July 13, 2026 Following the Hearing on Board Policy 5018 - Hayes Center Public Schools 43-0079 Board of Education Regular Meeting
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1. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
President Cox called the meeting to order at 8:02 PM in the Boardroom at the High School. Notice of this meeting was given in advance to all board members. Notice of the meeting was given in advance by publication and/or posting in accordance with the Board-approved method for giving notice. Availability of the agenda was communicated in the publicized notice and a current copy of the agenda was maintained as stated in the publicized notice. All proceedings of the meeting occurred in accordance with the Open Meetings Act. |
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1.1. Roll Call
Agenda Item Type:
Procedural Item
Discussion:
Also present were Superintendent Kris Freeland, Principal Megan Soundy, and Custodian/Transportation Travis Soundy. |
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1.2. Recognition of Visitors
Agenda Item Type:
Procedural Item
Discussion:
No visitors present |
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1.3. Adoption of Agenda
Agenda Item Type:
Procedural Item
Action(s):
No Action(s) have been added to this Agenda Item.
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2. Audience Communications
Agenda Item Type:
Procedural Item
Discussion:
None |
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3. Services Report
Agenda Item Type:
Information Item
Discussion:
The new suburban has arrived at Wagners in McCook and will be picked up this week.
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4. Board Member/Committee Reports
Agenda Item Type:
Information Item
Discussion:
Buildings and grounds committee met after the last meeting.
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5. Administrative Reports
Agenda Item Type:
Information Item
Discussion:
Principal Report: updated staff and student handbooks; reviewed activity handbook with Maywood Administration; elementary building has received a new coat of paint; update provided about the chromebook bid; MTSS leads meeting for preparation of the upcoming external review; summer school next week; search has begun for a head cook beginning at semester; elementary office position has been filled; another custodian hired.
Superintendent Report: met with Maywood's administration regarding coop; excited to be here |
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6. Action Items
Agenda Item Type:
Information Item
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6.1. Consent Agenda
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1.1. Approve June Regular meeting minutes
Agenda Item Type:
Consent Agenda
Attachments:
()
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6.1.2. Approve June Bank Transfers
Agenda Item Type:
Consent Agenda
Attachments:
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6.1.3. Approve Transfer of Funds from Bond Fund to General Fund
Agenda Item Type:
Consent Item
Discussion:
This transfer will not close the bond account. The account will remain open until all taxes have been collected.
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6.1.4. Approve School Nutrition Fund claims for $3,005.84
(Payroll - $2,623.86, Claims - $381.98)
Agenda Item Type:
Consent Agenda
Attachments:
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6.1.5. Approve June Activity Fund claims for $4,811.52
Agenda Item Type:
Consent Agenda
Attachments:
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6.1.6. Approve Additional June General Fund Claim for $7,405.58
Agenda Item Type:
Consent Item
Attachments:
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6.1.7. Approve Special Building Fund claims for $1,262.53
Agenda Item Type:
Consent Item
Attachments:
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6.1.8. Approve June General Fund Petty Cash claims for $1,180.00
Agenda Item Type:
Consent Item
Attachments:
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6.1.9. Approve General Fund claims for $271,932.90
(Payroll - $205,229.27, Claims - $66,703.63)
Agenda Item Type:
Consent Agenda
Attachments:
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6.1.10. Approve Financial reports of the District
Agenda Item Type:
Consent Agenda
Attachments:
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6.2. Approve Revisions to Board Policies 3003, 3003.1, 3004.1, 3048, 4017, 4019, 4056, 5001, 5003, 5018, 5035, 5048, 6038
Agenda Item Type:
Action Item
Discussion:
Discussion held regarding revisions to the policies. Some revisions are legislative changes and some are recommended by the school's attorney. Extended discussion regarding Policies 4056, 5001, and 5003,
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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6.3. Approve New Board Policies 3061: ACH Originator, 4065: Staff Use of AI, and 6046: Right to Access School Library Materials
Agenda Item Type:
Action Item
Discussion:
Discussion held regarding each proposed policy.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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6.4. Approve Revised Pinnacle Bank Resolution
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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6.5. Approve Kristian Freeland as the District contact for State and Federal programs
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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6.6. Approve Auditors Engagement Letter for 2026-2027
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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6.7. Approve Activity Bus Wrap Bid
Agenda Item Type:
Action Item
Discussion:
Discussion held regarding the bus wrap bids
Action(s):
No Action(s) have been added to this Agenda Item.
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6.8. Approve Purchase of Student Chromebooks
Agenda Item Type:
Action Item
Discussion:
In March, the Board approved the purchase of chromebooks, but was waiting on Federal REAP money to use for the purchase. The school received the REAP money and when they went to purchase the chromebooks, the price had increased over $2000.00 from the original bid in March. A new bid was acquired by other companies and this is the cheaper option. Purchase of chromebooks will be done with the REAP funds.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.9. Approve Student Handbook for 2026-2027
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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6.10. Approve Staff Handbook for 2026-2027
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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6.11. Approve Activity Handbook for 2026-2027
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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6.12. Approve Bid for High School Ice Machine
Agenda Item Type:
Action Item
Discussion:
Discussion held regarding bids for new ice machine
Action(s):
No Action(s) have been added to this Agenda Item.
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6.13. Approve Bid for Bus Barn Building
Agenda Item Type:
Action Item
Discussion:
Discussion was held regarding bids to build a bus barn building for our school buses.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.14. Approve Disposal of Obsolete Equipment
Agenda Item Type:
Action Item
Discussion:
Discussion was held regarding disposal of the obsolete equipment.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discussion
Agenda Item Type:
Information Item
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7.1. Discussion on Board Policies 5004 and 6009
Agenda Item Type:
Action Item
Discussion:
Discussion was held about policies 5004 and 6009.
Attachments:
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8. Information Only
Agenda Item Type:
Information Item
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9. Correspondence
Agenda Item Type:
Information Item
Discussion:
The AWANA club presented a thank you for the use of the building during the previous school year.
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9.1. Thank you from AWANA Clubs
Agenda Item Type:
Information Item
Attachments:
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10. Executive Session - If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the board will conduct a closed meeting in accordance with the Nebraska Open Meetings Act.
Agenda Item Type:
Action Item
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11. Future Agenda Items/Other
Agenda Item Type:
Information Item
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11.1. Title I Parental Involvement Hearing
Agenda Item Type:
Action Item
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11.2. Student Fees Hearing for 2026-2027
Agenda Item Type:
Action Item
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12. Next Meeting: August 10, 2026
Agenda Item Type:
Information Item
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13. Adjournment
Agenda Item Type:
Action Item
Discussion:
President Cox adjourned the meeting at 9:10 PM. |
