November 20, 2019 at 8:30 AM - Regular Meeting
| Regular Board | |
| Attendance Taken on 11/20/2019 at 8:29 AM | |
| Greg Barnes | Present |
| Paul Calvert | Present |
| Corey Dahl | Present |
| Ted DeTurk | Present |
| Dr. Andrew Dick | Absent |
| Geraldine Erickson | Present |
| Drew Harris | Present |
| Dr. Bill Heimann | Present |
| Dr. Brenda McNiff | Present |
| Deb Paulman | Present |
| Dr Larianne Polk | Present |
| Gregg Robke | Present |
| Sarah Salem | Absent |
| Dr. Dan Schnoes (NE) | Present |
| Dr John Skretta | Present |
| Dr. Melissa Wheelock | Present |
| Constance Wickham | Present |
| Present: 15, Absent: 2 | |
| Regular Board | |
| Attendance Taken on 11/20/2019 at 11:20 AM | |
| Greg Barnes | Absent |
| Paul Calvert | Present |
| Corey Dahl | Present |
| Ted DeTurk | Present |
| Dr. Andrew Dick | Absent |
| Geraldine Erickson | Present |
| Drew Harris | Present |
| Dr. Bill Heimann | Present |
| Dr. Brenda McNiff | Present |
| Deb Paulman | Present |
| Dr Larianne Polk | Present |
| Gregg Robke | Present |
| Sarah Salem | Absent |
| Dr. Dan Schnoes (NE) | Present |
| Dr John Skretta | Present |
| Dr. Melissa Wheelock | Present |
| Constance Wickham | Present |
| Present: 14, Absent: 3 | |
| Minutes | |
|---|---|
|
1. ESU Coordinating Council Information
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
Call to order at 8:30 AM.
Staff: Kraig Lofquist, Deb Hericks, Priscilla Quintana, Craig Lofquist Guests: Karen Haase, Tom Rolfes
Attachments:
()
|
|
|
2. Call to Order
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
Attachments:
()
|
|
|
3. Roll Call
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
|
|
|
4. Approval of Minutes
Speaker(s):
Board President
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Review of minutes
Attachments:
()
|
|
|
5. ESU Share Out Topics
Speaker(s):
Board President
Agenda Item Type:
Information Item
|
|
|
5.1. Nebraska School Mental Health Conference Call for Proposals
Agenda Item Type:
Information Item
Discussion:
Dr. Schnoes shared the call for proposal for the Mental Health Conference.
|
|
|
6. Petitions and Communications to the Board
Speaker(s):
Board President
Agenda Item Type:
Information Item
|
|
|
6.1. State Board of Education and Nebraska Department of Education Report
Speaker(s):
Nebraska Department of Education
Agenda Item Type:
Information Item
|
|
|
6.1.1. Strategic Planning Process
Speaker(s):
Board President
Agenda Item Type:
Information Item
Links:
|
|
|
6.1.2. CSI, TSI, ATSI School Support
Speaker(s):
Lane Carr/Shirley Vargus
Agenda Item Type:
Information Item
Discussion:
Lane Carr and Shirley Vargus were present to share updates on CSI, TSI and ATSI. They welcome invites to visit schools or join virtual with you. There have been a lot of changes with the AQuESTT and not alot of shared responsibility for AQuESTT. Please share feedback to help improve their system. Beginning to have really good conversation with schools. They have been working with school on how to sort data and read it better. What are the questions that need to be asked when looking at data along with NSCAS reports. They help the schools with the act of using the data and shared conversation around the data. We are working to adapt to student needs (classifications). Schools wondering why they went from a good school to needs improvment in on year. The fact they did not do anything when the student needs changed. They are working to build a system that works for both small schools and our larger schools. How do we continue the growth of the administration as well. Plan to antipate the changes in advance. Possitive examples, they want to find those schools that are setting a positive expample. Taking stock of current plans, be clear and clarify. The district needs to do something but they haver a plan the seemlessly integrates all plans. Creat coherence and alignment of plans. Important message for ESUs to share with school that this is not a prescriptive plan. Shine a light on subgroup performance where it is not and should be. This is ot a product, they are accessing in a plan. Quality instructional practices and cultural proficiency. Leading for equity in schools that have a lobrary of resource accessible. Demystifying and challenge peoples assumption - we all have our values and beliefs - challenge their thinking. Change mindset. NDe also needs to step up their support. Much conversation, learning and growing happening across the state. EBA review process, ESU staff helped with this process. There were six (two each ESU, NDE, School) reviewing the EBA data. There was alot of divergence in the data. The average time was 18 hours for each reviewer. Lane will be sharing some of this feedback with their schools. What schools are using for Instructional Framework Model, one question but aligned to the NE teacher and principal framework. Can share how they respond but not what framework they use. Concern of discrepency, rubrix were used, did they get more consistency across the board. Not sure if that change was made but in general scores were closer than the past. Continue to get more training around what "excellent" looks like. Schools will be able to see their scores this Friday and they will also share with the ESU. Reviewers will be able to log back in and see where they fit within the scoring process. The most consist score was program evaluation - what they buy lead to student achievement outcomes.
