May 1, 2018 at 9:00 AM - Technology Committee Meeting

Discussion:  Executive Director and Technology Chair will meet with her sometime soon.  

Discussion:  Technology Director shared that there is a meeting set with the legal team and NDE legal team to discuss the policies for each.  Align policies to NDE, ESUCC, ESU, Schools.  Provide template for schools when making their own policies.  

Discussion:  Technology Director shared that the major fixes were made and presentations done at the Data Conference.  There are some access issues that they are currently working.  The committee knows the issues and can sort through getting the fixes.  The Committee discussed the future road map, what the upgrade path, the effort required.  There won't be a major update this summer. 

Discussion:  The Dashboard is functioning and apps will be added.  The next major update will be summer 2019.  This will be driven by user and the schools for the needs.  The NDE team will be able to maintain software as we go along.  The Dashboard Advisory group will meet later today.  

Discussion:  Technology Director shared that we continue to add schools to the single sign on, we are over 90% and all ESUs have been added.  Some integrations have been added in the EdReady, Curriculum Pathways, etc they will continue to integrate the applications.  

Discussion:  Team have been discussing the upgrades.  We have hired a couple of other independent contractors to help with the work to get us caught up and back on track for target goal of July 1, 2018.  The two contractors should begin work soon.  

Discussion:  BlendEd/Distance Education Director shared the update for BlendEd.  Working with the evaluator on interview the cohort one and then she will also interview co-hort 1.  Working with York to bring them into the co-hort 2.  Co-hort 1 is continuing to work with co-hort 1 to scale their process in their building.  BlendEd coaches will be meeting to discuss agendas for the July training.  

Discussion:  BlendEd/Distance Education Director shared that Nancy Movall has reached out to administrators and has been booking workshops/time with ESUs/schools across the state.  Nancy is also working on some scope edits, to mirror what Montana uses.  Montana has been doing some great work, good to replicate what they are doing.  

Discussion:  ESUs Administrators shared that they had a meeting and shared where they were at in the process.  Comments continue to discuss how to make the process smoother.  Senator Walz is interested in what services are provided across the state and Executive Director was able to share the SIMPL process with her.  

Discussion:  Technology Director shared the discussion regarding developing our own Open Canvas LMs.  They continue to have develops.  They have a proposal but is significantly higher than we expected.  Do not know at this time if this is something ESU19 will proceed with at this point.  This could be shared statewide.  

Discussion:  Requesting approval to enter into contracts with ESU 19 and vendor if this comes to fruition.  New Mexico is doing something.  This has the potential to reduce the cost for those using across the state.  We could reduce this LMS significantly.  

Discussion:  Rhonda Eis shared the OER Advisory continues to meet.  She shared an infographic that will be ready in time for PDO meeting next week.  Users will be able to join via single sign on or request an account and once they are joined to a group they will be able to use through single sign on.  Those outside of our hub will not be able to align to anything until they become a part of a group.  At PDo the OER committee will host three session (how/what, creating workgroups, and copyright)  At the TLT meeting they will review each ESUs copyright policies to make sure that we are covered regarding copyrights for the OER.  

Discussion:  Executive Director shared he has been having discussion on Return of Investments (ROI), a group met with a company, APA,  yesterday to discuss what that process could look like.  Gathering information from other states on what they are doing as well. 

Discussion:  No additional report.  

Discussion:  BlendEd/Distance Education Director shared that Distance Education is working with NDE and ESU Coordinators to validate the courses in NVIS making sure everything is accurate.  This verification needs to be verified before they will show up on the Distance Ed document.  Districts are working to submit incentive reports to NDE.  

Discussion:  Learn360 will be billing for the two months to align to fiscal year.  The vendor rep will be working on some marketing tools and working on webinar to help ESUs to do more marketing. 

Discussion:  Meeting adjourned at 9:41 AM.