May 1, 2018 at 10:15 AM - Coop Committee Meeting
| Coop Committee | |
| Attendance Taken on 5/1/2018 at 10:18 AM | |
| Paul Calvert | Present |
| Shoemake ESU 06 | Present |
| Mowinkel ESU 08 | Present |
| Bell ESU 10 | Absent |
| Dr Kraig Lofquist | Present |
| Deb Paulman | Absent |
| Gregg Robke | Absent |
| Present: 4, Absent: 3 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Call to order at 10:15 AM.
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2. Roll Call
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.1. Consent Items
Speaker(s):
Committee Chair
Agenda Item Type:
Consent Agenda
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3.1.1. Approve 2018.5 AEPA Contracts
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Directer shared the updates for the AEPA Contracts. Discussion regarding issues with Tremco, Craig will follow up with new representative to see where they are on the fixes to the work.
Attachments:
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3.1.2. Approve Food bid extension with Sysco
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Directer shared the updates for the food bid with Sysco.
Attachments:
()
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3.1.3. Approve Special Buy contract extension with Insight
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Directer shared the updates for the contract with extension to Insight.
Attachments:
()
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3.1.4. Approve Special Buy contract with World Book for print materials
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Directer shared the updates for the World Book print materials.
Attachments:
()
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3.1.5. Approve agreement with Adobe for Value Incentive Plan (VIP)
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Directer shared the updates for the Adobe and their Value Incentive Plan (VIP). Discussion regarding the single sign on to get this onto there. The Advisory Comittee are working to reduce clicks. The Dashboard Committeee will be meeting today to discuss a needs assessment of where everyone is currently at with the statewide dashboard. This will help create a program of support.
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3.1.6. Recommend approval to authorize Executive Director to approve/sign contracts
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Directer shared the updates for the Executive Director to approve and sign contracts for summer.
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3.2. Program Updates
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.1. Annual/Paper Buy
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Coop Directer shared the updates for the annula and paper buy. We were up 19,000+ this year on the annual buy. He also shared that every month since February has increased in sales.
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3.2.2. Specials Buys
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.3. AEPA
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
No new updates outside of contract.
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3.3. Future Efforts
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.3.1. Coop School/ESU Advisory Committee
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Advisory only had three or four attendees. The committee decided it is no longer necessary to meet. This year Coop staff has decided to do the month Zoom meeting. They don't have a set agenda, it is run on attendees. He will begin to have two meetings a month to include a vendor Zoom meeting. The meetings last an hour. The committee discussed just keeping the monthly Zoom meeting to one time so not to saturate. The audience makes a difference in the meetings as well.
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3.4. Coop Strategic Plan
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Executive Director and Coop Staff will meet in Ainsworth on May 15th to discuss the needs of the strategic plan. Invite Committee Chair to attend as well.
Links:
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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5. Executive Session
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting adjourn at 10:52 AM.
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