|
|
|
6.2. First National Capital Markets Presentation
Speaker(s):
Matt Fisher and Carl Dietz
Agenda Item Type:
Information Item
Discussion:
First National Capital Markets were present to share some information on capital markets. Educational Finance Assistance, Support and Training (EFAST). EFAST program offers support to school finance personnel by providing tool, knowledge and resources through the following services: annual NDE budget assistance, annual itiemized budget reviews, expenditures analysis/comparability study, budget effeciency recommendations, captial replacement schedule, budget calendar, Rule 10 Safety-Audit, Federal/State Grant Assistance, essential finance planning, feasibility studies. They do school finance workshops with NASB. They are preparing financial leadership within the schools. They welcome invite to ESU Superintendent meeting to present.
|
|
|
6.3. E-Rate Update
Speaker(s):
Tom Rolfes/SuAnn Witt
Agenda Item Type:
Information Item
Discussion:
Tom Rolfes and Suann Witt were present to discuss E-Rate. November 14, there was a meeting to help with consolidating state filing. Several ESUs - 112 circuit transfers under NITC under eight companies. Four of the eight could not invoice correctly. Four companies are still behind and we will withhold payment until they invoice correctly. Districts are asking if they should be paying when the OCIO should be paid. They will continue to help work through to clean up the process. Vendor account and circuit id's are their id where we look at school names, working to find solutions. They will continue to work to make year two go more smoothly. They have new schools coming on this year with the new rfp contract. Discussing the state to take over all filing. Conversations have been better discussing together. They are looking to include Cyber Security, increase to advance firewall services. Decision to come this winter. Year three - recommend all applications would happen at state level and not local level. (If requested) If you want your ESUs to file for your schools, they can do that. Cost recovery is different across the state.
|
|
|
6.4. Association of Education Service Agency's Report
Speaker(s):
AESA Representative
Agenda Item Type:
Information Item
Discussion:
Executive Director shared the Dr Deturk, Dr Heimann, and Executive Director shared discussion at the meeting regional meeting in Minneapolis. The group learned a lot on how other states work their AEAs. They discussed the value add and not sure they had any better solutions that NE. Continue to look at what you are doing, and how you are doing. All states presented except NE. We were invited late to the meeting. Discussion regarding Fiducious no longer a partner with AESA. Invite Fiducious to Zoom into a ESUCC meeting.
|
|
|
6.5. Learning Community Update
Speaker(s):
Dave Patten
Agenda Item Type:
Information Item
Discussion:
Not present.
|
|
|
7. Executive Reports
Speaker(s):
Board President
Agenda Item Type:
Information Item
|
|
|
7.1. Executive Director Report
Speaker(s):
Executive Director Lofquist
Agenda Item Type:
Information Item
Discussion:
Executive Director shared the NDE Collaboration meeting in October/April. There was a core group idientitfied to keep processing moving forward. School imporvement, leadership effectiveness and instructional materials were the three this group decided were the most important to begin work on. Lottery Funds hearing was last Friday. Kraig Lofquist ask to testify but was denied. Grants fund must be innovative and redesigned to meet student needs. Current funding will help expand after school programs. Bromm's were present yesterday and discuss the report that needs to be done by December 31. LB 147 - discipline bill is be revised and looking better. State Revenues are up. REdistricting will be a topic for disucssion. January PDO will have two themes - marketing and mental health. Discuss elevators speeches with staff - to be finished in January. PDO workgroup is working to get a training on John Haddies work. Comprehensive Needs Assessment workshop - more will be coming out soon.
|
|
|
7.1.1. ESUCC Redesign: Update
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Links:
|
|
|
7.1.1.1. ESU Standards
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Dr Schnoes gave an update on the standards, they committee is working on draft 3. They recieved their information from affiliates. Working on the four domains and wordsmithing and redesign. Committee work to be done by December 1, 2019. They will meet sometime in December to finalize. Bring to Executive Committee in January and share out with PDO in January. They will then begin to create indicators for these domains. Kudos to ESU 3 staff that have help shape the vision.
