7 staff to gather feedback on what they are looking for in the new Chief Administrator. Shari Becker reviewed the draft timeline and the leadership profile, which were printed documents. There will be a Chief Administrator advertising brochure on the NASB website. The advertising for the position will start in September 2024. The position will be posted on the NASB website, Teach Nebraska, NCSA, and other sites which will allow us to post. Shari encouraged the board to let her know if they have anyone in mind they would like NASB to reach out to. |
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7. June and July 2024 Treasurer's Reports
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Administrator Recommendation: Discuss, consider and take any action necessary to accept the June and July 2024 Treasurer's Report as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to accept the June and July 2024 Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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8. 2024-2025 Contract for Amy Slama, Transition Grant Coordinator
Speaker(s):
Board President or designee
Rationale:
Amy Slama, Transition Grant Coordinator, has a change in FTE for the 2024-2025 contract year. The updated Transition Grant Coordinator term shall consist of 123.95 days of service.
Administrator Recommendation: Discuss, consider and take all necessary action to approve the 2024-2025 Transition Grant Coordinator contract for Amy Slama as presented.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the 2024-2025 Transition Grant Coordinator contract for Amy Slama as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. 2024-2025 Contract for Amy Slama, Transition Coach
Speaker(s):
Board President or designee
Rationale:
Amy Slama, Transition Coach, has a change in FTE for the 2024-2025 contract year. The updated Transition Coach term shall consist of 61.05 days of service.
Administrator Recommendation: Discuss, consider and take all necessary action to approve the 2024-2025 Transition Coach contract for Amy Slama as presented.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the 2024-2025 Transition Coach contract for Amy Slama as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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10. 2024-2025 Contract for Ingrid Rodriguez, Intern/PLMHP
Speaker(s):
Board President or designee
Rationale:
New 2024-2025 contract for Ingrid Rodriguez, Intern/PLMHP
Administrator Recommendation: Discuss, consider and take all necessary action to approve the 2024-2025 Intern/PLMHP contract for Ingrid Rodriguez as presented.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the 2024-2025 Intern/PLMHP contract for Ingrid Rodriguez as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The attached contract on the agenda is unsigned. However, Ingrid signed the contract prior to the board meeting, so Board President Doug Pauley and Board Secretary Dawn Lindsley were able to sign off on the wet signature version of the contract.
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11. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Chief Administrator Kris Elmshaeuser reviewed the attached NDE ESUCC attachment with the board.
Professional Development and Print Shop Update - Director Marci Ostmeyer provided the update to the board. Summer is the busiest time in the Print Shop. There is a guarantee that if teachers or staff have their orders to the Print Shop by June 1, the order will be fulfilled by the start of the school year. This summer there was an online tracker where teachers could check their order status. The Print Shop staff work very hard. The Professional Development (PD) Department is currently at its busiest time. The PD staff are in all 19 public schools, there are eight PD Coordinators, and they are in the schools multiple times meeting the needs of the schools. Director Ostmeyer went to the AESA Summer Leadership Conference, and she was invited to join an AESA Women's Leadership group. The group met for the first time last week. Special Education Update - Director Tami Clay provided the update to the board. Director Clay finished IDEA applications and final reimbursements. The school year is off to a great start. The Bridges program is fully staffed, and the first two days have been great. There are five students in the Bridges program for this first year. Both the Learning Academy and Cen7ter have both had a very nice start to the year as well. The Special Education staff are making a difference every day. Technology Update - Director Dan Ellsworth provided the update to the board. All the schools that have asked for help over the summer have been helped. Director Ellsworth discussed LastPass and how he advocated for students to have LastPass to help build good habits with password storage. Director Ellsworth negotiated for all schools, students, and teachers in the ESU 7 area to have access to LastPass. This will be expanded to a statewide project. ESU 7 is the only ESU as of now, handing out LastPass to students. Administrator Elmshaeuser reviewed the upcoming events and requested to know who would like to attend which event, so registrations can be submitted. |
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11.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals for 24-25:
Goals for 23-24 were:
Attachments:
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Goals:
Discussion:
Chief Administrator Kris Elmshaeuser reviewed the goals with the board.
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11.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Discussion:
Regional PD Day - The Agency Team met at the end of July and will meet this Friday to continue to go over the PD Day schedule and tasks. Dr. Kay and Administrator Elmshaeuser met earlier today and discussed the Regional PD Day event. There have been eight districts and 700 staff who have signed up for the Regional PD event as of now. Administrator Elmshaeuser will send out another reminder to Superintendents to get a commitment for the event. The Regional PD Day is a very big event to put on. All 19 public school districts and 19 non-public schools have been invited to the PD Regional Day.
Administrator Elmshaeuser reviewed the attached SIMPL document. |
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11.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Discussion:
The North Building HVAC project will start Monday, August 26, 2024, and will take approximately 15 weeks. The HVAC work will be conducted in phases. Staging will be in the back of the building or on the side in a couple of parking spots; Rutts Heating and A/C does not believe staging will take a lot of space.
