Public Meeting Minutes: November 14, 2022 at 7:00 PM - Board of Education Regular Meeting

1. Milford Public Schools Board of Education Information

More Information: Mission Statement - Milford Public Schools will prepare all students to be successful citizens: Our Mission is fulfilled when all students read with comprehension, speak and write clearly, compute accurately, reason logically, understand and appreciate the fine arts, apply suitable strategies and habits of mind to solve problems, utilize technology to communicate and to understand information and behave morally.

This agenda contains a list of subjects known at the time of its distribution. A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office. Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting. The Board reserves the right to alter the order of items, as it deems necessary.

1.1. Meeting was advertised

2. Opening Procedures

2.1. Call to Order, Roll Call

2.2. Excuse Absent Board Member(s)

Action(s):

Motion Passed:

Motion to excuse board member Jim Stahly Passed with a motion by Jessica Dunlap and a second by Ned Pauley.

Stahly: Absent
Dunlap: Yea
Pauley: Yea
Roth: Yea
Shaw: Yea
Welsch: Yea

No Action(s) have been added to this Agenda Item.

2.3. Open Meeting Law - Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room

More Information:

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

2.4. Additions to Agenda

2.5. Welcome and Introduction of Visitors

2.6. Community Input

More Information:

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to other non-agenda topics concerning the school district - since it is not an agenda item the board cannot discuss or take action on the matter at this time. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. The District has established separate complaint procedures for any complaints, including complaints and concerns against individual employees. As such, the Board requests that this complaint process be followed before discussion with the Board takes place. Thank you for your participation.

3. Consent Agenda

Action(s):

Motion Passed:

Motion to approve the Consent Agenda as presented Passed with a motion by Tony Roth and a second by Craig Shaw.

Stahly: Absent
Dunlap: Yea
Pauley: Yea
Roth: Yea
Shaw: Yea
Welsch: Yea

No Action(s) have been added to this Agenda Item.

3.1. Review, Consider, and Take All Necessary Action on the Minutes of Previous Meeting

3.2. Review, Consider, and Take All Necessary Action to Approve Payment of Claims

More Information:

General Fund for $142,466.04
Payroll for $749,489.82
Total $891,955.86

Items to Point Out:

$20,520 to Dynamism will be reimbursed through the Revision Grant. These are two 3D printers.
$577 to Milford Plumbing. We have them working on items that have been on the maintenance repair requests for a while.
Oswald Electric expenditures are the same. Getting lights and other items repaired.
There were a couple of expenditures related to College Access. While we do not have the grant any longer, there are a few events we want to continue to have for our students. We will continue to code them under College Access and hopefully be eligible for the grant again in the future.
Summit Fire is now on our expenditure list for the first time. They have taken over for General Fire and Safety for our fire hood inspections and maintenance. We have hoods in both kitchens and the FCS room.
Wing Construction for $13,044 is for door repairs. Some go back to summer and some go back a year. We have had to replace some locks, weld some doors, and replace some frame parts. We are also getting all of our outside door lockdowns on the inside of the doors and all keyed the same. We also use Paul Tvrdy for the actual updating of the cylinders on the door handles.
We are having extreme issues with our boilers and heating/cooling. We have Integrated Controls and Rasmussen working on the issues. We will have some expenses coming up in those areas.

Overall Numbers:

Right now we have expended $587,161 or 24% more than we did at this time last year. Right now, salary and related expenses make up $208,059 or 10.21% of the increase. General expenses make up the remainder. We are close to having all of last year's projects completed.
The General Fund cash on hand is at $1,185,275 after these expenditures. Last year at this time we were at $2,266,430. We are hoping to get some grant reimbursement soon, but right now we have one month of cash on hand.
The Depreciation Fund is at $627,815. We will have to use this for some upcoming expenditures, including some heating/cooling items and some technology items. We have a group of chromebooks that can no longer be updated with the latest software so they are unable to be updated and used by the district on assessments and some individual software.
The Special Building Fund is at $546,049. We have $310,000 in payments this year.

4. Reports

4.1. Review/Discuss Administrative Reports

Discussion: Elementary Principal: Mrs. Hartman discussed Eagles Nests groups; First Friday; and the Veteran's Day Program. She shared parent teacher conference turnout. She read a letter of gratitude that Mrs. Sistek's 6th grade class wrote to the board.