Links:
|
|
|
7.1.1.2. Joint Decision Making Parameters
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Chair shared that their group met this morning to discuss their goal. PDO survey shared that we need spend time on each of the bold steps. We need to keep trying to get at the table during the planning stages. Discussed gathering info from PDO groups as to what they are involved in. Find out how NDE roles out how they plan to understand their process.
|
|
|
7.1.1.3. SIMPL Inventory
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Chair shared they met on the 27th October and they will meet again before January. Define the group and who is responsible for doing what? Create a guide for ESU so they know when to update inventory, timellines, etc. This communication needs to come through the Bold Step.
|
|
|
7.1.1.4. Value-Add Metric
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Chair shared that they have met a few times to discuss value-add metric. Senators would like information on staff on ESUs (personnel savings). They have had some conversations on technology savings as well. SIMPL is the mechanism to pull some of the data need to tell our story and to be able to defend the cost. They try to meet the last Wednesday of every month.
|
|
|
7.1.1.5. Value Proposition
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Chair shared that they will meeting sometime soon. Find a basic way to find/share our information. Request for this information from Senators.
|
|
|
7.2. Executive Committee Report
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
NPAIT will be making changes to the sweep process with Union Bank. NPAIT will no longer be running a sweep and this will need to be done manually. Executive Committee discussed the Executive Director appraisal. They have 13 of the 17 send in responses. Executive Director has three goals including marketing; increase sales for Coop, SRS troubles, website/social media. Importance of working together on initiatives and helping to promote each other for each other. Discussing putting evaluation into a Google Form. Discussion on the ESU staff certification. There is coding that can be used so that they do not need to take classes. (2329 - Administration Assistant and 2324 is for PD Director) Discussion regarding the ESUCC Matrix 2019-2020 (link) MSA 2020-21 draft process has begun. MSA to be approved in March. SIMPL was discussed as they are trying to sustain as the Innovation Grant will be done as of December 31, 2019.
Attachments:
()
|
|
|
7.2.1. Recommend Approve Claims, Financials Statements, and Assets for Month of September and October
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Treasurer shared information from reports that were reviewed by committee. Monthly budget meeting was on Monday and reviewed budget reports.
Attachments:
()
|
|
|
7.2.2. Recommend Approval of October Expenses to be paid in November
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Treasurer shared information from reports for this months expenses to be paid.
Attachments:
()
|
|
|
7.2.3. Recommend approval of December Claims as approved by Executive Director
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Recommend to approve claims in December since there is no meetings.
|
|
|
8. Public Comment
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
There was no public comment.
|
|
|
9. Recommendations from Standing Committees and Project Reports
Speaker(s):
Board President
Agenda Item Type:
Information Item
Attachments:
()
|
|
|
9.1. Information Services Committee
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Chair shared discussion on Homework Gap with Rural Broadband Task Force. Learn360 conversation - there are 12 ESUs that continue to use Learn360 and these ESUs will be sent a survey. Discussion on school information. Can the survey come out after the first semester? Discussion on per student cost instead of 50/50. The cost will be $.46. TLT Special Project has filled both coaches and teachers. Thank you to Beth Kabes for her service as she retire end of December.
Attachments:
()
|
|
|
9.1.1. Recommend Approval for NOC Wyebot Training
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Committee chair shared the Wyebot training request for NOC.
Attachments:
()
Links:
|
|
|
9.2. Education Resources
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Chair discussion in Educational Resources Committee.
Attachments:
()
|
|
|
9.3. Legal Committee
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Chair discussion in committee.
Attachments:
()
|
|
|
9.3.1. Recommend Approval of Special Buy Agreement for Scholastic Library Publishing, Inc.
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chair shared contracts to be approved
Attachments:
()
Links:
|
|
|
9.3.2. Recommend Approval of Special Buy Agreement with Really-Good Stuff
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chair shared contracts to be approved
Attachments:
()
Links:
|
|
|
9.3.3. Recommend Approval of Addendums for Odysseyware and Edgenuity
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chair shared contracts to be approved
Attachments:
()
|
|
|
9.3.4. Recommend approval of the Special Buy Agreement with Wyebot
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chair shared contracts to be approved
Attachments:
()
Links:
|
|
|
9.3.5. Recommend Approval of Extension to Staples Special Buy
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Links:
|
|
|
9.3.6. Recommend Approval of Articulate 360 (NDE and ESUCC)
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chair shared contracts to be approved
Links:
|
|
|
9.3.7. Recommend Approval Article 1 Section of Policy Updates
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Recommend approve of Article 1 with legal edits
Links:
|
|
|
10. NEW ESU Chief Administrators
Speaker(s):
Executive Director Lofquist
Agenda Item Type:
Information Item
|
|
|
11. Adjournment
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
Discussion:
Meeting adjourned at 11:36 PM.
|