The Bridges project bids will be open on August 29, 2024. The Buildings and Grounds Committee will meet to discuss the bids and will make a recommendation at the September board meeting. |
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11.4. Personnel
Speaker(s):
Administrator or designee
Rationale:
New Hires:
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11.4.1. Personnel - 2024-2025 Contracts
Speaker(s):
Administrator or designee
Rationale:
2024-2025 Contracts offered and authorized by the Chief Administrator for the following staff:
- Abel (Josh) Arias, Migrant Education Program Service Provider - Adilene Perez, Migrant Education Program Recruiter - Alexus Hitz, District Technology Coordinator - Angie Arndt, Department Secretary - Angie Olson, Print Shop Personnel - Carolyn Koch, Bookkeeper - Chris Chvala, Computer Support Specialist - Cindy Wieser, Department Secretary - Darlene Rodriguez, Migrant Education Program Recruiter - Devon Gronenthal, District Technology Coordinator - Dylan Southard, District Technology Coordinator - Elizabeth Lawrence, Department Secretary - Emma Moore, Technology Intern - Janet Ciboron, Print Shop Personnel - Jason Trotter, District Technology Coordinator - Jeremiah Salyard, District Technology Coordinator - Kaylee Olmer, Part Time Secretarial for Special Education - Kim Ruger, Print Shop Personnel - Kris Johnson, Braillist (Increase to 1.0 FTE) - Larry Shefcyk, Custodian/Maintenance - Linda Shefcyk, Business Manager - Maria Rodriguez-Borquez, Migrant Education Program Recruiter - Mayra Garcia, Department Secretary - Mindy Reed, Executive Secretary - Morgan Morsett, Receptionist/Secretary - Nathalie Vargas, Migrant Education Program Service Provider - Susan Olmer, Bookkeeper - Yaribey Rodriguez, Migrant Education Program Service Provider - The Migrant Department will hire school tutors throughout the year as necessary as classified following the Migrant Education Grant regulations. |
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11.5. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
The Legislature on Tuesday, August 13, 2024, moved LB 34 as amended to Select File. The measure includes spending caps on counties, cities, and villages, and a new property tax credit program based upon school district levy obligations to taxpayers. Next, the Legislature voted to adopt AM84 (a white copy amendment) to AM73 (the committee amendments to LB 34). In part, AM84 creates the School District Property Tax Relief Act to provide property tax relief for property taxes levied against real property by school districts. The property tax relief would be made to owners of real property in the form of a property tax credit.
Discussion:
The legislative information included in the board agenda was as of August 14, 2024, and has changed every day. As of Friday, August 16, 2024, LB 34, LB 2, and LB 3 are in final reading. LB 34 includes a form of property tax credit. LR 2 CA regarding taxing of owner-occupied housing is still on select file as of the board meeting. Since this is a constitutional amendment, it would need to go to voters in November.
Board Secretary Dawn Lindsley is on the NASB Legislative Committee. During the last NASB Legislative Committee meeting, Dawn advocated for ESUs when discussing two new standing rules. |
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11.6. AESA Annual Conference
Speaker(s):
Administrator or Designee
Rationale:
The 2024 AESA Annual Conference Information Request was emailed to all board members. The deadline to sign up was August 2, 2024. The following board members have signed up to go: Bob Arp and Don Graff.
Attachments:
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12. Committee Reports
Speaker(s):
Committee Chair
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12.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Budget Committee Chair will provide an update to the board.
Committee Recommendation:
Discussion:
Budget Committee Chair Gary Wieseler provided a Budget Committee Meeting update. The final valuations came in a little less than anticipated. The Budget Committee reviewed the overall budget and any changes in the overall budget. There were small budget changes due to additional staff hiring and insurance changes. The five areas where the budget took a pretty big increase were: tech upgrades, overhead expenses for the south building, vehicle replacement, hiring a grant writer, building improvements which included the HVAC project and the playground. The proposed budget will be an $18 million dollar budget, which is a pretty sizable increase from the $16 million budget from last year. Assuming nothing changes, the Budget Committee will recommend keeping the levy the same as last year.
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12.2. Buildings and Grounds Committee Report
Speaker(s):
Buildings and Grounds Committee Chair
Rationale:
The Buildings and Grounds Committee needs to schedule a meeting for the first part of September. Dates available:
Committee Recommendation:
Discussion:
The next Buildings and Grounds Committee meeting will be September 3, 2024, at 1:00pm.
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12.3. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item.
Evaluation Timeline: - August: Evaluation Committee Chair and Administrator review Evaluation Tool and Evaluation Policy/Procedures. - September: Full Board is provided a paper copy of the evaluation questions. - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to the full Board for completion by the October Board Meeting. The Board will send their completed evaluation tool to the Evaluation Committee prior to the October Board Meeting. The Administrator completes the Evaluation Tool as a self-assessment and sends it to the Evaluation Committee Chair on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to the full Board after November 1. The Evaluation Committee compiles results of the full Board's completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to the December Board Meeting to review with the Administrator the results of the evaluation. Report to the full Board in December Board Meeting following Closed Session requirements with the Administrator present. - January: Confirm Evaluation Committee members. The Administrator provides the Evaluation Committee with goals and shares with the Board at the January Board Meeting. Committee Recommendation:
Attachments:
()
Discussion:
Administrator Evaluation Chairperson Marni Danhauer and Administrator Elmshaeuser met prior to the board meeting. Since Administrator Elmshaeuser is an Interim Administrator, the timeline will be moved to the Spring as opposed to being completed in January. There are only two board members on the Administrator Evaluation Committee, Chairperson Marni let the board know they would like to have additional committee members.
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13. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Goals:
Discussion:
Administrator Elmshaeuser attended Administrator Days. The Commissioner spoke about priorities for this year, which include CTE, accountability, and literacy. Governor Pillen spoke about reducing property taxes. There were several sessions on Title IX. There were ESU 7 area schools and staff members who presented at Administrator Days.
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14. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:17pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
