June 3, 2015 at 9:00 AM - Coop Committee Meeting
| Regular Board | |
| Attendance Taken on 6/3/2015 at 9:03 AM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Present |
| Gegg ESU 05 | Present |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Present |
| Jeff West (NE) | Absent |
| Present: 5, Absent: 1 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1. ESM Update
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Termination Letter delivered May 14th 2:16 p.m.
Mr. Ludwig is working with Steve from KSB. Craig reported that he received an email from Monte at ESM indicating that they had a report ready for us, Craig notified him that we have ended our contractual relationship with ESM. Steve reported that KSB has not heard from them.
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3.2. Equal Level
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Contract has been signed; Kickoff call with EQL and ESUCC staff was May 18th; collection of data is currently being planned and completed; Supplier calls are being scheduled and completed; expected marketplace should be 4 to 6 weeks with multiple vendors enabled.
Coop Committee recommended that Coop staff begin training school in Fall of 2015.
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3.3. Ion Wave
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.3.1. Sourcing
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Final contract language is being proposed. Both Executive Director and Coop Director will be having a conference call today to discuss further changes to contract.
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3.3.2. Contract Management
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
ESUCC staff was given a demo of the Contract management module by Ion Wave on May 26th. This becomes a management tool after the contract is complete. Functions include:
Contracts Expiring in next 90 days
Expired Contracts
Insurance Certificate filing
Expired Coverage
Renewal reminder for active contracts
Attachments for Contracts in a repository
Public Interface or Private for information to be shared
Signed Contract document (decide if this is Public)
synopsis document to show to the public
Contract Audit History
Renewals
Changes by user
Reporting
Everything in last N days
Draft Contracts
Contract Past due dates
Custom Fields
Board Approval date
Service Area limitations
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3.4. LMS update
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.4.1. Schoology
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Contract has been signed by Schoology.
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3.4.2. Canvas
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Continue to work with Legal on Master Subscription Service Agreement and order form (contract). Initially requiring a 10,000 user quantity purchase but latest discussion is 9,000. ESUCC Legal and Canvas Legal will have a discussion today about language we can't seem to agree on. Hope is to have a contract that can be signed by the end of today.
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3.4.3. BlackBoard Learn/ANGEL
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
ESUCC Special Buy Template was sent to Blackboard. Their legal is reviewing and will be putting together a response to our proposed contract language.
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3.5. Go Guardian Contract Approval
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
GoGuardian provides Chromebook monitoring, filtering, and anti-theft for schools.
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3.6. Executive Director Approval of Contracts during Summer months
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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5. Executive Session
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Meeting adjourned at 9:47
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