April 8, 2015 at 8:00 AM - Coop Committee Meeting
| Regular Board | |
| Attendance Taken on 4/8/2015 at 8:03 AM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Present |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Present |
| Jeff West (NE) | Absent |
| Present: 4, Absent: 1 | |
| Minutes | ||
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1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1. Coop Vision
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2. COOP Goals
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.1. Reduce the Number of POs
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.2. Billing Responsive to District needs
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.3. Enhancement of Coop through Statewide communication
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.4. Effective statewide training
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.5. Develop a "user friendly" environment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.6. Ensure on-time delivery
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.3. Program Updates
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.3.1. Annual/Paper Buy
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
It was noted that paper orders are down just a little this year, as compared to last year.
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3.3.1.1. 2015 Paper Buy Totals
Speaker(s):
Paul Tedesco
Agenda Item Type:
Information Item
Attachments:
()
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3.3.2. Specials Buys
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.3.2.1. Recommend Adobe Enterprise License Agreement
Speaker(s):
Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This agreement isn't a direct purchasing agreement with Adobe for Products & Services but rather each School District must purchase through a Channel Partner (ESUCC currently has an agreement with Journey Ed/Academic Superstore and Admin fees would come from this agreement).
Proposal: Adobe is proposing an ETLA to cover all faculty, staff and district owned machines (including student 1-1 deployments). This agreement provides K-12 district wide access to Creative Cloud Enterprise for High Schools and Middle Schools and Photoshop Elements, Premiere Elements and Acrobat XI Pro for Elementary Schools and can be deployed to all institution owned machines. This agreement will provide access to Adobe software, at a price that is not available to individual institutions.
Benefits: The ETLA locks in proposed pricing for the next 3+ years, ensuring a predictable budget item for Adobe software. It establishes a consistent approach to Adobe licensing by enabling streamlined deployment and simplified license management for Adobe Creative Software and provides access for all faculty, staff, lab and classroom machines at the district, ensuring equitable access across the campuses.
Negotiated Pricing: Nebraska K-12 Districts are being extended a pricing structure that benefits all members, from the largest to smallest institutions. All participating institutions are required to license their entire faculty and staff; pricing is per FTE, the ETLA term is three years, payments are made annually.
Attachments:
()
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3.3.3. AEPA
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.3.3.1. Recommend payment of AEPA yearly fees
Speaker(s):
Paul Tedesco
Agenda Item Type:
Action Item
Discussion:
AEPA collects membership fees through a formula based off total Admin fees received from vendors. See attached spreadsheet. Fees for January 1, 2014 to December 31, 2014 total $3,413.63 and is calculated from $127,575.32 Admin fees received from AEPA vendors.
Attachments:
()
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3.4. Interlocal Agreement to share Coop Purchasing Director
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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3.5. Future Effort/Timeline
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
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3.6. Financial
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.7. Statewide Communications
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.8. Policy & Procedures
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.9. Strategy session to receive legal advice from ESUCC’s attorney and discuss options regarding service contract.
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The next item on the agenda is a strategy session to receive legal advice from the ESUCC’s attorney and discuss options regarding service contract.
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Executive Session
Agenda Item Type:
Information Item
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5.1. Strategy session to receive legal advice from ESUCC’s attorney and discuss options regarding service contract.
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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