Secondary Principal: Mr. Mowinkel provided a written report discussing One Act; 8th grade Careers Class; the ProStart Culinary Arts Program; National FFA Conference; FBLA/FCCLA "Door Dash" event; and winter sports.

Director of Learning: Dr. Kubicek discussed the November 1 staff in-service; Fall 2022 School Profile; and the current K-8 math program.

Superintendent: Mr. Wingard included the NASB Monthly Update. He discussed the Nebraska Economic Forecasting Advisory Board; EHA insurance rates and many articles. He pointed out NASB and NRCSA trainings and future meetings.

4.2. Review/Discuss Student Enrollment Report

More Information: PK is at 35

K-6 is at 429
7-8 is at 136
9-12 is at 225
K-12 is at 790

K-6 decreased by one student
9-12 decreased by two students

Discussion: PK is at 35

K-6 is at 429
7-8 is at 136
9-12 is at 225
K-12 is at 790

K-6 decreased by one student
9-12 decreased by two students

4.3. Review/Discuss District Guiding Principles and School Improvement Process

4.4. Review/Discuss Legisative Items

More Information:

Wednesday, January 4th, 2023 is the first day of the 108th Legislative Session

4.5. Review/Discuss State Funding for Public Education

More Information:

Open discussion as needed.

Discussion: President Welsch discussed legislative meetings he has attended. He shared he will be attending the NASBO meeting.

5. Board Commentary

6. Unfinished Business

6.1. Review/Discuss Covid-19 Report, the Safe Return to School Plan, and ESSER III Requirements

6.2. Review/Discuss 2022-23 Board Meeting Dates/Times and Possible Action on Future Board Meeting Dates/Times

6.3. Review, Consider, and Take All Necessary Action on Evaluation of Superintendent

7. New Business

7.1. Americanism/Committee on American Civics Meeting (Committee and Board as a Whole)

Minutes will be taken as required in 1.(b)
Public testimony
Examine, review, and re-approve social studies curriculum, testing, and instruction to ensure compliance with 79-724 1.(c) - (f), 4., 5., 6., and 7.
Discuss, consider, and take appropriate action regarding new requirements from 79-724 (a) and (g) Minutes as required in 1.(b)
Minutes as required in 1.(b)

More Information: This item is one of our "hearings" that are required through the Americanism Committee/Committee on American Civics.

We do have several attachments for your review - the scope and sequence for the department and the current State standards.

We have updated the 7-12 math curriculum and integrated science. The administrative team has no concerns or items to point out related to the requirements of this item.

Agenda for the Hearing

President will open Hearing
1. (Tammy will take minutes as required)
Public testimony
Examine, review, and re-approve social studies curriculum, testing, and instruction to ensure compliance with 79-724 1.(c) - (f), 4., 5., 6., and 7.
Discuss, consider, and take appropriate action regarding new requirements from 79-724 (a) and (g) Minutes as required in 1.(b)
1. None at this time
Close hearing

Discussion: Americanism/Committee on American Civics Meeting
a. President opened the hearing at 8:15 p.m.
b. No public testimony.
c. Examined, reviewed, and re-approved the social studies curriculum, testing, and instruction.
d. Discussed, considered, and took appropriate action regarding new requirements.
e. President closed the hearing at 8:16 p.m.

7.2. Review, Consider, and Take All Necessary Action on 2021-22 Independent Audit Report

Action(s):

Motion Passed:

Motion to accept the independent audit as presented. Passed with a motion by Ned Pauley and a second by Craig Shaw.

Stahly: Absent
Dunlap: Yea
Pauley: Yea
Roth: Yea
Shaw: Yea
Welsch: Yea

No Action(s) have been added to this Agenda Item.

Discussion: The audit report is attached. I will have hard copies of the complete audit if you want a copy.

The findings are the same as in the past. We have a significant deficiency with segregation of duties. The finding states that we do not have a large enough staff for adequate segregation of duties to ensure internal control over cash receipts, disbursements and recording of transactions. This has been in our audit for a number of years.

We did have to do a separate single audit due to the amount of federal funds we applied for and received.

8. Executive Session

More Information:

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.

8.1. Executive Session (if requested)

9. Adjourn

Discussion: President Welsch adjourned the meeting at 8:20 p.m.

November 14, 2022 at 7:00 PM - Board of Education Regular Meeting

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