October 19, 2020 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Meeting called to order at 5:30pm.
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
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1.2. Board Member Oath of Office
Speaker(s):
Administrator or Designee
Rationale:
Dawn Lindsley, District 12 Board Member for ESU 7, will take and sign the oath office as presented below:
I, _____________________, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely and without mental reservations, or for purpose or evasions; and that I will faithfully and impartially perform the duties of the office of member of the Board of Educational Service Unit No. 7, according to law, to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence; and that during such time that I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence. So help me God.
Attachments:
()
Discussion:
Dawn Lindsley, District 12 Board Member, took the Oath of Office. All Board Members present recited the Oath of Office.
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1.3. Roll Call
Speaker(s):
Board President or Designee
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1.4. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Joyce Baumert arrived at 5:37pm.
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1.5. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Goals:
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. Presentation of Bills #71383 through #71519 totaling $707,362.41
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$707,362.41 - Bills #71383 through #71519 Inservice bills total: $20.00
Attachments:
()
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6. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the Treasurer's Report. The items that make up the total cash on hand was discussed.
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7. Reading of Article II, Section 6, A Notice to Public
Speaker(s):
Board President or Designee
Rationale:
Article II, Section 6, A Notice to Public - Removed:
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article II, Section 6, A Notice to Public as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the changes recommended by the attorney. The changes are due to LB 148.
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8. Reading of Article II, Section 6, D Notice to Board Members
Speaker(s):
Board President or Designee
Rationale:
Added Article II, Section 6, D Notice to Board Members - Notice of meetings shall be transmitted to all members of the Board. The Administrator shall deliver or otherwise make available the meeting notice, agenda, minutes of the preceding meeting, and such other materials pertinent to the meeting as the President may direct, to the Board Members.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article II, Section 6, D Notice to Board Members as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the added policy. ESU 7 has been following this policy by providing notice to the Board Members via Sparq.
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9. Reading of Article IV, Section 8, A Fair Labor Standards Act (Minimum Wage & Overtime) Policy
Speaker(s):
Board President or Designee
Rationale:
Article IV, Section 8, A Fair Labor Standards Act (Minimum Wage & Overtime) Policy - Removed:
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article IV, Section 8, A Fair Labor Standards Act (Minimum Wage & Overtime) Policy as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk explained the changes.
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10. Reading of Article IV, Section 5, E Professional Boundaries Between Employees and Students
Speaker(s):
Board President or Designee
Rationale:
Article IV, Section 5, E Professional Boundaries Between Employees and Students - Added:
Any person who suspects an ESU 7 employee of engaging in any prohibited conduct under this policy, including grooming, should contact the Administrator as soon as practical. An employee who violates this policy may face discipline, up to and including termination of employment, and may be referred to the appropriate certification or credentialing agencies for further discipline. A violation of this policy will result in referral to the Department of Health and Human Services, law enforcement, or both. Legal Reference: LB 1080 (2020)
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article IV, Section 5, E Professional Boundaries Between Employees and Students as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk explained the added items came out of the latest legislative session, specifically LB1080.
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11. Board Member Nomination to Appoint
Speaker(s):
Board President or Designee
Rationale:
There is one application for the vacancy in District 6 for the ESU 7 Board of Directors. The Board will discuss the application of Bob Arp for appointment to the Board.
Recommended Motion(s):
Discuss, consider, and take any action necessary to approve Bob Arp as nominee for appointment to the ESU 7 Board of Directors for the remainder of the District 6 term beginning on November 16, 2020 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board nominated Bob Arp to fill the District 6 vacancy. Mr. Arp will take the Oath of Office in the November Board Meeting.
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12. Delegate Assembly/State Education Conference
Speaker(s):
Board President or Designee
Rationale:
The Delegate Assembly will be held Friday, November 13, 2020 at 1:00pm via Zoom. A test connection will be scheduled on Monday, November 9th at 1 p.m. central time.
Recommended Motion(s):
Selection of ________ as the NASB voting member/delegate Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Member Richard Stephens has been the voting representative for the Delegate Assembly in previous years. The Board voted for Richard Stephens to be the voting representative for the Delegate Assembly this year as well.
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13. NESUBA Representation
Speaker(s):
Don Ellison or designee
Rationale:
Should NESUBA meet during the NASB conference as they have in the past, ESU 7 will need to designate one to two representatives.
Recommended Motion(s):
Selection of the ESU 7 representative ________ NESUBA for the 2020 State Education Conference. Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Discussion:
The NESUBA has been canceled this year so there will be no need to designate a representative.
