January 13, 2016 at 2:00 PM - Coop Committee Meeting
| Regular Board | |
| Attendance Taken on 1/13/2016 at 2:03 PM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Present |
| Gegg ESU 05 | Present |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Present |
| Jeff West (NE) | Absent |
| Present: 5, Absent: 1 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
Discussion:
Meeting called to order at 2:00 p.m.
Goals:
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2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1. Consent Agenda Items
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Consent Agenda
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3.1.1. Approve AEPA 2016 Contracts
Agenda Item Type:
Action Item
Attachments:
()
Goals:
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3.1.2. Approve Extensions of AEPA Bids 015
Agenda Item Type:
Action Item
Attachments:
()
Goals:
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3.1.3. Approve Extensions of AEPA Bids 014
Agenda Item Type:
Action Item
Attachments:
()
Goals:
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3.1.4. Approve Extensions of AEPA Bids 013
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Goals:
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3.2. ESM Update
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Information Item
Discussion:
We have received an invoice from ESM for $230,000. Dave is working with the attorney.
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3.3. Program Updates
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.3.1. Annual/Paper Buy
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop staff is working on the Coop Catalog for all sections except Electronics, which will be awarded next week. Paper catalog will the first to be released for school ordering. Craig has been traveling to each ESU for training on the new Marketplace.
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3.3.2. AEPA
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.3.2.1. Approve Peripole Extension
Agenda Item Type:
Action Item
Attachments:
()
Goals:
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3.3.2.2. Approve Extension with Sports Surfaces Distributing AEPA BID #012 Hardwood and Synthetic Flooring
Agenda Item Type:
Action Item
Attachments:
()
Goals:
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3.3.2.3. Approve Quill 2012 Extension
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Goals:
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3.4. Demo of ION Wave Contract Management
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Information Item
Discussion:
Craig described the ION Wave Contract Management application. Demo of the Contract Management system to be also given to the full Board on January 14, 2016.
Goals:
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3.5. Coop Strategic Plan
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan
Action Items that came out of the Strategic Plan:
- Contract agreement for non-ESU participants.
- Describe how Coop does bidding, can be added to language of school board policies to include Coop.
- ESUCC will need to change policy on how to advertise for bids to include website advertising.
- Need to repeal/rescind old requirement and implement new policy.
- Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local.
- Draft and approve talking points for ESU Administrators to utilize with School and other members.
- Review growth of Coop Annually
- Create Survey for Schools/Members
- Create Survey for Vendors
- Create Marketing flyer for Coop
- Continue to pursue new contracts
- Continue to Market Coop at Conferences
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3.6. Policy & Procedures
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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5. Executive Session
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
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