January 14, 2019 at 4:00 PM - Coop Committee Meeting
| Coop Committee | |
| Attendance Taken on 1/14/2019 at 4:04 PM | |
| Paul Calvert | Present |
| Shoemake ESU 06 | Absent |
| Mowinkel ESU 08 | Absent |
| Dr Kraig Lofquist | Present |
| Deb Paulman | Present |
| Gregg Robke | Present |
| Dr. Melissa Wheelock | Present |
| Present: 5, Absent: 2 | |
| Minutes | ||
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1. Call to Order
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting called to order at 4:04 p.m
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2. Roll Call
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.1. Coop Strategic Plan
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Executive Ludwig gave a brief overview. We will meeting in Ainsworth on February 26th. We will be meeting with Equal Level and Legal Council to discuss the possibility of multi-state ordering of our Annual Buy. Data collected on the current bid will also be reviewed. Coop staff will be putting together a summary of sales data that will also be considered.
Links:
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3.1.1. Multi-State Collaboration
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2. Consent Items
Speaker(s):
Committee Chair
Agenda Item Type:
Consent Agenda
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3.2.1. Approve 2019 AEPA Contracts
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Awards were made at the Fall meeting in Colorado Springs for the following categories:
- School & Instructional Supplies - Office Supplies - Custodial Supplies & Equipment
Attachments:
()
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3.2.2. Approve AEPA Extensions
Agenda Item Type:
Action Item
Discussion:
Extensions for AEPA Agreement Bid 016, 017, 018
016 Extensions:
Attachments:
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3.2.3. Approve Annual Buy Awards
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
It was noted that many bid prices are higher this year. We also had a couple vendors that did not bid this year, therefore we have several "no-bid" items.
Attachments:
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3.2.4. Approve Contract Extension with Swank Motion Pictures, Inc. dba Movie Licensing USA
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
New 3-year contract
Attachments:
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3.2.5. Approve Special Buy agreement with Troxell.
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This would be an asset value recovery program for technology devices under 10 years old and is an alternative to low-paying recycling and auction programs.
Prices paid for devices would include: • Packing up the items into specialized boxes • Shipping the items • Full Audit of items with reporting of Record, Profile, Test and Condition Grade • Local Hard Drive erasure to DOD standard 5220.22M • Certificates in both print and electronic form for both Hard Drive Erasure and compliance with Environmental Standards by R2 • Recycling of any items that are D grade
Attachments:
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3.2.6. Approve Addendum to Contract with Renaissance Learning
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Addendum to the 2016-2019 Special Buy Agreement signed by the Cooperative on August 9, 2016, and by the Contractor on August 15, 2016.
Attachments:
()
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3.3. MSA 2019-2020
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Links:
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3.4. Program Updates
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.4.1. Annual/Paper Buy
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.4.2. Specials Buys
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.4.3. AEPA
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
An overview of the Fall AEPA meeting was given. This meeting was held in Colorado Springs, November 26-28th.
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3.4.3.1. AEPA-2020 future bid categories
Agenda Item Type:
Information Item
Discussion:
Recommendation to limit 020 bid to two categories but work session came up with three.
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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5. Adjournment
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
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