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14. ESU 7 COVID-19 Pay Resolution
Speaker(s):
Board President or Designee
Rationale:
After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.
Recommendation: Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk notified the Board since September 1, 2020, staff have taken 47 days of medical leave as a result of COVID-19. Staff are now considered essential so if staff can ensure they keep a 6ft distance from others and stay masked, they can come to work in lieu of quarantine. The first option would be for the staff member to work from another location to keep other staff safe. There has been good compliance with quarantining and staying masked in an effort to keep the Service Unit open and the staff safe.
Linda will pull data every month regarding how much medical leave has been taken and provide that information to the Board. |
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15. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
AESA Legislative Call to Action Report Board Member Mentor Upcoming Events: - State Education Conference (Growing Greatness), CHI Health Center Omaha - November 18-20. This year's State Conference will be held November 18-20 in hybrid fashion. That means you will have the opportunity to attend in-person OR virtually. Breakout Sessions form emailed to those attending virtually. - AESA Annual Conference, fully virtual. December 2-4 from 11:00am-4:00pm.
Attachments:
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Goals:
Discussion:
Administrator Polk would like to thank the Directors and staff who have been helping out.
AESA Legislative Call to Action Report - A group of ESU Administrators, one from ESU 15, ESU 3, ESU 7, and Kraig Lofquist had an opportunity to talk to the Senators, Representatives, or their Aides. Those in Washington really appreciate hearing from the NE ESUs. The Legislative meeting was held via Zoom. There is one new Board Member joining us tonight, Dawn Lindsley. Next month, Bob Arp will be joining the Board Meeting. Administrator Polk asked Board Secretary Doug Pauley to be their mentor. If there is anyone else who would like to be their mentor, email Administrator Polk. A Mentor Meeting will be set up 30 min before each Board Meeting for that conversation to take place. In the November Board Meeting, Administrator Polk would like to review the Board Self-Assessment. Administrator Polk will send out the electronic survey for the Board to complete prior to the November Board Meeting. |
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15.1. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update - Coop
October Spotlight - Ann Dubas
Attachments:
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Goals:
Discussion:
Administrator Polk reviewed the ESU 07 2019-20 Sales Saving by School.
Jackie Ternus, ESU 7 School Psychologist, gave the October Spotlight presentation for the Psychology Department. Please review the attached slides for further information. |
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15.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
Boiler Update
Election Day Update
Goals:
Discussion:
Administrator Polk discussed the expenses related to boiler repairs over the last ten years.
Administrator Polk discussed Election Day, the polling location will be moved to the Oak/Maple room in the North Building to limit exposure to students. The booths will be set up 6 feet apart. We cannot temperature check or require the voters to wear masks. The restrooms will be closed and there will be one door that the voters can use to enter and exit the polling location. |
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15.3. Personnel
Speaker(s):
Administrator or Designee
Rationale:
Technology Director Dan Ellsworth will discuss with the Board plans for Tech Department growth and expansion.
Recommended Motion(s):
Discuss, consider, and take any necessary action to approve the amendment to Cody Nelson's contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Director Dan Ellsworth shared with the Board his intention of advertising for another Tech Support Staff. Cody Nelson's job description will be amended to allow for additional responsibilities. These responsibilities require a change in contract, see attached.
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15.4. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
Update on Senator attendance at the Superintendent Meeting on 10.9.2020:
Senator Kolterman Senator Friesen Senator Walz Senator Moser
Goals:
Discussion:
Four Senators attended the Superintendent Meeting on 10.9.2020.
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16. Committee Reports
Speaker(s):
Committee Chair
Goals:
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16.1. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
A report of activities from the Negotiations Committee will be given during this item.
Discussion:
Negotiations Chair Jennifer Miller provided the Negotiations Committee Update. This initial meeting tonight was a joint meeting between the Budget Committee and the Negotiations Committee. The Negotiations Committee met with the ESUEA. The groups will be discussing the 2nd year of a 2-year contract. They are waiting for health insurance rates to come in. The Negotiations Committee will meet again before the November Board Meeting.
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16.2. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
October Timeline:
Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31.
Discussion:
Evaluation Committee Chair Doug Pauley sent out the electronic evaluation to the Board Members. Please get it filled out and submitted by the end of the month. Richard Stephens noted there were a couple of errors on the electronic form. Administrator Polk and Doug Pauley corrected the evaluation and sent out the updated link.
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17. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Area Membership Meeting
Goals:
Discussion:
The Area Membership Meeting was online only. Feedback regarding the meeting was it was informative and professionally done.
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18. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:14pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
