October 14, 2015 at 4:00 PM - Coop Committee Meeting

Discussion:  Call to order at 4:10 PM.

Discussion:  Staff: David Ludwig, Craig Peterson, Priscilla Quintana

Discussion:  Commitments/Beliefs: Enhance Cooperative Purchasing through effective statewide communication. Provide equitable statewide pricing for goods and services. Provide a user friendly sourcing and procurement system to meet the needs of member entities. Provide statewide and nationally leveraged contracts to it’s members. Savings realized by purchasing in quantity for present and future procurement needs. Action Plan: Increase the utilization of Coop negotiated contracts by all member entities by increasing communications to member key contacts. Increase membership of Coop by actively engaging non-participating schools and other public agencies when opportunities present themselves. Have a balanced budget by the 2018-19 year.

Discussion:  2014-2015 Goals: Reduce the Number of POs Billing Responsive to District Needs Enhancement of Coop Through Statewide Communication Effective Statewide Training Develop a "User Friendly" Environment Ensure On-time Delivery

Discussion:  Goals Billing responsive to district needs with delivery dates in mind Continue to enhance the Coop System through effective statewide communication Provide effective training throughout the state (Best practices) User Friendly Environment Ensure on-time delivery - continue to improve Increase participation by members educating and awareness marketing and promotion end of year reporting feature that tells how much you saved when ordering? - Senators interested in information as well

Discussion:  Municipalities - city/county/state government - City of Waverly already has an inter-local. Higher Education (Demo provided for Central Community College) After School Programs Museums Other Non-Profit Organizations

Discussion:  ESUCC received an invoice from ESM for $79,000 (incorrect time frame, incorrect calculations). ESUCC Legal sent a letter in response to the invoice. To date, ESUCC has not received any additional communication from ESM.

Discussion:  Bid has been released Implementation with ION Wave has met ESUCC's needs Changes this year: Entirely electronic collection of confirmations and document submission. No Samples for bid items Delivery options for Paper to include: Lift-gate to ground services, Lift-gate to ground and inside delivery services. A number of new items in each section have been added to expand the Annual Buy catalog.

Discussion:  Online training, with 76 participants on Monday, Oct. 12th. This training was recorded, link can be found on Coop's website. Groups that the ESUCC Marketplace has been shared with include: Individual Schools/ESU's (Allen Consolidate, Emerson-Hubbard, McCook Public, Keya Paha, Howels, ESUCC, ESU 11, ESU 17). IMAT NOC Coop School Adisory NETA Technology Coordinators

Discussion:  Calvert made the motion. West Seconded. All voted "yes"

Discussion:  Bid 2016 closed October 7th for the following categories A - Facility Management Software B - Kitchen Equipment & Supplies C - Digital Resources D - Maintenance, Repair & Operations Catalog E - Musical Instruments F - Athletic Surfaces - Hardwood & Synthetic Flooring G - Athletic Surfaces - Synthetic Turf H - Athletic Surfaces - Tracks & Courts I - Scoreboards & Marquee Signage Committees will evaluate in the next week or two and make award recommendations to the large group at our Winter AEPA meeting in New Orleans. Attachments Add Notes Notes

Discussion:  The Coop Committee Strategic Planning Session is scheduled for DL/Video Conference on December 18, 2015 from 9:00 a.m. to Noon.

Discussion:  Meeting adjourned at 4:35 p.m.