September 13, 2021 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:47pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Member Marni Danhauer will be absent due to personal reasons. Board Member Richard Luebbe may be absent due to personal reasons.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board members Marni Danhauer and Donald Ellison were absent due to personal reasons.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments were provided.
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5. 2021-2022 Resolution for Tax Asking and Final Levy
Speaker(s):
Board President or Designee
Rationale:
Now be it therefore resolved that the Board of ESU 7 has a tax request of $2,664,964.08 for the 2021-2022 fiscal year and the final levy of the Board of ESU 7 should be, and hereby is set at .015 for the 2021-2022 fiscal year.
Recommendation: Discuss, consider and take any necessary action to approve the 2021-2022 Tax Asking and Final Levy Resolution as presented.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the 2021-2022 Tax Asking and Final Levy Resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Adoption of the 2021-2022 Budget
Speaker(s):
Board President or Designee
Rationale:
Discuss, consider and take any action necessary to approve the 2021-2022 Budget as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the 2021-2022 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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7.2. Article I, Section 1, A ESU Name
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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7.3. Article I, Section 1, C Statutory Role
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.4. Article I, Section 1, D Principle Office
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.5. Article I, Section 2, A Board's Name and Role
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.6. Article I, Section 3, C Role of Individual Board Members
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.7. Article III, Section 5, I Credit Card Purchasing Program
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.8. Presentation of Bills #72890 through #73058 totaling $984,830.35
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$984,830.35 - Bills #72890 through #73058 Inservice bills total: $0
Attachments:
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8. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The final Treasurer's Report for the last fiscal year ended with $3,980,553.55 cash on hand. The goal was to get to $4,000,000.00.
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9. Spotlight - Licensed Mental Health Practitioners
Speaker(s):
Board President or Designee
Rationale:
The Licensed Mental Health Practitioners will present the Spotlight presentation to the Board.
Attachments:
()
Discussion:
Ronelle Jackson, Mollie Morrow, and Merridie Kaup reviewed the attached slide show. The board members followed up with several questions and interest in this topic.
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10. Reading of Article I, Section 1, B Vision, Mission, Beliefs
Speaker(s):
Board President or Designee
Rationale:
Article I, Section 1, B Vision, Mission, Beliefs
Mission The mission of ESU 7 is to provide leadership and support by delivering customized and innovative services. Beliefs We believe in...
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article I, Section 1, B Vision, Mission, Beliefs as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Representation at NESUBA and State Education Conference Delegate Assembly
Speaker(s):
Board President or Designee
Rationale:
Selection of one Board Member to represent ESU 7 at the Delegate Assembly November 19, 2021 at 8:00am.
Selection of two Board Members to represent ESU 7 at the Annual NESUBA business meeting.
Discussion:
Board President Doug Pauley and Board Vice President Jack Young will be the representatives at the Annual NESUBA business meeting.
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12. Credit Card Purchasing Program
Speaker(s):
Administrator or Designee
Rationale:
Per Article III, Section 5, I Credit Card Purchasing Program, the names of the employees who are assigned an ESU 7 purchasing card will be submitted to the Board for review and approval.
Approved Employees:
Recommendation: Discuss, consider and take action to approve the list of approved employees who are assigned an ESU 7 purchasing card as presented.
Recommended Motion(s):
Discuss, consider and take action to approve the employees who are assigned an ESU 7 purchasing card as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Recommended Motion(s):
Discuss, consider and take action to approve the Work Session at 5:45pm on October 18, 2021 with the Board Meeting starting at 6:30pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the attached slide show. Administrator Polk reviewed the homepage of the SIMPL website with the Board and explained what the data each section means. Administrator Polk also reviewed the NASB Awards of Achievement and thanked the Board for attending the conferences.
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13.1. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Items inside this item include visit updates, quarterly report, director reports, etc.
Attachments:
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13.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the additional microphone costs of $10,967.62 as discussed Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk provided the Board with an update on the sidewalks. Director Ellsworth discussed the audio visual project. The current project layout is designed for a room slightly smaller than the Oak/Maple Conference Room. The additional microphones will detect where sound is coming from. The project needs an additional 6 microphone units.
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13.3. Personnel
Rationale:
New Hire: Macy Bakenhus, Paraprofessional.
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13.4. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
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14. Committee Reports
Speaker(s):
Committee Chair
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14.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Discussion:
Board Member Gary Wieseler updated the rest of the Board on the Budget Committee. Administrator Polk thanked the Budget Committee and Business Manager Linda Shefcyk for all of their help on the budget and reviewing it in so much detail.
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14.2. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:
Board Member Richard Stephens provided the Board with an update on the Negotiations Committee Meeting. The Negotiations Committee met with ESUEA prior to the October Board Meeting.
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14.3. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item. Administrator Evaluation Committee: Dawn Lindsley, Donald Ellison, Marni Danhauer, and Joyce Baumert.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Discussion:
A paper copy of Administrator Polk's evaluation was provided to the Board for their study and reference. A digital version will be emailed to them in October.
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15. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Discussion:
Board President Doug Pauley provided an update from the session he attended at the Norfolk Area Membership Meeting which was related to professional standards between employees and students.
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16. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:26pm
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
